Accounts Payable & Student Accounts Specialist

Mtmary; Wisconsin; On-site; USD 42,000 - 54,000; Full time

Job summary

Mount Mary University is seeking an Accounts Payable and Business Office Coordinator to manage full-cycle accounts payable and provide front-line support for student accounts, cash receipts, and daily business office operations.

The role requires processing invoices, maintaining vendor records, and assisting with expense and credit-card processing while collaborating with multiple university departments. Strong detail orientation and integrity are essential to uphold internal controls.

Qualifications

• Associate degree in accounting, business, finance, or a related field; or an equivalent combination of education and experience.
• At least two years of accounts payable, accounting, student accounts, cashiering, or related experience; higher-education experience preferred.
• Proficiency with Microsoft Office, especially Excel, and familiarity with accounting, ERP, invoice-workflow, or database systems.
• Experience with Jenzabar and Transact is preferred.
• Strong attention to detail, numerical accuracy, organization, prioritization, and problem-solving skills.
• Excellent written and verbal communication skills with diverse students, employees, managers, and vendors.

Responsibilities

• Process invoices, payments, and related documentation accurately and timely.
• Maintain vendor records, W-9s, and 1099s; manage accounts payable workflow.
• Support student accounts, billing, and collections coordination with departments.
• Record payments and deposits, prepare monthly invoices and correspondence.
• Protect confidentiality of student, employee, and vendor information; uphold internal controls.
• Assist with month-end close, audits, and reconciliations.

Skills

Attention to detail

Communication skills

Problem solving

Customer service

Education

Associate degree in accounting/finance or related field

Tools

Excel

ERP systems

Jenzabar

Transact

Job description

Mount Mary University is seeking an Accounts Payable and Business Office Coordinator to manage full-cycle accounts payable and provide front-line support for student accounts, cash receipts, and daily business office operations.

The role requires processing invoices, maintaining vendor records, and assisting with expense and credit-card processing while collaborating with multiple university departments. Strong detail orientation and integrity are essential to uphold internal controls.