Accounts Payable Specialist (In-Office) - Houston

RISE Association Management Group; Houston (TX); On-site; USD 30,000 - 33,000; Full time

Job summary

RISE Association Management Group in Houston, TX is seeking an Accounts Payable Clerk to support daily AP operations, processing invoices, managing vendors, and ensuring compliance with internal controls.

The role includes monthly bank reconciliations, assisting with the month-end close, and onboarding new associations to Rise AP workflows, with an in-office Monday–Friday schedule.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 1-2 years of experience in accounts payable
• Strong knowledge of accounting principles, AP processes, and internal controls.
• Experience with vendor management, including validation of insurance and credentials.
• Proficiency in accounting software and Microsoft Office Suite (Word, Excel, Outlook).
• Experience with general ledger accounting, including bank reconciliations and month-end close processes.

Responsibilities

• Review and process all incoming invoices, ensuring correct coding and timely submission.
• Approve and validate check requests and manage the payment process.
• Ensure compliance with internal controls and accounting procedures related to AP functions.
• Oversee the maintenance of vendor files and records, ensuring accuracy and completeness.
• Enter new vendors into the system, ensuring all necessary documentation (W-9 forms, insurance certificates, etc.) is obtained and validated.
• Manage vendor relationships, ensuring timely responses to vendor inquiries.
• Verify vendor credentials, insurance, and other required documentation before processing payments.
• Lead the AP-related aspects of transitioning new associations to Rise.
• Coordinate the transfer of utility accounts, recurring expenses, and other financial obligations to Rise for new associations.
• Ensure smooth onboarding of new associations into AP workflows and processes.
• Perform monthly bank reconciliations and ensure accuracy and timeliness.
• Assist with the month-end close process, including preparing journal entries and reconciling accounts as needed.
• Collaborate with the accounting team to ensure the accuracy of the general ledger and financial statements.
• Identify and implement process improvements within the AP department to increase efficiency and accuracy.
• Ensure proper documentation and workflows are followed by the AP team.

Skills

Organizational skills

Leadership

Attention to detail

Communication skills

Problem-solving

Independent work

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

Accounting software

Excel

Word

Outlook

Job description

RISE Association Management Group is the best-in-class provider of property services for Texas homeowners’ associations. Our core purpose is to be of service to great communities and the people who lead them. We accomplish this through our passionate, kind, and solution-oriented team members who partner with our community leaders to build their vision, together. We specialize in working with communities with unique lifestyle offerings, facility, and infrastructure needs (to include a wide variety of amenities), and service offerings. We’re an EOS™ (Entrepreneurial Operating System) company and our organization is structured to support exceptional outcomes for our community association clients. We’re thought leaders, innovators, and problem solvers. Whatever the issue: we have an expert under this roof who can solve it. We’re a team of financial services professionals, facilities maintenance experts, risk managers, and business managers and we’re looking for the next generation of problem solvers to join us and be a part of our rapid growth. We implement intelligent solutions, exceptional service, and the RISE way so that we can create a vibrant future and quality of life today. We connect community association, financial, and facility expertise with communities who need it.

We are problem solvers and business managers who just happen to be in the business of community association management. Together, we’re capable of so much more. Together, we RISE.

Our Core Values:

• Honoring Commitments
• Precision
• Stewardship
• Being a Great Partner
• Inspire Others with Your Attitude
• Finding A Way, despite any obstacles
• Taking Ownership

Job Title: Accounts Payable Clerk

Compensation: $22 - $24/ hour

Position Type: Full-Time, Monday - Friday (In-Office)

Location: Houston TX, 77098

Job Summary: The Accounts Payable (AP) Clerk will assist in the daily operations of the AP department, ensuring accurate and timely processing of invoices, vendor management, and adherence to accounting procedures. Additionally, the role will include responsibilities for general ledger accounting tasks such as bank reconciliations and month-end close processes.

Key Responsibilities:

Accounts Payable Management:

• Review and process all incoming invoices, ensuring correct coding and timely submission.
• Approve and validate check requests and manage the payment process.
• Ensure compliance with internal controls and accounting procedures related to AP functions.
• Oversee the maintenance of vendor files and records, ensuring accuracy and completeness.
• Enter new vendors into the system, ensuring all necessary documentation (W-9 forms, insurance certificates, etc.) is obtained and validated.
• Manage vendor relationships, ensuring timely responses to vendor inquiries.
• Verify vendor credentials, insurance, and other required documentation before processing payments.

New Association Transitions:

• Lead the AP-related aspects of transitioning new associations to Rise.
• Coordinate the transfer of utility accounts, recurring expenses, and other financial obligations to Rise for new associations.
• Ensure smooth onboarding of new associations into AP workflows and processes.

General Ledger & Accounting Duties:

• Perform monthly bank reconciliations and ensure accuracy and timeliness.
• Assist with the month-end close process, including preparing journal entries and reconciling accounts as needed.
• Collaborate with the accounting team to ensure the accuracy of the general ledger and financial statements.

Process Improvement:

• Identify and implement process improvements within the AP department to increase efficiency and accuracy.
• Ensure proper documentation and workflows are followed by the AP team.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1-2 years of experience in accounts payable
• Strong knowledge of accounting principles, AP processes, and internal controls.
• Experience with vendor management, including the validation of insurance and credentials.
• Proficiency in accounting software and Microsoft Office Suite (Word, Excel, Outlook).
• Experience with general ledger accounting, including bank reconciliations and month-end close processes.

Skills:

• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Strong leadership and team management skills.
• Detail-oriented and able to ensure accuracy in all aspects of AP processes.
• Effective communication skills, both written and verbal.
• Problem-solving and critical-thinking abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Why Join Rise AMG?

At Rise AMG, we believe in fostering growth and creating a supportive environment where employees can thrive. As a Rise employee, you will have the opportunity to lead, solve problems creatively, and make a tangible difference in a vibrant community.

Ready to take the next step in your career? Apply now to join the Rise AMG team and be part of a company dedicated to excellence in property management.

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