Accounts Payable Supervisor

PrePass; Phoenix (AZ); Hybrid; USD 85,000 - 90,000; Full time

Job summary

PrePass is seeking a detail-oriented Accounts Payable Supervisor to lead our team in Phoenix. The ideal candidate will have extensive experience in AP operations and strong leadership skills. This hands-on role involves managing vendor payments, enhancing processes, and ensuring compliance with accounting standards.

Benefits

Medical, dental, and vision benefits

401(k) plan with employer match

Paid Time Off

Tuition Reimbursement Program

Company-funded lifestyle account

Qualifications

• 5+ years of experience in Accounts Payable, including at least 2 years in a supervisory or team lead role.
• Strong knowledge of AP operations and general ledger accounting.
• Experience with 1099 reporting and sales/use tax compliance.

Responsibilities

• Manage and develop the Accounts Payable team, ensuring alignment with quality standards.
• Review and approve invoices, ensuring accurate GL coding.
• Perform monthly AP sub-ledger to GL reconciliations and assists with month-end close.

Skills

Analytical skills

Organizational skills

Communication skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Excel

Accounting software

Job description

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About PrePass

PrePass is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.

About PrePass

PrePass is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates—creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.

That's why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.

About The Role

We're looking for a detail-oriented Accounts Payable Supervisor with strong knowledge of general ledger (GL) accounting and a passion for improving processes. You'll lead our small Accounts Payable team, support month-end close, and ensure the timely and accurate processing of vendor payments across multiple business entities with a combined nine-figure annual revenue. This is a hands-on leadership role where you'll also play a key part in enhancing our AP processes and controls. This is a hybrid role based out of our downtown Phoenix corporate headquarters.

What You'll Do


Team Leadership

• Manage, coach, and develop the Accounts Payable team, including training and performance evaluations
• Provide day-to-day oversight of AP operations and ensure alignment with deadlines and quality standards
  
  
  

Accounts Payable Operations

• Review and approve invoices, check requests, and payment runs
• Ensure accurate GL coding and posting for all invoices
• Oversee vendor onboarding and maintain accurate vendor records (e.g., W-9s, terms, contact info)
  
  
  

Month-End Close & Reporting

• Perform monthly AP sub-ledger to GL reconciliations
• Assist with month-end and year-end close processes, including accruals and reporting
• Prepare reports such as AP aging analysis and weekly/monthly cash needs
  
  
  

Compliance & Continuous Improvement

• Ensure compliance with internal controls, accounting policies, and 1099 tax regulations
• Support external and internal audit requests with documentation and explanations
• Identify opportunities to streamline AP processes and implement automation where possible
  
  
  

Requirements

What You'll Bring

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred
• 5+ years of experience in Accounts Payable, including at least 2 years in a supervisory or team lead role
• Strong knowledge of AP operations, internal controls, and GL accounting
• Proven experience with account reconciliations, accruals, and AP process improvements
• Excellent analytical, organizational, and communication skills
• Ability to work under pressure and meet tight deadlines
• Experience with 1099 reporting and sales/use tax compliance
• Proficiency with Excel, Microsoft Office, and accounting software (experience with SAP S/4HANA is a plus)
  
  
  

Benefits

How We Will Take Care of You

• Robust benefit package that includes medical, dental, and vision that start on date of hire
• Paid Time Off, to include vacation, sick, holidays, and floating holidays
• 401(k) plan with employer match
• Company-funded "lifestyle account" upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships)
• Tuition Reimbursement Program
• Voluntary benefits, to include but not limited to Legal and Pet Discounts
• Employee Assistance Program (available at no cost to you)
• Company-sponsored and funded "Culture Team" that focuses on the Physical, Mental, and Professional well-being of employees
• Community Give-Back initiatives
• Culture that focuses on employee development initiatives

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Non-profit Organizations and Primary and Secondary Education

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