Accounts Receivable Analyst

0400 FBD USA LLP; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

Freshfields US LLP in New York seeks a meticulous Cashier to safeguard client funds and manage incoming payments across currencies. You will handle wire, ACH, and cheque processing and maintain client trust ledgers with strict accuracy and integrity.

This role requires prior law-firm finance experience, hands-on cash application, IOLTA accounting, and strong Excel skills. You will reconcile cash, support cross-functional teams, and ensure compliance with fiduciary duties in a high-volume

Qualifications

• Prior experience in a finance or accounting role within a law firm is essential.
• Direct, hands-on experience with cash application and, critically, IOLTA or client trust accounting is mandatory.
• Impeccable attention to detail and a commitment to 100% accuracy. High level of integrity and discretion, with a complete understanding of the confidential nature of the role.
• Ability to work efficiently under pressure and meet strict daily deadlines in a high-volume processing environment.
• Strong analytical and problem-solving skills, with the ability to investigate and resolve discrepancies methodically.
• Proficiency in Microsoft Excel and experience working with a large-scale accounting system.

Responsibilities

• Process and apply all incoming client and office payments via wire, ACH, and cheque in multiple currencies.
• Research and resolve unidentified or unallocated cash receipts.
• Manage the daily cash reconciliation process for all receipts.
• Manage IOLTA and client trust accounts per State Bar rules and regulations.
• Accurately record the receipt of client funds into the client trust ledger.
• Process payments to third parties from trust accounts with proper documentation and partner approval.
• Execute transfers between trust accounts and office accounts to settle client bills.
• Assist in regular reconciliation of all client trust accounts.
• Prepare reports on cash receipts and trust balances for management.
• Liaise with Billing, Collections, and Accounts Payable teams to resolve queries.
• Serve as point of contact for fee-earners and their assistants for payments and trust balances.

Skills

Law firm accounting

IOLTA/trust accounting

Cash application

Excel

Attention to detail

Integrity and discretion

Analytical problem solving

Tools

Elite 3E

Aderant Expert

Job description

Overview of the Function

The Global Finance function ensures robust financial control across our global operations, whilst partnering with the firm as a valued commercial advisor, influencing strategic decision making and driving long term profitable growth for the firm. We achieve our vision with all our people working collaboratively with a shared culture and identifying themselves as part of one inclusive Global Finance team.

Role summary/purpose of job

This is a role of critical importance and trust within our global finance function. As a Cashier, you will be a guardian of the firm's assets and, most importantly, our clients' funds. You will be responsible for the accurate and timely processing of all incoming payments and the meticulous administration of our client trust accounts. This position requires an individual with exceptional attention to detail, a strong sense of ownership, and an unwavering commitment to compliance and accuracy. You will play a vital part in upholding the firm's fiduciary duty and ensuring the integrity of our financial operations.

Key responsibilities and deliverables

Cash Receipting & Application: Accurately and promptly process and apply all incoming client and office payments received via wire, ACH, and cheque across multiple currencies. Research and resolve unidentified or unallocated cash receipts, liaising with clients, the collections team, and fee-earners as necessary. Manage the daily cash reconciliation process for all receipts, ensuring the firm’s records match bank statements perfectly. Client Money (IOLTA/Trust) Management: Serve as a key operator in managing the firm's IOLTA (Interest on Lawyers' Trust Accounts) and other client trust accounts, ensuring strict compliance with State Bar rules and regulations. Accurately record the receipt of client funds into the appropriate client trust ledger. Process payments to third parties from trust accounts, ensuring proper documentation and partner approval is in place. Execute approved transfers of funds between trust accounts and the firm’s office accounts to settle client bills. Assist in the regular reconciliation of all client trust accounts, ensuring every penny is accounted for. Controls & Team Support: Adhere to all internal financial controls and segregation of duties policies to prevent fraud and error. Prepare reports on cash receipts and trust account balances for management. Liaise with the Billing, Collections, and Accounts Payable teams to resolve cross-functional queries. Serve as a point of contact for fee-earners and their assistants for queries related to client payments and trust balances.

Essential Experience & Skills

• Prior experience in a finance or accounting role within a law firm is essential.
• Direct, hands‑on experience with cash application and, critically, IOLTA or client trust accounting is mandatory.
• Impeccable attention to detail and a commitment to 100% accuracy. High level of integrity and discretion, with a complete understanding of the confidential nature of the role. Ability to work efficiently under pressure and meet strict daily deadlines in a high-volume processing environment. Strong analytical and problem‑solving skills, with the ability to investigate and resolve discrepancies methodically. Proficiency in Microsoft Excel and experience working with a large‑scale accounting system.

Desirable Skills

• Experience with a legal‑specific ERP system (e.g., Elite 3E or Aderant Expert) is highly desirable.
• Familiarity with online banking platforms for reporting and transaction investigation.

For individuals assigned and/or hired to work in New York and California, Freshfields is required by law to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $90,000 to $100,000.

EEO Statement

Freshfields US LLP is proud to be an equal employment employer. Our policies and practices will be free from unlawful discrimination based upon race, color, ethnicity, religion, creed, sex (including pregnancy, childbirth or related medical conditions), national origin, citizenship, immigration status, ancestry, age, marital status, protected veteran status, military service, disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under federal, state or local law. We strive to promote an atmosphere that encourages equal opportunities and prohibits discriminatory practices, including sexual harassment.

Disability Accommodation for Applicants to Freshfields US LLP

Freshfields US LLP is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the alternative email address below to contact us about your interest in employment at [e-mail] , or you can send your resume to [e-mail] , or you can call us at [phone].

Freshfields is a global law firm with a long‑standing track record of successfully supporting the world’s leading national and multinational corporations, financial institutions, and governments on ground‑breaking and business critical mandates. At Freshfields we seek to create a better future for our clients, our people and the communities in which we work. Our global teams bring together individuals with different experiences, skills and strengths in a culture where we support all to belong, engage and excel.