Accounts Receivable Analyst

Brailsford & Dunlavey; Chicago, Northern (IL, KY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Telecommuting

Parental leave

Vision insurance

Disability & life insurance

Wellness programs

Company paid premiums

Job summary

Brailsford & Dunlavey is seeking an Accounts Receivable Analyst to join our Finance team in Chicago. This hands-on role focuses on day-to-day billing, invoicing, and AR activities, with mentorship from an experienced Finance group.

You will gradually own contract and project setup in Workday, perform reporting and collections, and contribute to process improvements as you grow. The position offers hybrid work, competitive salary, and strong benefits.

Qualifications

• 1–2 years of experience in accounts receivable, billing, project accounting, or related.
• Attention to detail is essential for accurate invoices and setup.
• Ability to organize under pressure and manage competing deadlines.
• Strong communication and collaboration with Finance and Project Operations.
• Proficiency in Excel; Workday or ERP experience preferred.

Responsibilities

• Prepare and issue accurate, timely client invoices in accordance with contracts.
• Manage day-to-day billing activities across a portfolio of projects.
• Research and resolve billing questions and discrepancies with Project Operations.
• Support collections, cash application, and payment research as needed.
• Maintain billing records and documentation.
• Monitor AR activity and escalate as needed.
• Assist with setting up and maintaining contracts and projects in Workday.
• Review contracts to ensure rates and terms are correctly reflected.
• Update Workday when contracts are amended or billing requirements change.
• Identify opportunities to improve billing processes and controls.
• Use Excel and financial systems for analysis and reporting.

Skills

Attention to detail

Organization under pressure

Communication

Problem solving

Excel

Learning agility

Education

Associate or bachelor’s degree

Tools

Workday

Job description

Working at B&D means more than just having a job; it means building a career. Explore a future with B&D, which offers exceptional benefits, a collaborative multidisciplinary approach, an inclusive environment, and ample opportunities for career advancement.

Brailsford & Dunlavey and PMA have integrated hiring operations after our recent merger . Explore all of our open opportunities below.

This is an exciting opportunity to build a strong foundation in project finance while gaining hands-on experience across billing, contracts, collections, revenue, and accounting. If you’re someone who learns quickly, takes ownership, and wants to grow beyond transactional work, this role is designed to give you increasing responsibility as you build your expertise.

Location: Chicago, IL
Work Arrangement: Hybrid, up to 3 days in office per week
Experience Level: Early Career (1–2 years)
Reporting Line: This role reports to the Finance team and will work closely with Project Operations.

About the Position

B&D is looking for an Accounts Receivable Analyst to join our Finance team and play an important role in keeping our billing and accounts receivable operations running smoothly. This is an opportunity for an early-career finance professional who is detail-oriented, resourceful, a problem-solver, and eager to build a strong foundation in project-based finance.

You’ll start by developing expertise in day-to-day billing and accounts receivable, working closely with an experienced Finance team and Project Operations to ensure invoices are accurate, timely, and aligned with client contracts. As you build your knowledge, you’ll take on more responsibility for contract and project setup, reporting, collections, process improvement, and revenue-related activities.

This is a hands-on role in a fast-paced and dynamic environment, so we’re looking for someone who can stay organized under pressure, learn quickly, and take ownership of getting the details right.

About B&D

B&D is a program management and development advisory firm that helps clients maximize the value of investments in mission-driven projects. We work with educational institutions, municipalities, and organizations across the country on initiatives that shape communities and create lasting impact.

Following our recent merger with Project Management Advisors (PMA), our team brings together expanded expertise across planning, development, and program management. It’s an exciting time to join B&D as we continue building the systems, processes, and capabilities that support our growth.

What You’ll Do

Accounts Receivable & Billing

Prepare and issue accurate, timely client invoices in accordance with contracts and company requirements.

Manage day-to-day billing activities across a portfolio of projects and customer accounts.

Research and resolve billing questions, payment issues, and account discrepancies in partnership with Project Operations and Finance & Accounting.

Support collections, cash application, and payment research as needed.

Maintain accurate billing records and supporting documentation.

Monitor accounts receivable activity and help identify issues that require follow-up or escalation.

Contract & Project Setup

Assist with setting up and maintaining customer contracts and projects in Workday.

Review contracts and billing requirements to ensure rates, schedules, client information, and other key terms are accurately reflected in the system.

