Accounts Payable Supervisor

TOTE Resources LLC; Tacoma (WA); Hybrid; USD 54,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

401(k) with Company Match

Tuition Reimbursement

Paid Time Off

Job summary

TOTE Resources LLC in Tacoma, WA is seeking an experienced Accounts Payable Supervisor to lead our Finance AP team. The role focuses on accurate, timely payments, strong internal controls, and ongoing process improvements across multiple TOTE companies.

Lead and develop AP staff, ensure SLA-aligned operations, and collaborate with stakeholders worldwide. This is a hybrid, full-time exempt position offering growth in a collaborative environment.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• Experience managing Accounts Payable processes and controls.
• Strong knowledge of GAAP.
• Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.

Responsibilities

• Lead and supervise the Accounts Payable team in a shared services environment.
• Oversee AP transactions to ensure accuracy, timeliness, and compliance with policies.
• Manage month-end close activities for AP across multiple entities.
• Reconcile AP-related GL accounts and coordinate with General Accounting for accruals.
• Support annual audits and tax reporting; drive process improvements.

Skills

Leadership capabilities

Analytical thinking

Communication skills

Organizational skills

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

Outlook

Word

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Supervisor

Tacoma, WA, US

Salary Range: $54,487.00 To $95,378.00 Annually

Accounts Payable Supervisor

TOTE Resources | Tacoma, WA
Department: Finance
Position Type: Full-Time, Exempt
Schedule: Hybrid Schedule – 4 Days In Office, 1 Day Remote (after onboarding and training) | Standard Business Hours

Lead. Develop. Drive Operational Excellence.

TOTE Resources is seeking an experienced and results-driven Accounts Payable Supervisor to join our Finance team in Tacoma, Washington. This leadership role is responsible for overseeing daily Accounts Payable operations within a shared services environment supporting multiple TOTE companies.

As the Accounts Payable Supervisor, you will play a critical role in ensuring accurate and timely payment processing, maintaining strong internal controls, developing team members, and driving continuous process improvement. This position offers the opportunity to make a meaningful impact on organizational efficiency while partnering with stakeholders across the business.

At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience.

What You\'ll Do

Leadership & Team Management

• Supervise the day-to-day activities of the Accounts Payable team within a shared services environment.
• Interview, hire, train, coach, and develop team members.
• Plan, assign, and direct work to ensure departmental goals and service levels are achieved.
• Conduct performance evaluations and provide ongoing feedback and development opportunities.
• Address employee concerns, resolve issues, and foster a positive team environment.

Accounts Payable Operations

• Oversee Accounts Payable transactions to ensure they are processed accurately, timely, and in compliance with company policies and procedures.
• Monitor compliance with service level agreements, internal controls, and operational standards.
• Manage month-end close activities related to Accounts Payable for all TOTE companies.
• Reconcile Accounts Payable-related general ledger accounts and partner with General Accounting to ensure accurate accruals and reporting.
• Ensure compliance with 1099 and 480 tax reporting requirements.
• Assist with annual financial audits and supporting documentation.

Process Improvement & Compliance

• Develop, document, review, and improve Accounts Payable processes and internal controls.
• Establish and monitor operational metrics related to volume, accuracy, and timeliness.
• Identify opportunities to improve efficiency, reduce costs, strengthen controls, and mitigate risk.
• Ensure operational compliance and consistency across Accounts Payable functions.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience managing Accounts Payable processes and controls.
• Strong knowledge of accounting principles and financial systems.
• Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Four (4) years of accounting-related experience.
• Two (2) years of supervisory or leadership experience.
• Experience working within a shared services environment.
• Experience supporting financial audits and tax reporting.
• Experience improving operational processes and internal controls.

Knowledge, Skills & Abilities

The ideal candidate will demonstrate:

• Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of financial accounting systems, reporting processes, and internal controls.
• Strong analytical and critical-thinking abilities.
• Ability to evaluate financial systems and recommend process improvements.
• Strong attention to detail and commitment to accuracy.
• Excellent leadership and employee development skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to build effective working relationships across departments and organizational levels.
• Excellent judgment, professionalism, and communication skills.

Compensation

Salary Range: $54,487 – $95,378 annually

Target Hiring Range: $74,933 – $80,000 annually

Compensation will be based on several factors, including the candidate's education, work experience, work location, and specific job duties.

TOTE Resources offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term Disability Coverage
• Employee Assistance Program (EAP)
• 401(k) with Company Match and Discretionary Employer Contributions
• Tuition Reimbursement
• Jury Duty and Bereavement Leave

Paid Time Off

• Minimum of 10 Vacation Days Annually
• 10 Days of Sick Leave
• 10 Paid Company Holidays
• 1 Floating Holiday Every 12 Months
• Eligibility for an Annual Discretionary Bonus Program

Why Join TOTE Resources?

At TOTE Resources, we offer more than just a job—we provide the opportunity to build a rewarding career with an industry-leading transportation and logistics organization.

• Career Growth and Leadership Development Opportunities
• Hybrid Work Flexibility
• Collaborative and Supportive Team Environment
• Opportunity to influence operational excellence and process improvements
• Stable and Well-Established Organization
• Meaningful work supporting multiple TOTE business units

This position typically works in an office environment with adequate lighting, ventilation, and normal temperature and noise levels.

Physical Requirements

• Regular use of computers and standard office equipment.
• Frequent use of spreadsheets, financial systems, and reporting tools.
• Ability to perform normal office-related physical activities.

Equal Opportunity Employer

TOTE Resources is an Equal Opportunity Employer, Affirmative Action Employer, and VEVRAA Federal Contractor.

We are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by applicable law.

TOTE Resources is a drug-free workplace and participates in the E-Verify Employment Verification Program.

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