Accounts Receivable Coordinator

National-Apartment-Association; Arlington (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

National Apartment Association in Arlington, VA seeks an Accounts Receivable Coordinator to handle daily cash receipts via Wells Fargo and Nimble AMS, and to support senior accounting staff, NAA Education Institute, NAA PAC, and NAA Services.

The role includes processing batches, reconciling cash, handling inquiries, maintaining petty cash, and performing related accounting duties in a nonprofit multi-entity environment.

Qualifications

• Associate’s degree in accounting or 1+ years of relevant experience.

Responsibilities

• Daily processing of cash receipts using Wells Fargo website, Nimble AMS Service Central and PAC Payment Center.
• Create credit card batches and/or direct deposit batches for credit card transactions and/or checks sent directly to our office, and process them using Nimble AMS.
• Process requests for payment receipts.
• Investigate all Lockbox and credit card inquiries from AMEX, VISA and MC and respond appropriately.
• Nimble AMS Prepay Maintenance: prepare check requests for Nimble AMS prepay amounts to be refunded for all entities.
• Enter in AMS Service Central all ACH/ wires received in Wells Fargo bank accounts.
• Process recurring payments for NAA entities and create one-time contribution invoices when funds received.
• Review and post all cash batches into Nimble.
• Cash-log weekly maintenance (data entry and deposit check in Wells Fargo).
• Other Duties as Assigned

Skills

Excel

Attention to detail

Analytical skills

Communication skills

Education

Associate degree in accounting

Tools

Nimble AMS

Wells Fargo

Dynamics 365 Business Central

Job description

Description

The Accounts Receivable Coordinator has as the prime responsibility the daily processing of cash receipts using Wells Fargo and Nimble. This position assists the SVP, VP, Accounting Director, and other accounting staff in various duties pertaining to the National Apartment Association, NAA Education Institute, NAA PAC, and NAA Services.

Principal Accountabilities:

Cash Receipts Processing and Incoming Checks

• Daily processing of cash receipts using Wells Fargo website, Nimble AMS Service Central and PAC Payment Center
• Create credit card batches and/or direct deposit batches for credit card transactions and/or checks sent directly to our office, and process them using Nimble AMS;
• Process requests for payment receipts
• Investigate all Lockbox and credit card inquiries from AMEX, VISA and MC and respond appropriately
• Nimble AMS Prepay Maintenance: prepare check requests for Nimble AMS prepay amounts to be refunded for all entities
• Enter in AMS Service Central all ACH/ wires received in Wels Fargo bank accounts
• Process recurring payments for NAA entities and create one-time contribution invoices when funds received
• Review and post all cash batches into Nimble
• Cash-log weekly maintenance (data entry and deposit check in Wells Fargo)
• Other Duties as Assigned

Petty Cash

Maintain, record, and reconcile Petty Cash monthly activity.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

TRAVEL:

Little to no travel is expected for this position. If any, travel would be local during the business day

Requirements

• Associate’s degree in accounting or 1+ years of relevant experience
• Proficient with Microsoft Office software with emphasis in Excel
• Strong attention to detail and accuracy with excellent organization skills.
• Solid analytical and problem-solving skills.
• Excellent verbal and written communication skills.

PREFERRED EDUCATION AND EXPERIENCE:

• Not for profit accounting experience, preferable in a multi-entity environment
• Proficient in Microsoft Dynamics 365 Business Central
• Familiarity with multi-cost center organizations.
• Knowledge of Nimble Association Management Software (AMS)

PHYSICAL DEMANDS:

While performing the duties of the job, the employee is regularly required to sit, use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms. The employee may occasionally lift up to 20 pounds.

WORK ENVIRONMENT:

Work is regularly performed in a professional office environment and routinely uses standard office equipment. The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.