Accounts Payable Specialist III

Transdev; Lombard (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Specialist III to enhance their financial operations. This pivotal role involves ensuring accurate invoice processing, managing vendor relationships, and supporting procurement activities. The ideal candidate will possess strong analytical skills and experience with leading ERP systems, contributing to a dynamic team in a high-paced environment. Join a forward-thinking company that values innovation and teamwork, where your expertise will help drive efficiency and excellence in financial management. If you are detail-oriented and thrive under pressure, this opportunity is perfect for you.

Benefits

401(k) retirement plan

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary long-term disability

Vacation: minimum of two weeks

Sick days: 5 days

Holidays: 12 days

Qualifications

• 5+ years of experience in Procurement and Vendor Reconciliation.
• Proficiency in AP automation and ERP systems.
• Strong knowledge of accounts payable processes.

Responsibilities

• Verify vendor accounts by reconciling monthly statements.
• Ensure timely response to vendor inquiries.
• Collaborate with procurement for quality control of vendor data.

Skills

Procurement Coordination

Vendor Reconciliation

Analytical Skills

Accounts Payable Processes

Communication Skills

Organizational Skills

Problem-Solving Skills

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Finance

Bachelor’s degree in Business Administration

Tools

JD Edwards (JDE)

Basware

Concur

Microsoft Office Suite

Excel

Job description

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at www.TransdevNA.com or watch an overview video athttps://youtu.be/ilO5cv0G4mQ

About the Role: The Accounts Payable (AP) Specialist III will play a crucial role in the accounts payable process, ensuring the accurate and timely processing of invoices, maintaining strong vendor relationships, and supporting the AP team. This role, which has an emphasis on vendor and procurement coordination focus, also requires a detail-oriented, organized individual with strong analytical skills and experience with JD Edwards (JDE) and Basware. Procurement and Vendor Reconciliation experience required.

Hourly Pay Range $26.00-$32.00 per hour

We offer

• Vacation: minimum of two (2) weeks

• Sick days: 5 days

• Holidays: 12 days; 8 standard and 4 floating

• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability

(Benefits may vary depending on location policy.)

Key Responsibilities:

• Vendor Reconciliation: Verify vendor accounts by reconciling monthly statements as needed. Manage weekly support of utility and telecom invoices using vendor portals.

• Vendor Relationship Management: Ensure timely response to vendor inquiries to maintain strong customer service. Collaborate with the Vendor Management team to ensure seamless integration of procurement and accounts payable processes.

• Procurement Coordination: Collaborate with the procurement team to ensure quality control of vendor invoice data and format in automated processes for accurate vendor and payment processing. Support procurement activities including vendor selection and negotiation to align with AP policies and procedures.

• Invoice Processing: Perform day-to-day processing of financial AP transactions utilizing 3 way match and ensuring proper approvals.

• Payment Processing: Facilitate multiple payment methods in the AP weekly payment cycle (Check, EFT, Wire, Paymode, ePay). Process special handle payments and manage month-end close processes.

• Travel & Expense Management: Knowledge of Concur, T&E, P-Card monthly reporting and spend analysis, delinquency.Reconciliation and audit expense reports , P-Card , from multiple business units. Set up all new users with card provider and software solution.

• Reporting and Analysis:Responsible for profit recovery, preparing month-end accruals for the Accounting team.

Qualifications:

• Education: Bachelor’s degree in accounting, Finance, Business Administration, or a significant related field, or equivalent work experience.

• Experience: Minimum of 5 years of Procurement and Vendor Reconciliation, relevant AP or related experience working with vendors in a high-paced, high-volume processing environment. Experience with JD Edwards (JDE) and Basware is preferred.

• Technical Skills: Proficiency in Procurement and Vendor Reconciliation, AP automation and ERP systems (e.g., JDE). Microsoft Office Suite, Strong Excel skills are required.

• Strong knowledge and expertise of Procurement and Vendor Reconciliation

• Strong knowledge of accounts payable processes and procedures.

• Strong analytical and problem-solving skills.

• Excellent communication and interpersonal skills.

• Ability to work under pressure and meet tight deadlines.

• Strong organizational skills

• High level of accuracy and attention to detail.

• Experience with PO automation tools like RTA, Hexagon iProcure preferred.

• Experience with AP automation tools like Basware and Bottomline Technologies applications is preferred.

• Other duties as assigned

• The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Drug-free workplace

If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.

California applicants: Please Click Here for CA Employee Privacy Policy.

Job Category: Administrative / Clerical / Payroll / HR / Accounting

Job Type: Full Time

Req ID: 5155

Pay Group: NF2

Cost Center: 839

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.

Drug-free workplace

If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.

California applicants: Please Click Here for CA Employee Privacy Policy.

About Transdev

Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.

Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev – the mobility company – empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at http://www.TransdevNA.com or watch an overview video.