Accounts Receivable (AR) Specialist II

City of Boise; Boise (ID); Hybride; USD 52 000 - 64 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Retirement plan

Paid time off

Parental leave

Wellbeing incentive

Tuition reimbursement

Transit pass

Résumé du poste

The City of Boise is seeking an Accounts Receivable Specialist II to join our Finance team in a hybrid-eligible role. You will manage revenue for multiple city departments, prepare invoices, apply payments, follow up on balances, and help resolve discrepancies.

You will work with various departments, perform AR tasks, reconcile accounts, and participate in cash handling and reporting while contributing to strong internal controls and accurate financial records.

Qualifications

• High school diploma.
• Two years of accounts receivable experience.
• Knowledge of accounting principles and computerized accounting systems.

Responsabilités

• Prepare invoices and apply payments.
• Reconcile accounts and handle revenue-related transactions.
• Collaborate with City departments to manage receivables.
• Generate aging reports and follow up on past due balances.
• Assist with cash handling and deposits.

Connaissances

Accounts receivable

Attention to detail

Communication skills

Spreadsheet proficiency

Team collaboration

Formation

Associate's or Bachelor's degree in Finance or Accounting

Outils

Accounting software

POS system

Spreadsheet software

Description du poste

The City of Boise Department of Finance is looking for an Accounts Receivable (AR) Specialist II to join our team in a hybrid-eligible role that offers variety, ownership, and the opportunity to support departments across the City. If you have experience in accounts receivable, accounts payable, accounting entries, or other financial support work and are ready to take on more responsibility, this could be a great next step.

In this role, you’ll be the go-to Finance resource for managing revenue for a group of City departments. You’ll prepare invoices, track and apply payments, manage revenue-generating contracts, follow up on outstanding balances, reconcile accounts, and help resolve discrepancies. You’ll also work directly with departments across the City, giving you exposure to a variety of operations while continuing to build your accounting and financial experience.

We’re looking for someone who is organized, comfortable digging into the details, and enjoys solving problems and working with others.

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

Required Knowledge, Experience, And Training

• High school diploma
• Two years of experience in accounts receivable processing.
• Knowledge of accounting principles and practices, computerized accounting systems and software.

Special Requirements

Applicants must be able to pass:

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
• Hybrid Work Eligible

Ensures compliance with the City's Accounts Receivable and Cash Handling policy as it relates to assigned departmental transactions. Prepares cash receipts or conducts cash audit for transactions processed at point of sale and miscellaneous deposit transactions, determines account coding, identifies overages and shortages. Coordinates with Treasury and/or Accounting to match deposits and credit card transactions in compliance with established accounting standards. Complex research using payment processor software to investigate credit card settlement issues, and problem resolution. Field chargeback disputes, furnish receipts and strive to collect reimbursement for chargebacks. Applies various types of payments in the software system. Makes bank deposits. Performs collection efforts on past due balances in compliance with City collections standards.

Coordinates with operational or finance manager to understand complex contracts, memorandums of understanding or resolutions, for details affecting receivables. Performs accounts receivable functions including: customer setup; complex calculations for billing preparation; generates invoices in receivable system; mails invoices to customers; runs Aging Reports or tracks receivables for timeliness and follows up as needed; supports requisite management review.

Performs financial support by researching accounts, reconciling, accrual and journal entry corrections, and tracks donations or other special payments. Fields inquiries from both external and internal customers using multiple and various software, tools and techniques.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Why the City of Boise?

The benefits are real and among the best in the Treasure Valley:

• 100% Employer paid medical coverage for you and your family.
• PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost

Additional Required Knowledge, Experience, And Training

Ability to:

• Apply accounting principles to resolve problems
• Use spreadsheet software at an intermediate level
• Accurately perform complex mathematical calculations
• Use accounting software
• Prepare reports
• Establish priorities and organize workload
• Research and analyze data
• Communicate effectively verbally and in writing
• Establish methods, procedures, and internal controls to maintain accounts receivable
• Complete tasks under time constraints and strict deadlines
• Maintain accurate and detailed accounting records
• Reconcile complex, high volume accounts
• Work independently or with minimal supervision
• Exercise good judgment
• Interpret and follow City code, policies, regulations and procedures
• Recommend solutions and correct problems
• Display an attitude of cooperation and work harmoniously with all levels of City of Boise employees and public
• Communicate effectively in the English Language at a level necessary for efficient job performance
• Maintain confidentiality with sensitive documents or information
• Complete assignments in a timely fashion
• Understand and comply with all rules, policies and regulations
• Maintain prompt and regular attendance
• Perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.

Preferred Knowledge, Experience, And Training

Associate’s or Bachelor’s Degree in Finance, Accounting or related field or four years experience in accounts receivable processing. Governmental accounting experience is a plus.

Experience transacting admissions or sales in a high volume POS with tendering of cash, gift cards and credit cards. Cash handling, bank deposits and bank reconciliation for cash and credit cards preferred.

Physical Efforts

Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions.