Accounts Payable Supervisor

PROENERGY; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life/Disability Insurance

10 Paid Holidays

Paid Time Off

401K Plan

Job summary

PROENERGY is seeking an experienced Accounts Payable supervisor to lead a small team in Sedalia, MO. The role oversees invoices, master vendor data, and payment processing while safeguarding confidential information and supporting process improvements.

The ideal candidate has 5+ years in AP, strong Excel and ERP experience, and the ability to drive internal controls. This is a full-time on-site position with comprehensive benefits and a path to leadership.

Qualifications

• Associate's degree in Business, Finance or Accounting.
• 5+ years of recent accounts payable experience.
• Knowledge of accounting principles, including GL coding and reconciliation.
• Experience setting up ACHs, wires and checks.
• Experience maintaining a vendor master file.
• Proficiency in Microsoft Excel.
• Technical competence including understanding software, hardware, networks, etc.
• US work authorization is required; sponsorship not offered.
• Pre-employment drug screen and background check.

Responsibilities

• Supervise and develop AP staff to ensure efficiency.
• Oversee day-to-day AP and weekly payment runs.
• Balance workload and ensure policy adherence with accuracy.
• Serve as SME for all AP processing aspects.
• Ensure invoices have appropriate approvals before payment.
• Oversee vendor setup including W-9s and terms.
• Lead projects for the AP department.
• Establish and track department KPIs.
• Collaborate with Procurement to improve AP and Purchasing processes.
• Manage prompt payment discounts and optimize working capital.
• Coordinate data integrity between AP system and GL.
• Maintain internal controls for AP and cash disbursement.
• Assist in communicating AP processes.
• Provide backup for Corporate Accounting Manager.
• Liaise with auditors as primary AP contact.
• Participate in special projects and other duties.

Education

Associate's degree in Business, Finance or Accounting

Bachelor’s degree in Accounting or Finance

Tools

Microsoft Excel

Microsoft Dynamics D365

Great Plains

Job description

PROENERGY is an engineering, R&D, and manufacturing powerhouse. The company addresses every need for fast-start power generation: turbine and package manufacturing, turnkey project execution, power purchase agreements, and asset lifecycle care for turbines and plants. Where others see impossible energy challenges, PROENERGY provides innovative aeroderivative solutions.

Our Footprint
PROENERGY delivers fast-start, dispatchable power solutions from worldwide centers for aeroderivative excellence. We are investing more than $1 billion through 2028 in infrastructure to serve our customers.

In Sedalia, Missouri,our 600,000 sq ft Center for Excellence in Manufacturing—a world-class investment in fast-start power and the only campus of its kind in the world is growing by 40 percent.

In Houston, Texas,our 500,000 sq ft Center for Excellence in Lifecycle Care features a Level-IV depot and aero repair facility, which executes comprehensive services for aeroderivative engines under one roof.

InKansas City, we have an office with an Engineering team that supports our sought-after solutions for turnkey projects and contracted power.

And ourworldwide service centersensure local service expertise near our customers. Our expanding service footprint includes Phoenix, Buenos Aires, New Brunswick, and additional locations in Europe, Australia, and Southeast Asia.

Our Philosophy

We take care of our people and strive to make a positive difference for the world. We offer competitive pay, excellent benefits that include Medical, Dental, Vision, and Life/Disability Insurance at minimal cost to the employee, 10 paid holidays, paid time off, and a 401K plan. If you are looking for a rewarding career and possess specialized knowledge and quality-oriented problem-solving skills, we encourage you to apply today.

Position Summary

This position is responsible for supervising the Accounts Payable Department. These responsibilities include: overseeing the day-to-day entry of invoices for payment; overseeing the vendor master file process; ensuring the timely set up of wire, ACH, and check payments; and regular and active participation in special projects which impact payables. This position is exposed to highly confidential matters that must be handled in a professional and discreet manner. The position will supervise a staff of approximately four direct reports.

Reports To:Accounting Manager

Work Location:2001 Proenergy Blvd, Sedalia, MO 65301

Position Responsibilities

• Assist the Corporate Accounting Manager through effectively supervising and developing the Accounts Payable staff to ensure optimal efficiency.
• Oversee and supervise the day-to-day Accounts Payable function and weekly payment run.
• Balance workload for direct reports, ensure adherence to all company policies and procedures, and maintain a high level of accuracy for the department.
• Serve as the subject matter expert for all facets of AP processing, including understanding and staying informed of other departments’ procedures as it relates to AP processing.
• Responsible for ensuring invoices have the appropriate approval before processing payment.
• Oversee the process for vendor set-up, including vendor terms and the receipt and maintenance of required tax documents, W-9 forms, etc.
• Assign work and lead projects on behalf of the AP department. Provide specific guidance and supervision for those working on the project.
• Establish and track departmental KPIs to measure performance of team members / department.
• Liaise with the Procurement teams to implement process improvements in both Accounts Payable and Purchasing that will ensure the most efficient servicing of suppliers' Accounts.
• Manage the payment of invoices to ensure that prompt payment discounts are availed of and that the company's working capital position is optimized with regard to non-discount vendors.
• Liaise with the Accounting and IT functions to ensure the integrity of the data interface between the Accounts Payable system and the general ledger system.
• Monitor, maintain, and enhance all internal controls in relation to the Accounts Payable and Cash Disbursement functions.
• Understanding of the chart of accounts to verify appropriate coding of invoices.
• Assist in communicating AP processes and directives to all departments.
• Serve as back up to the Corporate Accounting Manager for the review of payment registers and the release of payments.
• Primary Accounts Payable department contact with the internal and external auditors.
• Participates in special projects and performs additional duties as required.

Required Qualifications

• Associate's degree in Business, Finance or Accounting.
• 5+ years of recent accounts payable (AP) experience.
• Knowledge of accounting principles, including standard accounting tasks, general ledger coding and account reconciliation.
• Experience setting up various payment forms, including ACHs, wires and checks.
• Experience maintaining a vendor master file.
• Proficiency in Microsoft Excel.
• Technical competence including understanding software, hardware, networks, etc.
• US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa.
• Successful candidate will need to satisfactorily complete pre-employment drug screen and background check

Desired Qualifications

• Bachelor’s degree in Accounting or Finance.
• 5+ years of AP experience, with a minimum of 2+ years in a Supervisory role.
• Experience maintaining internal controls and/or adhering to SOX 404 requirements.
• Experience with complex general ledgers typically used in mid to large sized companies.
• Demonstrated project management skills.
• Experience and desire to work in a fast paced team environment.
• Ability to work with a sense of urgency.
• Demonstrated aptitude for detail, accuracy, and problem solving.
• Microsoft Dynamics D365 and/or Great Plains experience.
• Expert knowledge of Accounts Payable techniques and systems, as well as process development and system enhancements.
• Excellent verbal and written communication skills.

It is PROENERGY’s policy to provide equal opportunity in employment to all its employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, national origin, marital status, ancestry, medical condition, military status, or any other characteristic protected by State or Federal law.