Accounts Payable Supervisor

MacDonald-Miller Facility Solutions; Washington (District of Columbia); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with company match

Vacation and Sick PTO

Holiday Pay

Disability insurance

Life insurance

Wellness Program

Employee Assistance Program

Job summary

MacDonald-Miller Facility Solutions is seeking an Accounts Payable Supervisor to lead our AP team and optimize our invoice processing and vendor management.

You will supervise AP operations, improve workflows, and collaborate with cross-functional teams to support growth. The role offers strong compensation and comprehensive benefits, in a Seattle-based office environment.

Qualifications

• 5+ years of Accounts Payable or related accounting experience.
• Experience leading and mentoring AP teams.
• Experience with corporate credit card platforms and employee expense reimbursement.
• Experience in manufacturing, distribution, or similar industry preferred.
• Strong understanding of the full AP cycle, including invoices, vendor management, and month-end close.

Responsibilities

• Lead, mentor, and develop the AP team with clear expectations and accountability.
• Ensure accurate and timely processing of vendor invoices and related transactions.
• Continuously evaluate AP workflows and implement improvements for efficiency and scalability.
• Partner with Accounting, Procurement, Operations, IT and other teams to resolve issues.

Skills

Accounts Payable

Leadership

Supervisory experience

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

Credit card platforms

Expense reimbursement systems

Job description

About MacDonald-Miller Facility Solutions

At MacDonald-Miller Facility Solutions, (MacMiller) we make buildings work better. As the Northwest's leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1,600 employees across 14 offices, there is a breadth and variety of work to keep you engaged and inspired. We enjoy a well-respected history of exceeding our customers' expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

• New construction - Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices
• Special projects - Retrofits and mechanical repairs for existing buildings for new efficiencies
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
• Energy & Sustainable Solutions - Control systems, fault detection, energy services and remote monitoring

People love to work at MacDonald-Miller, and it's because we all share the same Core Culture Values:

Collaboration

- Diverse players, one team, a common vision.

Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.

Dedication

-

We are dedicated to personal and professional excellence.

We execute with distinction by doing the right thing and following through on our commitments.

Safety

-

Everyone deserves a safe workplace.

Safety is more than hardhats and boots, it's an attitude and the environment we create. Every day, everyone goes home to their families.

Community

-

We are proud to be part of MacDonald-Miller.

We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.

Innovation

-

We are committed to continuous, creative problem solving.

Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.

Fun!

- Take the work seriously, but never take ourselves too seriously.

It's possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Requirements

We're looking for an Accounts Payable Supervisor to lead our Accounts Payable team. This role is responsible for ensuring invoices are processed accurately and timely, vendor relationships are managed effectively, and AP processes continue to evolve as our business grows.

You’ll be both a hands-on leader and systems problem-solver - someone who can manage the day-to-day AP operation while identifying opportunities to improve workflows, leverage technology to support business growth and optimize operations.

Top deliverables in the first year to be a hero: leadership, management, and accountability.

• Lead, mentor, and develop the AP team while establishing clear expectations, priorities, and accountability.
• Ensure accurate and timely processing of vendor invoices, payment requests, and related transactions.
• Continuously evaluate AP workflows and implement improvements that increase efficiency, accuracy, visibility, and scalability.
• Partner with Accounting, Procurement, Operations, IT, and other internal teams to resolve issues and improve financial processes.
• Run and support the monthly A/P close to the general ledger, ensuring accuracy and timely completion.
• Maintain strong vendor relationships and resolve invoice, payment, and account issues quickly and professionally.
• Maintain accurate AP records, monitor key metrics, and ensure appropriate processes and controls are followed.
• Develop team members and serve as a go-to resource for AP processes.

The Accounts Payable Supervisor role reports to the Accounts Payable Manager and is part of a collaborative team working on a variety of projects and initiatives to support our growing business. This is a highly visible role that interacts with all levels and functions within the organization and will have the opportunity to make a meaningful impact on how we operate.

Your Background

• A track record of strong leadership and management skills, with the ability to mentor, develop, and motivate team members while effectively delegating responsibilities.
• 5+ years of Accounts Payable or related accounting experience, with supervisory or team leadership experience preferred.
• Experience working with corporate credit card platforms and employee expense reimbursement and a strong interest in improving and optimizing system processes.
• Experience in manufacturing, distribution, or a similar industry preferred.
• Strong understanding of the full AP cycle, including invoice workflows, vendor management, and month-end close.
• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• Strong analytical, organizational, and problem-solving skills.
• Comfort leveraging AI and automation tools to improve AP processes.
• The ability to balance people leadership, daily execution, and systems/process improvement.
• A forward thinker and problem solver who looks for better ways to get things done.
• A consummate team player who works well across departments and is willing to jump in wherever needed.
• Detail-oriented and able to work effectively in a fast-paced, ever-changing environment.
• A strong communicator who can translate systems and process issues into practical solutions.
• Someone who takes ownership and follows through without needing to be constantly reminded.

You should be motivated by empowering yourself to learn how to do something.

If you need a ton of handholding or a micro-manager boss, this is not the place for you.

Working in a lean, results-oriented environment, where you'll be expected to do more, take on more, and achieve more every year.

Improving how things work. You'll have the opportunity to influence processes, systems, and workflows rather than simply maintain the status quo.

Having fun in an environment high on transparency, open to innovative new approaches, with a supportive family feel.

Growing with the business. As we grow, your responsibilities and opportunities will grow with us.

Benefits

Compensation -

$85,000 to $95,000 Annually

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.