Accounts Payable Staff Accountant

Victory Programs; Boston (MA); Hybrid; USD 52,000 - 60,000; Full time

Benefits offered by this job

Health and dental benefits

Disability and life insurance

Generous paid time off

Job summary

Victory Programs, a Boston-based nonprofit, seeks an A/P Staff Accountant to handle routine accounts payable tasks, process invoices via Bill.com, maintain vendor records, and support the Finance team. This full-time, hybrid role reports to the Accounting Manager; requires Associate Degree and 2+ years experience, proficiency in MS Office and Bill.com; knowledge of Microsoft Business Central preferred.

The organization offers generous benefits, paid time off, and a mission-driven environment

Qualifications

• Associate degree in Finance, Accounting or related field is required.
• 2+ years of relevant accounts payable experience preferred.
• Proficiency in Microsoft Office (Excel, Word) and Google Workspace; Bill.com experience is a plus.

Responsibilities

• Manage AP mail and email daily.
• Process invoices and code them accurately for approval using Bill.com.
• Maintain vendor records and communicate with vendors about invoices and payments.
• Record keeping of AP files and communication notes.
• Enter and reconcile payments in the general ledger and contract systems.
• Prepare AP aging reports and assist with month-end close.
• Handle AP-related inquiries from internal/external stakeholders.
• Manage credit card payments and processing.
• Perform general accounting data entry and research as needed.
• Assist with audits and provide supporting documentation.
• Manage petty cash across programs and reconcile regularly.
• Support other accounting tasks as required.

Skills

Attention to detail

Time management

Independent worker

Team player

Prioritize workload

Education

Associate Degree in Finance, Accounting or related field

Tools

Bill.com

Microsoft Dynamics 365 Business Central

Job description

Description

Victory Programs is an established non-profit organization based in Boston that provides housing, and innovative and comprehensive direct care services, to individuals and families with very specialized needs. The majority of our clients are homeless, experiencing substance use disorder and are also struggling with a chronic health condition such as HIV/AIDS or diagnosed mental illness. Twenty percent are women caring for children, and 75 percent of Victory Programs' clients are homeless upon admission.

Victory Programs is an established non-profit organization based in Boston that provides housing, and innovative and comprehensive direct care services, to individuals and families with very specialized needs. The majority of our clients are homeless, experiencing substance use disorder and are also struggling with a chronic health condition such as HIV/AIDS or diagnosed mental illness. Twenty percent are women caring for children, and 75 percent of Victory Programs' clients are homeless upon admission. Victory Programs' overall goals include providing our clients with the tools to remake their lives, and to help them return to the community to live independently. We support our clients and their families as they work toward transforming their lives: many are working to recover from addiction, stabilizing and improving their health, and re-building their families; others desire to have a healthy baby. All need to develop life and job skills, seek educational opportunities, find appropriate housing and employment, and establish a web of support that will sustain them as they move toward independence. As a result of participating in one of our programs, many clients are able to make the transition from being homeless and unemployed, to having a stable job and living in their own home, quite possibly for the first time in their lives. The A/P Staff Accountant is responsible for the agency’s routine Accounts Payable tasks. This position reports to and is directly supervised by the Accounting Manager. The A/P Staff Accountant also provides general office support for the Finance department.

Key Duties Include

• Manage and maintain the AP mail and email on a daily basis.
• Invoice processing: Reviewing, coding, obtaining approval and processing invoices using Bill.com
• Vendor Management: Maintain vendor records, communicate with vendors regarding invoices, payments, and resolving AP related discrepancies.
• Record Keeping: Maintain accurate AP files including notes on communication with vendors
• Recording payment as received in the G/L and in the contract management systems as part of the Department's shared coverage for receivables.
• Reconciliations and general ledger entries.
• Reporting: AP aging.
• Manage A/P related queries (internal and external), questions and correspondences, both verbal and written.
• Manage and reconcile the Credit Card payments and the credit card processing.
• General Accounting data entry.
• General accounting research as required.
• Assisting with audits.
• Manage Petty Cash, both centrally and across all Programs and carry out regular reconciliations.
• Other accounting tasks as required.

Qualifications

• Associate Degree in Finance, Accounting or related field.
• 2 years plus of experience in relevant position.
• Proficiency in Microsoft Office including Excel & Word, Google Workspace, and/or other office software. Knowledge of Bill.com is preferred.
• Knowledge of Microsoft Business Central is preferred; knowledge of other ERP system is required.
• Highly organized and efficient, and the ability to work well under pressure.
• Be able to prioritize workload.
• Be able to work independently.
• Team player and willing to assist others as required.

Position type: Full-time (40 hours) Monday - Friday, daytime. Hybrid eligible.

Rate: $26.81/hr

Victory Programs values a diverse workforce, as we collectively seek to create welcoming, inclusive and accessible environments for our employees and the people we serve. We strive to sustain healthy, functioning communities that respect and celebrate different experiences, identities, cultures and ideas.

Victory Programs has helped individuals and families in crisis for over 50 years. Thousands turn to us yearly for shelter, sustenance, recovery, care, and professional, compassionate support. Most struggle with homelessness, substance use and mental health, and many live with HIV/AIDS. Our team of more than 300 staff across over 30+ programs works with people to develop and execute creative, safe solutions to the very real challenges our clients face.

Our benefit program includes a 75% health and 25% dental employer premium contribution, 100% employer paid disability and life insurance. Victory Programs offers a generous paid time off package to all employees including vacation, sick, and personal time as well as holidays. Upon hire, all staff are entitled to up to: 4 personal days, 160 sick hours, 10 holidays and 3 1/2 weeks of vacation. These figures adjust based on full time or part time status and allocated vacation time increases with length of employment.