Accounts Payable & Travel Expense Manager

Hermeus; Los Angeles (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

100% employer-paid medical coverage

401(k) retirement plan

Generous paid time off

Paid parental leave

Equity participation

Weekly catered office lunches

Fully stocked kitchens

Job summary

Hermeus is seeking an AP/T&E Manager to own and scale our Accounts Payable and Travel & Expense functions in a high-growth environment. This role involves managing AP operations, leading the T&E program, and designing scalable workflows in collaboration with government contracts.

Ideal candidates will have over 6 years of experience in AP/T&E, with strong skills in project management and team leadership, along with a Bachelor's degree in Accounting or Finance. The position offers a variety of employee benefits, including health coverage and stock options.

Qualifications

• 6+ years in Accounts Payable and T&E, with 3–4 years in management.
• Experience in a high-growth company or government contracting environment preferred.
• Hands-on experience optimizing AP/T&E tools.

Responsibilities

• Manage full Accounts Payable operations including invoice intake and payment execution.
• Lead corporate card programs and enforce expense policies.
• Design scalable workflows and automate processes.

Skills

Project management

Change management

Analytical skills

Organizational skills

Communication skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

NetSuite

Ramp

Concur

Job description

Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.

About the Role

The AP/T&E Manager will own and scale the full Accounts Payable and Travel & Expense functions in a high-growth environment. This role is responsible for building efficient, automated, and compliant processes that can handle increasing transaction volume, support multiple government contracts, and prepare the company for further scaling.

Responsibilities

• Own End-to-End AP Operations: Manage invoice intake, three‑way matching, coding, approval workflows, payment execution (ACH, wire, checks), vendor reconciliations, and aging management to ensure timely and accurate payments.
• Lead T&E Program: Administer corporate card programs, expense policy enforcement, review and approval of expense reports (using tools like Ramp, Concur, or similar), and employee reimbursements.
• Scale Processes for Growth: Design and implement scalable workflows, automation (OCR, workflow tools, AI‑assisted matching), and system integrations to handle growth; prepare for and support internal/external audits.
• Vendor & Relationship Management: Maintain strong vendor relationships, negotiate payment terms and discounts, resolve disputes, and manage 1099/Misc reporting.
• Month End Close Reporting & Analysis: Book AP journal entries and perform reconciliations for month end close; provide AP/T&E metrics and insights (aging reports, cash flow forecasting, spend analytics) to leadership.
• Team Leadership & Development: Build and mentor a high-performing AP/T&E team as the company grows (hiring, training, performance management).
• Continuous Improvement: Identify and drive process automation, policy updates, and system enhancements to increase efficiency and visibility.
• CAS & Government Compliance: Ensure AP and T&E processes support CAS standards (e.g., proper cost accumulation, segregation of direct/indirect costs, treatment of unallowable costs) and DCAA audit readiness; ensure compliance with FAR/CAS rules on allowable/unallowable travel costs.

Requirements

• Experience: 6+ years in Accounts Payable and T&E, with at least 3–4 years in a managerial role. Prior experience in a high-growth company or government contracting environment is strongly preferred.
• Systems & Automation: Hands‑on experience implementing or optimizing AP/T&E tools (e.g., NetSuite, Ramp, Concur, or similar). Proven track record of driving automation and process improvement in scaling environments.
• Education & Certifications: Bachelor’s degree in Accounting, Finance, or related field required.
• Skills: Strong project management and change management abilities. Excellent analytical, organizational, and communication skills. Ability to thrive in a fast‑paced, ambiguous startup environment while maintaining compliance rigor.
• Leadership: Demonstrated success building or scaling an AP/T&E team.

Compensation

The compensation range listed for this position represents the anticipated base salary range for this role. Actual compensation will be determined based on a variety of factors, including but not limited to the scope and responsibilities of the position, relevant experience, education, training, skills, certifications, internal equity, market data, and business considerations.

Benefits

• 100% employer‑paid medical coverage
• 401(k) retirement plan
• Generous paid time off and company holidays
• Paid parental leave
• Equity participation through stock option grants
• Weekly catered office lunches
• Fully stocked kitchens and breakrooms

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. U.S. persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Hermeus is an Equal Opportunity Employer.