Accounts Receivable and Collections Coordinator - NYC, Westchester or Parsippany, NJ

Kaufman Borgeest & Ryan LLP; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

An established industry player is seeking an Accounts Receivable and Collections Coordinator to join their dynamic team. This role involves managing collections operations, preparing insightful reports, and ensuring compliance with billing procedures. The ideal candidate will possess strong analytical skills and a solid understanding of legal billing practices. You will work closely with partners and clients to resolve past-due accounts, making a significant impact on the firm's financial health. If you're looking for a challenging yet rewarding opportunity in a collaborative environment, this position is perfect for you.

Qualifications

• Minimum of 2 years experience in legal billing.
• Familiarity with WIP and A/R balances.
• Ability to work independently and as part of a team.

Responsibilities

• Manage day-to-day collections operations for assigned partners.
• Prepare monthly reports on credit and collection matters.
• Reconcile outstanding accounts receivable and balances.

Skills

Legal Billing

Analytical Skills

Communication Skills

Problem-Solving Skills

Organizational Skills

Time Management

Education

Bachelor's Degree

Tools

LMS/SurePoint

Excel

Word

Outlook

Job description

Accounts Receivable and Collections Coordinator - NYC, Westchester or Parsippany, NJ

Join to apply for the Accounts Receivable and Collections Coordinator - NYC, Westchester or Parsippany, NJ role at Kaufman Borgeest & Ryan LLP

Accounts Receivable and Collections Coordinator - NYC, Westchester or Parsippany, NJ

2 months ago Be among the first 25 applicants

Join to apply for the Accounts Receivable and Collections Coordinator - NYC, Westchester or Parsippany, NJ role at Kaufman Borgeest & Ryan LLP

Law firm seeks A/R Collections Coordinator with good understanding of collection policies and procedures, time and billing software, and e-billing platforms to join growing NYC-based Accounting team.

Key Responsibilities

• Assist in managing day-to-day collections operations for assigned partners.
• Prepare monthly reports and analysis on the status of credit and collection matters and meet with assigned partners to review and strategize collection efforts.
• Reconcile outstanding accounts receivable, deductible balances and split billing balances.
• Process write offs.
• Identify problems or issues in processes and implement solutions bringing bottom line results.
• Interface with varying levels of management, clients and staff.
• Must be resourceful in developing alternative solutions and meeting deadlines in a real time, fast paced environment.
• Interact and support billing attorneys and partners to review the status of unpaid bills.
• Direct contact with clients regarding past-due accounts and invoices as requested by the respective billing attorney.
• Check e-billing sites for the status of invoices.
• Monitor payment arrangements to ensure compliance with payment terms.
• Partner with billing team to ensure appropriate collections follow-up.
• Research and monitor unapplied payments.
• Promptly respond to client inquiries regarding past due balances.
• Assists with providing requested back-up as necessary.
• Assume additional responsibilities as necessary.
  
  

Key Requirements

• Minimum of 2 years of previous experience in legal billing.
• Familiarity and working knowledge of WIP and A/R balances.
• Ability to work independently with minimum supervision and as part of a team environment.
• Strong analytical and problem-solving skills.
• Strong written and oral communication skills.
• Strong attention to details.
• Ability to manage shifting priorities.
• Excellent organizational and time management skills.
• Flexibility with overtime as necessary.
• Knowledge of LMS/SurePoint time and billing system and e-billing platforms.
• Advanced Excel, Word and Outlook skills.
• Team player.
  
  

Salary Range: $70,000 - $80,000 annually (hourly rate: $38.46 - $43.96; 35-hour work week). The salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, years of experience within the job, years of experience within the required industry, education, etc. This position will be in-office for approximately the first 3 months, and will transition to hybrid at a mutually agreed appropriate time. Candidate will have the option to work in the New York City, Westchester or Parsippany, New Jersey office.

The responsibilities of this job description are not necessarily all inclusive; additional duties may be assigned and requirements may vary from time to time.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice

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