Accounts Receivable/Billing Specialist

RMS Energy; Charlotte (NC); Sur place; USD 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Full benefits

401(k) with company match

Per diem travel

Education support

Generous PTO

Résumé du poste

RMS Energy in Charlotte, NC seeks an Accounts Receivable / Billing Specialist to support multi-entity billing and AR activities. You will prepare invoices, apply payments, monitor aging, and resolve discrepancies in a fast-paced, project-driven environment.

You will collaborate with project managers, operations, customers, and the finance team to ensure timely billing, accurate cash application, and clean records in the ERP system. Experience with multi-entity billing is a plus.

Qualifications

• Associate degree in accounting, finance, or related field, or equivalent experience.
• 3–5 years of accounts receivable, customer billing, or collections experience.
• Proficiency with Excel and AR reporting; ERP experience preferred.

Responsabilités

• Prepare, review, and issue customer invoices across entities per contracts and terms.
• Verify billing data with time records, job cost reports, and change orders.
• Coordinate with project managers and operations to resolve billing discrepancies.
• Submit invoices via portals or email and confirm receipt.
• Process credits, rebills, and corrections; maintain master data and tax docs.
• Reconcile accounts and produce AR aging reports and schedules.
• Assist month-end AR close and provide audit-ready documentation.

Connaissances

Accounts receivable

Billing

Communication

Multi-entity experience

Formation

Associate degree in accounting/finance

Outils

Microsoft Excel

Acumatica ERP

Description du poste

Our people are our brand. We’re proud to be powered by a team that leads with expertise, grit, and purpose.

Position:Accounts Receivable/Billing Specialist

Location: Charlotte, NC

Job Id:1357

# of Openings:1

We are seeking an Accounts Receivable / Billing Specialist to support customer billing and accounts receivable activities for multiple affiliated companies and legal entities. The role is responsible for preparing accurate invoices, applying customer payments, monitoring aging, following up on past-due balances, resolving account discrepancies, and maintaining complete customer and billing records. This position works closely with project managers, operations, customers, and the finance team to support timely billing, effective collections, accurate cash application, and consistent accounts receivable processes in a fast-paced, project-driven environment.

What You'll Do:

• Prepare, review, and issue customer invoices for the appropriate company or legal entity in accordance with contract terms, rate schedules, purchase orders, and company procedures
• Verify billing information and supporting documentation, including time records, job cost reports, work orders, approved change orders, and customer-required forms
• Coordinate with project managers, operations, and internal teams to obtain missing information, validate billing details, and resolve discrepancies before invoices are issued
• Submit invoices through customer portals, email, or other required delivery methods and confirm successful receipt when necessary
• Process billing adjustments, credits, rebills, and corrections for the appropriate company and customer account
• Maintain accurate customer master data, billing contacts, payment terms, tax documentation, and entity-specific records in the ERP system
• Designate customer payments accurately and timely to the correct company, invoice, and customer account, including checks, ACH, wire, and electronic payments
• Research and resolve unapplied cash, short payments, overpayments, duplicate payments, deductions, and other payment discrepancies
• Monitor accounts receivable aging by company and customer and prioritize follow-up on past-due balances
• Contact customers regarding outstanding invoices, payment status, remittance details, and account discrepancies while maintaining professional relationships
• Document collection activity, customer commitments, disputed items, and follow-up dates in accordance with company procedures
• Escalate significant past-due balances, unresolved disputes, and collection risks to finance leadership
• Reconcile customer accounts and accounts receivable subledger activity and assist with resolving differences
• Prepare and distribute accounts receivable aging reports, collection updates, billing status reports, and other AR-related schedules
• Assist with month-end accounts receivable close activities, including cash application review, aging review, account reconciliations, and supporting schedules
• Provide billing and accounts receivable documentation for audits, customer inquiries, and internal reviews
• Follow established internal controls, credit and collection procedures, and documentation requirements across supported companies
• Collaborate with the finance team on accounts receivable process improvements and system enhancements
• Serve as a primary point of contact for customer billing and account balance questions involving supported companies and entities
• Perform other duties as assigned

The Experience We're Looking For:

• Associate degree in accounting, finance, business administration, or a related field preferred; equivalent relevant experience may be considered
• 3-5 years of experience in accounts receivable, customer billing, cash application, or collections; multi-company or multi-entity experience preferred
• Proficiency with Microsoft Excel and accounts receivable reporting

Additional Requirements:

• Experience working with an ERP system such as Acumatica or similar accounts receivable and billing software, preferably in a multi-entity environment
• Ability to manage billing and collection priorities across multiple companies or legal entities in a fast-paced, deadline-driven environment
• Professional written and verbal communication skills, sound judgment, and a strong customer-service mindset
• Strong attention to detail, organization, follow-through, and time-management skills

Bonus Points For:

• Experience with project-based, contract, progress, or construction billing

Why Join RMS Energy:

We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth.

• Competitive Compensation - Overtime potential and merit-based raises
• Full Benefits - Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment & Career Growth - Be part of a fast-growing company with promotion potential
• 401(k) with Company Match - Traditional & Roth options + free investment guidance
• Top-Tier Equipment - Provided to support you in the field
• Compensated Travel Time plus Per Diem - Earn while seeing new places
• Education Support - Paid training, certifications, and industry memberships
• Generous PTO - Paid vacation, holidays, and sick leave
• Employee Assistance Program - Legal, financial, and mental wellness support

RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered.For more information about RMS Energy, please visit www.rmsenergy.com.

Please note: Any unsolicited resumes sent to RMS Energy from third parties will be considered the property of RMS Energy. For any interest in collaborating with RMS Energy, please contact [e-mail]. Only candidates submitted through the proper channels and directly via our applicant tracking system will be considered.