Partner with Project Operations and Finance & Accounting to resolve incomplete or inconsistent information.

Update Workday when contracts are amended or billing requirements change.

Maintain contract setup checklists and supporting documentation.

Process Improvement & Analysis

Develop a strong understanding of the end-to-end billing and accounts receivable process and identify opportunities to improve accuracy, efficiency, and controls.

Use Excel and financial systems to research issues, analyze account information, and support reporting.

Contribute to efforts to strengthen revenue and billing processes as B&D continues to evolve its financial systems and workflows.

Take on increasingly complex projects and accounting-related responsibilities as your knowledge and experience grow.

What We’re Looking For

• Relevant experience: 1–2 years of experience in accounts receivable, billing, project accounting, finance administration, or a related area.
• Attention to detail: You take accuracy seriously and understand how details in invoices, contracts, and system setup can affect the broader financial process.
• Organization under pressure: You can manage multiple assignments and competing deadlines while creating structure around your own workflow and maintaining quality.
• Communication & collaboration: You communicate clearly, follow up consistently, and work effectively with Project Operations, Finance & Accounting, and other teams to resolve issues.
• Problem-solving mindset: You’re comfortable investigating discrepancies, asking questions, and working through problems rather than waiting for someone else to figure them out.
• Learning agility: You’re capable of learning new systems and processes quickly and are willing to build your knowledge as your responsibilities expand.
• Technical foundation: Basic to intermediate Microsoft Excel skills are required; experience with Workday or another ERP system is preferred.
• Education: Associate or bachelor’s degree in accounting, finance, business, or a related field preferred.
• Project-based experience: Experience in a professional services or project-based organization is a plus.

How You’ll Grow

This role is designed to give you a strong foundation in how project-based businesses manage revenue and client accounts.

In your first six months, you’ll develop proficiency in Workday and gain a strong understanding of the end-to-end accounts receivable and billing process. You’ll work toward independently managing contract setup, invoicing, and routine AR activities while building relationships across Finance and Project Operations.

By your first year, you’ll be managing a portfolio of projects and customer accounts with increasing independence, identifying opportunities to improve processes and controls, and applying stronger analytical and problem-solving skills to more complex issues.

As you continue to grow, there is an opportunity to expand beyond day-to-day billing into collections strategy, AR aging and analytics, revenue controls, technical accounting, project finance, or broader accounting responsibilities. The goal is not simply to become better at processing invoices—it’s to develop a broader understanding of how the financial side of a project-based business operates and progressively take on more complex work.

Why People Choose B&D

Impactful Mission:
Work on the financial operations that support meaningful projects shaping institutions and communities nationwide—while building your career.

Growth Culture:
We grow leaders through mentorship and learning opportunities, with a designated Learning and Development Department. The Association for Talent Development has recognized B&D as a Champion of Learning for four consecutive years.

Top-Tier Benefits:
Company-paid health, dental, and prescription coverage for employees and children, cell phone reimbursement, generous PTO, 401(k) contributions, and more.

Unique Culture:
Entrepreneurship, collaboration, curiosity, inclusion, and an unrelenting drive for excellence are at the heart of everything we do.

B&D provides a complete package to our full-time employees.

• 100% company-paid medical, prescription, and dental insurance premiums for employees and their children
• Flexible spending accounts for medical and dependent care expenses
• Company-paid contributions to 401(k) retirement accounts
• Flextime and telecommuting
• Parental leave
• Voluntary vision insurance
• Company-paid disability and life insurance
• Vacation, sick, and holiday pay
• Adoption assistance program
• Reimbursement for professional memberships/certifications
• Learning & Development department dedicated to providing in-house training
• Employee assistance program
• Corporate fitness center access at most locations
• Cell phone reimbursement
• Wellness Committee and wellness-based programming

This role's target base annual salary range is currently $65,000-$80,000. Pay scales are determined by role, level, location, and alignment with market data. Individual pay is determined through interviews and an assessment of several factors unique to each candidate, including, but not limited to, job-related skills, relevant education, experience, certifications, candidate abilities, and pay relative to other team members.

The company benefits listed above are a summary of the benefits. Specific details, availability, and eligibility requirements apply in accordance with company policies.

Brailsford & Dunlavey, Inc. is committed to providing a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Brailsford & Dunlavey, Inc. participates in E-Verify.

Brailsford & Dunlavey is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail [e-mail].