Accounts Payable Supervisor

MacDonald-Miller Facility Solutions; Seattle (WA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k with company matching

Vacation and sick PTO

Disability insurance

Life insurance

Wellness program

Employee Assistance Program

Job summary

MacDonald-Miller Facility Solutions, based in Seattle, seeks an experienced Accounts Payable Supervisor to lead the AP team, manage vendor relationships, and drive efficiency improvements across the AP workflow.

You will own day-to-day AP operations, support the monthly close, and collaborate with Accounting, Procurement, Operations, and IT to optimize processes. The role offers growth opportunities in a transparent, growth-oriented environment.

Qualifications

• 5+ years of Accounts Payable experience with supervisory or team leadership experience.
• Experience with corporate credit card platforms and employee expense reimbursement.
• Experience in manufacturing, distribution, or a similar industry preferred.
• Strong understanding of the full AP cycle, including invoice workflows, vendor management, and month-end close.
• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.

Responsibilities

• Lead, mentor, and develop the AP team while establishing clear expectations, priorities, and accountability.
• Own the AP process — Ensure accurate and timely processing of vendor invoices, payment requests, and related transactions.
• Process improvement — Continuously evaluate AP workflows and implement improvements that increase efficiency, accuracy, visibility, and scalability.
• Cross-functional collaboration — Partner with Accounting, Procurement, Operations, IT, and other internal teams to resolve issues and improve financial processes.
• Month-end close — Run and support the monthly AP close to the general ledger, ensuring accuracy and timely completion.
• Vendor management — Maintain strong vendor relationships and resolve invoice, payment, and account issues quickly and professionally.
• Reporting and controls — Maintain accurate AP records, monitor key metrics, and ensure appropriate processes and controls are followed.
• Training and support — Develop team members and serve as a go-to resource for AP processes.

Skills

Leadership

Team leadership

Communication

Analytical thinking

Problem solving

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Corporate credit card platforms

Expense reimbursement systems

Job description

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1,600 employees across 14 offices, there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

• New construction – Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices
• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
• Energy & Sustainable Solutions – Control systems, fault detection, energy services and remote monitoring

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.
• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

We’re looking for an Accounts Payable Supervisor

to lead our Accounts Payable team. This role is responsible for ensuring invoices are processed accurately and timely, vendor relationships are managed effectively, and AP processes continue to evolve as our business grows.

You’ll be both ahands-on leader and systems problem-solver—someone who can manage the day-to-day AP operation while identifying opportunities to improve workflows, leverage technology to support business growth and optimize operations -.

In return for achieving aggressive goals, you’ll get rewarded with more to own, a ton of growth opportunities, and more freedom than you’ve probably ever had.

Top deliverables in the first year to be a hero:

• Leadership, management, and accountability — Lead, mentor, and develop the AP team while establishing clear expectations, priorities, and accountability.

• Own the AP process — Ensure accurate and timely processing of vendor invoices, payment requests, and related transactions.

• Process improvement — Continuously evaluate AP workflows and implement improvements that increase efficiency, accuracy, visibility, and scalability.

• Cross-functional collaboration — Partner with Accounting, Procurement, Operations, IT, and other internal teams to resolve issues and improve financial processes.

• Month-end close — Run and support the monthly A/P close to the general ledger, ensuring accuracy and timely completion.

• Vendor management — Maintain strong vendor relationships and resolve invoice, payment, and account issues quickly and professionally.

• Reporting and controls — Maintain accurate AP records, monitor key metrics, and ensure appropriate processes and controls are followed.

• Training and support — Develop team members and serve as a go-to resource for AP processes.

The Accounts Payable Supervisor role reports to the Accounts Payable Manager and is part of a collaborative team working on a variety of projects and initiatives to support our growing business. This is a highly visible role that interacts with all levels and functions within the organization and will have the opportunity to make a meaningful impact on how we operate.

Your Background: What kind of person will thrive in this role?

You should have…

• A track record ofstrong leadership and management skills, with the ability to mentor, develop, and motivate team members while effectively delegating responsibilities.

• 5+ years of Accounts Payable or related accounting experience, with supervisory or team leadership experience preferred.

• Experience working with corporate credit card platformsand employee expense reimbursement and a strong interest in improving and optimizing system processes.

• Experience inmanufacturing, distribution, or a similar industrypreferred.

• Strong understanding of the full AP cycle, including invoice workflows, vendor management, and month-end close.

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.

• Strong analytical, organizational, and problem-solving skills.

• Comfort leveraging AI and automation tools to improve AP processes.

• The ability to balancepeople leadership, daily execution, and systems/process improvement.

And everyone you work with should describe you as…

• Aforward thinker and problem solverwho looks for better ways to get things done.

• Aconsummate team playerwho works well across departments and is willing to jump in wherever needed.

• Detail-orientedand able to work effectively in a fast-paced, ever-changing environment.

• A strong communicator who can translate systems and process issues into practical solutions.

• Someone whotakes ownershipand follows through without needing to be constantly reminded.

And you should be motivated by…

• Empowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you.

• Working in a lean, results-oriented environment, where you’ll be expected to do more, take on more, and achieve more every year.

• Improving how things work. You’ll have the opportunity to influence processes, systems, and workflows rather than simply maintain the status quo.

• Having fun in an environment high on transparency, open to innovative new approaches, with a supportive family feel.

• Growing with the business. As we grow, your responsibilities and opportunities will grow with us.

Compensation -

$85,000 to $95,000 Annually

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.