Accounts Receivable & Collections Specialist

United Safety & Survivability Corporation; Exton (PA); On-site; USD 42,000 - 65,000; Full time

Job summary

United Safety & Survivability Corporation is seeking an Accounts Receivable & Collections Specialist to independently manage billing, credit, and collections while supporting finance activities. The role collaborates with the Assistant Controller and Controller to optimize cash flow and improve financial processes.

The ideal candidate will have 2+ years in credit and collections, strong Excel skills, and experience with an ERP system.

Qualifications

• Bachelor’s degree in Accounting or Finance or equivalent experience.
• 2+ years of credit & collections, accounting, and reporting experience.
• Proficient with MS Office; Excel advanced skills preferred.
• Experience with ERP/MRP systems highly preferred.

Responsibilities

• Analyze customer credit worthiness and set appropriate limits and terms.
• Set up new customer line of credit accounts.
• Maintain credit files including W-9s and credit documents.
• Ensure customers are set up in Syteline correctly.
• Analyze AR, manage cash flow, and monitor delinquencies.
• Coordinate AR function with Assistant Controller and Controller.
• Process AR transactions including invoices and payments.
• Investigate short pays and ensure accurate AR balances.
• Prepare month-end schedules for close.

Skills

Credit & collections

Accounting

MS Excel

MS Word

Analytical thinking

Communication

Education

Bachelors degree in Accounting or Finance

Tools

Syteline ERP

Job description

Job Title: Accounts Receivable & Collections Specialist

Summary

The Accounts Receivable & Collections Specialist is primarily responsible for independently managing the billing, credit, and collections functions as well as proactively contributing to and supporting the day-to-day finance activities as assigned by the Assistant Controller and Controller. This role should also actively participate in transformation initiatives to optimize economics, risk, and efficiency across the business.

Responsibilities: As the Accounts Receivable & Collections Specialist you will:

Handling Billing, Credit & Collections:

• Analyzing, evaluating, and monitoring customer credit worthiness, recommending appropriate limits and terms, and proactively taking steps to manage credit risk.
• Preparing and setting up new customer line of credit accounts.
• Ensuring all customers have properly documented credit files including W-9’s, credit applications, credit agreements, sales tax certificates, D&B reports and other key documents.
• Ensuring customer master files are properly setup in Syteline
• Performing on-going customer analytics, managing customer relationships and the credit and collections process, while concurrently managing the needs of the business, improving the company’s cash flow performance and monitoring customer accounts for non-payments and / or delayed payments.
• Managing credit & collections function in collaboration with the Assistant Controller and Controller based on authorization levels for key controls and decision points.
• Reviewing, approving, and processing all AR transactions including billing, cash receipts, credit cards, ACH’s, wires etc.
• Investigating short pays and cash application process to ensure accurate AR balances and timely collections.
• Identifying and investigating questionable data and making recommendations to resolve discrepancies utilizing analytical reasoning, available tools, and accounting knowledge.
• Reviewing and coordinating with Customer Service and Finance any credits against AR accounts.
• Proactively managing collections to identify issues with customers before accounts are past due.
• Managing customer accounts, performing collections activities, making recommendations, when necessary, to place customers on credit hold, increase or decrease credit limits and stop customer shipments.
• Investigating and resolving customer queries in coordination with customer service.
• Preparing: invoices electronically on customer’s web site for payment; EFT/ACH authorizations for current and potential customers, and monthly customer account statements, accounts receivable aging reports, and future cash receipts projections.
• Prepare and analyze month end schedules as needed for the close process.

Process development and other responsibilities:

• Proactively identify improvements in various existing financial and accounting processes, conceptualize improvement necessary, and lead improvement projects agreed upon.
• Develop, document, implement, and maintain internal controls
• Identify inadequacies in the analytical framework and recommend improvements.
• Strong management and leadership skills.
• Performing other duties as assigned in support of departmental and company objectives.

You’re a great fit for this position if this describes you;

• Bachelor’s degree in Accounting of Finance, or equivalent experience
• 2+ years of credit & collections, accounting, and reporting experience.
• Strong proficiency in current computer software: MS Applications Word, Excel.
• Other highly preferred competencies: Understanding of an MRP/ERP system highly preferred.
• Coaching and training capabilities to accomplish the company goals and objectives, effective delegation and team development, and ability to build processes that help the team win.
• Proven ability to make fast data driven decisions based on the best available information and excellent problem-solving experience, adapting based on performance.
• Demonstrated ability to manage multiple projects, handles data with confidentiality, thinks out of the box, and works without excessive supervision while building strong internal and external relationships.
• Excellent written and oral communication skills.
• Understanding that you are a part of a growing company, you have no concerns with and are able to work extended hours as needed to support that growth.

Here at United Safety, we embrace the core values that make us great.

P A S S I O N to build the future together.

People Attitude Service Safety Innovation One Company Nimble

This position description is intended to guide the activities of the person in this role. It is not intended to limit the thinking and creativity of the person in this role, nor is it intended that this description represents all the work that may be required of a person in this position.