Accounts Receivable Clerk

Mad Engine Global LLC; San Diego (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

Mad Engine Global LLC in San Diego, CA is seeking an Accounts Receivable Clerk to join our Finance & Accounting team. You will manage incoming payments, post transactions, and maintain accurate aging reports in a high-volume wholesale and retail environment.

The ideal candidate thrives in a collaborative setting and has experience with major retailers and complex invoicing. The role requires strong attention to detail, cross-functional communication, and solid AR knowledge.

Qualifications

• 1–3+ years of experience in Accounts Receivable, Billing, or a similar accounting role.
• Experience in wholesale, apparel, or consumer goods industry strongly preferred.
• Familiarity with high-volume invoicing and major retail accounts (e.g., Walmart, Target, Costco) is a plus.
• Strong understanding of basic accounting principles and AR processes.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred).
• Experience with ERP systems (e.g., SAP, NetSuite, or similar) is a plus.
• Excellent attention to detail, organization, and time management skills.
• Strong communication skills with the ability to work cross-functionally.
• Detail-oriented with strong accuracy in data entry and reconciliation.
• Ability to prioritize and manage multiple accounts in a fast-paced environment.
• Problem-solving mindset with a proactive approach to resolving discrepancies.
• Team player with a collaborative attitude.

Responsibilities

• Process and post customer payments (ACH, wire transfers, checks, credit cards) accurately and in a timely manner.
• Generate and distribute invoices to customers, ensuring alignment with purchase orders and retailer requirements.
• Monitor accounts to identify outstanding balances and follow up on overdue invoices.
• Partner with Sales, Customer Service, and Logistics teams to resolve billing discrepancies and deductions.
• Reconcile customer accounts and maintain accurate aging reports.
• Research and resolve chargebacks, short payments, and deductions (including retailer-specific requirements such as Walmart, Target, and Club accounts).
• Maintain organized records of transactions, communications, and payment history.
• Assist with month-end closing activities, including reconciliations and reporting.
• Support audits by providing necessary documentation and explanations.

Skills

Accounts Receivable

Billing

Excel

ERP systems

Attention to detail

Time management

Cross-functional comms

Tools

SAP

NetSuite

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable Clerk

Full Time Vista Sorrento, San Diego, CA, US

2 days ago Requisition ID: 1667

Salary Range: $22.00 To $24.00 Hourly

Department : Finance & Accounting
Location: 10525 Vista Sorrento Pkwy, Suite 200, San Diego, CA 92121

Position Summary

Mad Engine Global is seeking a detail-oriented and organized Accounts Receivable Clerk to support our Finance & Accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections across a high-volume, fast-paced wholesale and retail environment. The ideal candidate thrives in a collaborative setting and has experience working with large retailers and complex invoicing structures.

Key Responsibilities

• Process and post customer payments (ACH, wire transfers, checks, credit cards) accurately and in a timely manner
• Generate and distribute invoices to customers, ensuring alignment with purchase orders and retailer requirements
• Monitor accounts to identify outstanding balances and follow up on overdue invoices
• Partner with Sales, Customer Service, and Logistics teams to resolve billing discrepancies and deductions
• Reconcile customer accounts and maintain accurate aging reports
• Research and resolve chargebacks, short payments, and deductions (including retailer-specific requirements such as Walmart, Target, and Club accounts)
• Maintain organized records of transactions, communications, and payment history
• Assist with month-end closing activities, including reconciliations and reporting
• Support audits by providing necessary documentation and explanations
• Ensure compliance with company policies and accounting standards

Qualifications

• 1–3+ years of experience in Accounts Receivable, Billing, or a similar accounting role
• Experience in wholesale, apparel, or consumer goods industry strongly preferred
• Familiarity with high-volume invoicing and major retail accounts (e.g., Walmart, Target, Costco) is a plus
• Strong understanding of basic accounting principles and AR processes
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
• Experience with ERP systems (e.g., SAP, NetSuite, or similar) is a plus
• Excellent attention to detail, organization, and time management skills
• Strong communication skills with the ability to work cross-functionally
• Detail-oriented with strong accuracy in data entry and reconciliation
• Ability to prioritize and manage multiple accounts in a fast-paced environment
• Problem-solving mindset with a proactive approach to resolving discrepancies
• Team player with a collaborative attitude