Accounts Payable Specialist – Onsite (JD Edwards)

Sumitomo Electric Industries; San Marcos (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Sumitomo Electric Interconnect Products, Inc. is seeking an experienced Accounts Payable professional in San Marcos, CA to handle complex bookkeeping, coding, and reporting using JD Edwards. The role supports the Accounting Supervisor and requires attention to detail, strong English communication, and GAAP knowledge.

On-site with no relocation, overtime may be required. The ideal candidate has a minimum of 5 years in accounting, high school diploma, and prefer a BS in Accounting.

Qualifications

• The Accounts Payable employee must have a High School Diploma.
• Possess an equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Strong communication skills are a must both verbal and written in English is essential
• This position requires a minimum of 5 year of experience in the accounting field and has a working knowledge of basic accounting practices.
• Must have the ability to perform a variety of bookkeeping and clerical tasks in order to prepare and maintain payable records and generate reports.
• Must be computer literate and have experience using Excel or related software. Intermediate excel level preferred.
• Use and knowledge of pivot tables, basic formulas and setup of reconciliation.
• Ability to prepare records and files in an organized, neat, and legible manner.
• Skill Level with minimum of 5-6 years’ experience in an Accounting or Finance
• Working knowledge of basic accounting theories and generally accepted accounting practices (GAAP) are required
• Ability to prepare account analyses and other records in an organized, neat, and professional manner is a must
• Team -oriented philosophy is a must with ability to work independently and with little direct supervision
• Bachelor of Science Degree in Accounting preferred

Responsibilities

• Process daily two-way match receiving to purchase orders for inventory and expense purchases company-wide by reviewing and coding expenses accordingly and posting to general ledger.
• Process invoices for three-way match to purchase order and packing lists on a daily basis.
• Obtain approval for all invoices without purchase order or requisition approval.
• Process all freight, communication, rent, utility and commission bills.
• Process daily three-way match invoices to packing slips & purchase orders for inventory and expense purchases reconciling sales tax, freight-in and shipping & handling.
• Follow-up on all completion and billing for requisition orders with supplier invoice.
• Stamp and code packing slips & invoices with General Ledger (G/L) account number and respective dollar amount for accounts payable (A/P) distribution. Post activity into JD Edwards A/P module for payment.
• Attention to detail and typing of notes in ERP system essential.
• Update Return to Vendor (RTV) analysis after obtaining supplier credits for return material on inventory and expense purchases.
• Process employee expense reports:
• - Ensure that company travel policy is being adhered to and obtain receipts from each employee to support charges.
• - Process out of pocket reimbursement expense reports in a timely manner so payments are made to employees via ADP bi-weekly payroll.
• - Prepare monthly spreadsheet for out of pocket travel expenses.
• For Sales department process expense reports through GKS software and subsequently, review and process to JD Edwards.
• Prepare monthly analyses of: communication, sales-use tax accrual amounts, consultant & attorney fees, EDCO, ethylene glycol etc.
• Reconcile account expense analysis to the general ledger as needed and requested from Accounting Supervisor.
• Assist the Accounting Specialist and/or Staff Accountant by providing copies of invoices for fixed assets and/or Construction in Progress purchases.
• Review, reconcile and prepare annual 1099’s for vendors that are sole proprietors and partnerships.
• Handle vendor phone calls and other department inquiries concerning accounts payable issues.
• Effective writing skills to communicate with employees and suppliers to resolve payables issues. Fast typist to convey key points and obtain resolution promptly.
• Process check disbursement twice a month or as needed. Run an A/P aging and select invoices for payments based on payment terms. Print checks and post manual checks (when needed), and wire payments. Present check(s) with supporting documentation of invoices, packing slips and purchase orders/requisitions to President for signature. Give checks, stubs and other check remittance to Accounts Receivable to stuff/a arrange for mailing of disbursements.
• File and maintain clerical records and report pertinent information to Accounting Manager.
• - Able to use Word, mail merge for A/P yearly payables setup or mailings as necessary.
• Ensure a timely and accurate preparation and balancing of A/P activity and produce detail, summary and all related A/P reports pertaining to the month-end close.
• Setup new suppliers in ERP system, JD Edwards, for company-wide use.
• Inform management regarding any problem accounts and issue weekly status report.
• Assist in yearly audits performed by outside auditors, internal SEI audits and government audits.
• Assist in external, internal and government audits
• Supports month-end cut-off processes and timeliness in processing all monthly Accounts Payable tasks to meet company financial deadline.
• Support quarterly sales & use tax filing by providing copies of invoices for payables of sales & use tax.
• Other duties as required
• Overtime is generally required

Skills

Accounts payable

Attention to detail

Excel proficiency

GAAP knowledge

ERP software

Education

High School Diploma

Bachelor's degree in Accounting

Tools

JD Edwards

Excel

Job description

Sumitomo Electric Interconnect Products, Inc. is seeking an experienced Accounts Payable professional in San Marcos, CA to handle complex bookkeeping, coding, and reporting using JD Edwards. The role supports the Accounting Supervisor and requires attention to detail, strong English communication, and GAAP knowledge.

On-site with no relocation, overtime may be required. The ideal candidate has a minimum of 5 years in accounting, high school diploma, and prefer a BS in Accounting.