Accounts Receivable & Collections Analyst

Azenta Life Sciences; Plainfield (IN); On-site; USD 55,000 - 69,000; Full time

Job summary

Azenta Life Sciences is hiring an Accounts Receivable & Collections Analyst to support cash collection and improve the SRS collections function. You will manage an assigned B2B portfolio, resolve past-due balances, and drive process improvements across billing, forecasting, and disputes.

You will collaborate with Finance, Billing, Commercial, Project Management, and Operations, applying strong analytical and communication skills to optimize cash flow and customer relations.

Qualifications

• Minimum of 4 years of relevant experience in business-to-business collections, accounts receivable, or credit and collections.
• Experience resolving past-due balances and reconciling customer accounts.
• Strong understanding of the invoice-to-cash process including billing, payment terms, account reconciliation, deductions, dispute management, and cash application.
• Experience using an ERP or receivables platform; strong Excel skills including pivot tables, lookups, and account-level data analysis.
• Strong customer communication, analytical, and problem-solving skills; ability to organize an assigned portfolio, meet deadlines, and work effectively with internal partners.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of relevant education and professional experience

Responsibilities

• Own collection activity for an assigned business-to-business customer portfolio; prioritize accounts by aging, balance, risk, and payment history to improve cash flow and reduce overdue receivables.
• Engage customer accounts payable, procurement, and business contacts to resolve payment barriers, secure commitments, and follow through on promised payments while maintaining productive relationships.
• Reconcile customer accounts and investigate short payments, deductions, unapplied cash, and invoice discrepancies with Billing and Cash Application; document actions, owners, and next steps.
• Escalate payment risk and unresolved balances promptly; recommend payment arrangements, credit reviews, or other action within established policies and approval requirements.
• Identify recurring causes of late payment and partner with Commercial, Project Management, Billing, and Operations to prevent repeat issues and improve the customer experience.
• Process Improvement: Follow established collection priorities, outreach cadences, and escalation procedures; recommend practical improvements and help maintain standard operating procedures.

Skills

Accounts receivable

Collections

Excel

Communication

Analytical skills

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Oracle ERP

Tableau

Power BI

Excel Power Query

Job description

Azenta Inc. At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships. All we accomplish is grounded in our core values of Customer Focus, Achievement, Accountability, Teamwork, Employee Value and Integrity.

Accounts Receivable & Collections Analyst

Job Description

At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer-focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships. Azenta Life Sciences is a global leader in the life sciences space with headquarters and offices and operations worldwide. We are a market leader in automated bio sample management solutions and genomic services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally. Within Azenta, the Sample Repository Services (SRS) business provides industry-leading biobanking, sample storage, logistics, laboratory services, and specimen management solutions that help customers safeguard and maximize the value of their critical biological materials.

What You'll Add Value

The Accounts Receivable & Collections Analyst will support cash collection and help improve the SRS collections function. This individual contributor will manage an assigned customer portfolio, resolve past-due balances, and contribute to more effective processes for account follow-up, dispute management, cash forecasting, and reporting. Working with Finance, Billing, Commercial, Project Management and Operations, you will investigate payment delays, coordinate resolution, and identify opportunities to prevent recurring issues. Success requires hands-on collections experience, strong follow-through, analytical skills, and a willingness to improve how the workflows.

What You'll Do

• Collections and Customer Account Ownership: Own collection activity for an assigned business-to-business customer portfolio; prioritize accounts by aging, balance, risk, and payment history to improve cash flow and reduce overdue receivables
• Engage customer accounts payable, procurement, and business contacts to resolve payment barriers, secure commitments, and follow through on promised payments while maintaining productive relationships
• Reconcile customer accounts and investigate short payments, deductions, unapplied cash, and invoice discrepancies with Billing and Cash Application; document actions, owners, and next steps. Escalate payment risk and unresolved balances promptly; recommend payment arrangements, credit reviews, or other action within established policies and approval requirements
• Dispute Resolution and Business Partnership: Investigate disputes involving purchase orders, pricing, service documentation, customer portals, or billing accuracy; coordinate with internal owners and elevate complex issues to Finance leadership
• Identify recurring causes of late payment and partner with Commercial, Project Management, Billing, and Operations to prevent repeat issues and improve the customer experience
• Process Improvement: Follow established collection priorities, outreach cadences, and escalation procedures; recommend practical improvements and help maintain standard operating procedures. Support Azenta's Lean culture by identifying recurring problems and participating in improvements that reduce manual work, rework, and time to collect.
• Support ERP and collections workflow improvements by documenting issues, testing system changes, and adopting new reporting and automation tools.
• Share account insights and effective practices with colleagues; complete assigned actions on collections improvement projects and track results
• Cash Forecasting Reporting and Controls: Provide portfolio-level cash collection estimates based on open invoices, customer commitments, and dispute status; update expected payment dates and explain differences from actual receipts.
• Prepare and maintain reporting on overdue balances, aging, payment commitments, and dispute status; support days sales outstanding analysis and distinguish cash recovery from credits and write-offs.
• Summarize account risks, expected collections, and outstanding actions for Finance leadership; help track the results of process improvements.
• Maintain accurate account records and supporting documentation; provide collectability insights to Accounting and support close and audit requests while following approval and control requirements.

What You'll Bring

• Minimum of 4 years of relevant experience in business-to-business collections, accounts receivable, or credit and collections, including direct responsibility for customer account follow-up and payment resolution
• Demonstrated ability to resolve past-due balances, reconcile customer accounts, and identify recurring payment issues
• Strong understanding of the invoice-to-cash process, including billing, payment terms, account reconciliation, deductions, dispute management, and cash application
• Experience using an enterprise ERP or receivables platform; strong Excel skills, including pivot tables, lookups, and account-level data analysis
• Strong customer communication, analytical, and problem-solving skills; ability to organize an assigned portfolio, meet deadlines, and work effectively with internal partners
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of relevant education and professional experience

Preferred Qualifications

• Experience with Oracle ERP and reporting or automation tools such as Tableau, Power BI, or Excel Power Query
• Experience in life sciences, healthcare, or another complex business-to-business services environment with recurring and project-based billing
• Experience contributing to collections process improvements, financial system changes, or Lean and other structured improvement initiatives

Join us and help enable life-changing discoveries by keeping critical life science systems running reliably-every day.

#IND123

This position is currently not eligible for any employment sponsorship.

If any applicant is unable to complete an application or respond to a job opening because of a disability, please email at [e-mail] for assistance.

Azenta is an Equal Opportunity Employer. This company considers candidates regardless of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status.

United States Base Compensation: $55,000.00 - $69,000.00

The posted pay range for this position is an estimate based on current market data and internal pay structure. Final compensation may vary above or below this range depending on factors such as experience, education (including licensure and certifications), qualifications, performance, and geographic location, among other relevant business or organizational needs.