Accounts Receivable Clerk

BALDOR SPECIALTY FOODS, Inc.; Chelsea (MA); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A leading company in food distribution is seeking an Accounts Receivable Clerk to manage incoming payments and ensure accurate financial records. The ideal candidate will possess strong data entry skills, attention to detail, and the ability to work collaboratively. This position requires a high school diploma and a minimum of 2 years of relevant experience. Applicants should have proficiency in Microsoft Office and the ability to handle a high volume of data entry.

Qualifications

• 2+ years in Collections, Accounts Receivables, or Data Entry experience required.
• Comfortable working independently and with a team.
• Proficient in Microsoft Office applications.

Responsibilities

• Accurately post cash receipts to customer accounts and invoices.
• Perform regular account reconciliations to ensure accuracy.
• Communicate with the Collections team to resolve payment issues.

Skills

Data Entry

Attention to Detail

Problem-solving

Communication

Organizational Skills

Interpersonal Skills

Time Management

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Accounting Software

Job description

The Accounts Receivable Clerk is responsible for accurately processing and applying incoming payments to customer accounts, ensuring accurate financial records, and collaborating with internal teams to resolve any discrepancies. This role ensures that cash transactions are recorded correctly and reconciled with company records. The ideal candidate will have strong data entry skills, attention to detail, and excellent follow-up and research skills.

Responsibilities :

• Accurately post incoming cash receipts (checks, ACH, wires, credit cards) to customer accounts and invoices.
• Perform regular account reconciliations to ensure accuracy and resolve any discrepancies.
• Communicate with Collections team to resolve issues such as short payments, overpayments, missing remittances, and researching cash receipts that are not immediately identifiable.
• Provide weekly progress reports on the status of unapplied cash receipts.
• Identify and recommend improvements to the cash application process to enhance efficiency and accuracy.
• Work closely with the Accounts Receivable team and General Accounting to address and resolve any issues impacting cash applications.
• Ensure compliance with company policies and accounting regulations regarding cash receipts and application processes.

Requirements and skills

• 2+ years in Collections, Accounts Receivables, or Data Entry experience required.
• High School Diploma or GED.
• Microsoft Office Suite (especially Outlook, Excel, and Teams)
• Strong attention to detail and accuracy
• Possess strong organizational and time management skills
• Ability to handle a high volume of data entry
• Must be proactive with good problem-solving skills
• Excellent communication and interpersonal skills
• Comfortable working independently and with a team
• Proficiency in accounting software preferred but not required
• Must be able to work onsite 3-4 days per week

About Baldor

Since our beginnings as part of the iconic Greenwich Village retail store, Balducci's, Baldor has maintained its original promise - curate and deliver the best ingredients from around the world. We have served the food industry using cutting-edge logistics to create a seamless customer experience. Our commitment to service and quality has made us the first choice in distribution for a diverse list of industry leaders, including hotels, restaurants, county clubs, hospitals, and nursing homes.

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