Accounts Receivable Assistant

morganlewis; Philadelphia (Philadelphia County); Ibrido; USD 60.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid in-office/remote schedule

Descrizione del lavoro

Morgan, Lewis & Bockius LLP in Philadelphia seeks an Accounts Receivable Assistant to support the firm’s AR operations. You will respond to payment and invoice inquiries, coordinate monthly statements, and maintain accurate collection activity records while collaborating with Billing Specialists, Cash Applications, and other teams.

The role offers a hybrid in-office/remote schedule in Philadelphia, requiring a Bachelor’s degree in Business Administration or related field and at least one year of

Competenze

• Bachelor's degree in Business Administration or related field.
• Minimum of one year of relevant experience.
• Excellent written and verbal communication skills.
• Advanced Microsoft Excel proficiency.
• Strong time management and organizational abilities.
• Ability to adapt to changing priorities and assist colleagues.

Mansioni

• Review accounts receivable reports to identify past-due balances and activity.
• Maintain portfolio and update ARCS with follow-up tasks.
• Assist with write-offs and related documentation.
• Prepare and distribute monthly client statements.
• Respond to payment and invoice inquiries from clients and attorneys.
• Coordinate inquiries and ensure accurate account records.

Conoscenze

Excel proficiency

Communication skills

Critical thinking

Time management

Customer service

Organizational skills

Formazione

Bachelor's degree in Business Administration

Strumenti

Accounts Receivable System (ARCS)

Descrizione del lavoro

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Accounts Receivable Assistant.

Reporting to the Accounts Receivable Supervisor, the Accounts Receivable Assistant collaborates with Accounts Receivable colleagues, Billing Specialists, Cash Applications, Business Operations, and Financial Systems Support to help ensure timely, accurate service to internal stakeholders and clients. This role supports the firm's accounts receivable operations by responding to payment and invoice inquiries, coordinating monthly statements, reviewing account information, and maintaining accurate collection activity records. The Accounts Receivable Assistant serves as a liaison between attorneys, clients, and internal teams, coordinating inquiries and requests related to outstanding balances, invoices, and payment activity to ensure timely, accurate, and professional responses.

This position will reside in our Philadelphia and offers a hybrid in-office/remote working schedule.

Key responsibilities include:

• Review accounts receivable reports to identify past-due balances, follow-up needs, and account activity.
• Maintain assigned portfolio of accounts and keep follow-up tasks current in the Accounts Receivable Collection System (ARCS).
• Assist with accounts receivable write-offs and related documentation.
• Assist in the creation of client inventory reports for Year-End and Mid-Year Countdown.
• Monitor and route inquiries received through the department's shared email inbox and phone line.
• Complete vendor forms via Accounts Receivable Inbox as assigned.
• Responds to and resolves inquiries from clients or attorneys regarding payments and invoice requests.
• Support preparation and distribution of monthly client statements.
• Document account activity, communications, and follow-up actions accurately in Accounts Receivable Collection System (ARCS).
• Contact clients at the direction and supervision of team members.
• Support ARCS functions.
• Support Mid-Year and Year-End Countdown communications, reporting, and statistics.
• Contribute to special projects, including paid-on-account balance reviews, and perform other related duties as assigned.

Experience and qualifications:

• Bachelor's degree in Business Administration or a related field from an accredited four-year college or university.
• Minimum of one year of relevant experience, or an equivalent combination of education and experience.
• Excellent written and verbal communication skills.
• Strong critical-thinking and problem-solving abilities.
• Effective time management, customer service, and organizational skills.
• Advanced proficiency in Microsoft Excel.
• Ability to adapt to changing priorities and balance competing demands.
• Ability to interpret business documents, instructions, and manuals; prepare routine business correspondence; and communicate effectively with employees, clients, and vendors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information or any other characteristic protected by federal, state or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants : Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, y our employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.