Accounts Receivable 2 / Payroll Coordinator

LifeLink Foundation; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Company-paid Medical Insurance

Company-paid Dental Insurance

Company-paid Disability Insurance

Company-paid Life Insurance

Pension Plan

Paid Vacation

Paid Sick Days

Paid Holidays

Growth opportunities

Mission-driven nonprofit

Job summary

LifeLink Foundation in Tampa, FL is seeking an Accounts Receivable 2 / Payroll Coordinator to support its mission of saving lives through organ and tissue donation. The role handles AR data entry, month-end close assistance, and aging analysis while cross-training for payroll to ensure accurate, timely processing across multiple divisions.

Responsibilities include invoicing, deposits, and deposits reconciliation, plus aiding audits and special files.

Qualifications

• 2–5 years of work-related experience required.
• Strong data entry and payroll handling skills.
• Ability to maintain confidentiality and follow tasks to completion.

Responsibilities

• Enter accounts receivable data into the accounting system accurately.
• Assist with month-end close and reconcile AR subsidiary to GL.
• Manage collections and monitor aging for assigned divisions.
• Process monthly invoices for several units and handle credit card transactions.
• Provide payroll backup support and participate in full-cycle payroll runs.
• Support annual financial statement audit and special projects.

Skills

Data entry

Payroll experience

Communication skills

Confidentiality

Reliability

Education

High School Diploma

Job description

Description

Join LifeLink — Join a Life Saving Team!

About LifeLink

More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment—to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established – founded with heart, purpose, and a mission that still guides us today.

What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands.

At LifeLink, we are united by our mission: To honor donors and save lives through organ and tissue donation.

Our vision remains clear: To maximize the gift of life while giving hope to donor families and transplant patients.

We are grounded in the values that shape our work and culture—Compassion. Excellence. Legacy. People. Quality. If you’re inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.

What You’ll Do

As an Accounts Receivable 2 / Payroll Coordinator, you will directly contribute to LifeLink’s life-saving mission.

Responsible for the accurate entry of accounts receivable documentation into the accounting system. Performs higher-level accounting functions, including assisting the Accounts Receivable supervisor with month-end closing activities and reconciling the accounts receivable subsidiary ledger to the general ledger. Manages collections and monitors customer account aging for four divisions. Applies working knowledge of the chart of accounts to ensure billings are recorded to the correct accounts and divisions. Continue to develop a foundational understanding of general accounting principles to provide support to other functional areas within the accounting department as needed. Provides backup support for payroll functions and receives ongoing training to independently execute full-cycle payroll runs, ensuring continuity and accuracy.

Key Responsibilities

• Responsible for the effective collection of receivables associated with three OPOs and the Tissue Bank, ensuring compliance with defined aging thresholds through ongoing communication with departmental leadership and focused management of delinquent accounts.
• Provides detailed account aging analyses to management to support monthly aging and collections reporting.
• Prepares and distributes monthly customer statements for all customer accounts.
• Responsible for preparing and accurately recording financial deposits in the accounting software system.
• Prepare, review, and process monthly invoices for OPO, Tissue Bank, and Immunology billing, including related communications and miscellaneous charges, using the accounting system.
• Handles the processing and documentation of credit card transactions.
• Track and record daily deposit activity—ACH, Lock Box, and credit card payments for each bank account in accounting software and reconcile monthly with AR receivables for Truist Financial cash.
• Process ACH upload payments to the bank.
• Assists in the preparation for the annual financial statement audit.
• Assists in the completion of special projects and reports.
• Serves as backup for payroll operations and is cross‑trained to perform full‑cycle payroll processing.

Who You Are

• Passionate about helping others and making a difference
• Aligned with LifeLink’s core values of Compassion, Excellence, Legacy, People, and Quality
• A high school education and 2-5 years of work‑related experience required.
• Strong payroll experience preferred.
• Strong data entry and communication skills.
• Attention to detail and willingness to follow tasks to completion.
• Ability to maintain confidentiality of privileged information.
• Consistent attendance and proven reliability.
• Ability to lift, push and pull up to 25lbs
• A collaborator who thrives in a mission‑first environment.

Working Conditions

Pleasant and comfortable work environment. Workstation equipped with the necessary tools to perform the various functions of this position will be provided.

OSHA Risk Classification: Low

Why LifeLink?

• Be part of an organization with a legacy of saving lives and giving hope
• Join a passionate and supportive team across Florida, Georgia, and Puerto Rico
• COMPANY PAID Medical, Dental, Disability & Life Insurance
• Generous COMPANY PAID Pension Plan for your Retirement
• Paid Vacation, Sick Days & Holidays
• Growth opportunities in a mission-driven, high-impact nonprofit
• Work with purpose, knowing your efforts directly touch lives

Diversity, Equity & Inclusion

LifeLink is proud to be an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment that reflects the communities we serve.

Ready to Help Change Lives?

Your next career move could be the most meaningful one yet.