Accounts Payable Specialist II - Construction/Environmental Industry

Sealaska; Benicia (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Sealaska, based in Benicia, CA, seeks an Accounts Payable Specialist II to manage the full AP cycle in a hybrid/remote setting. You will collaborate with procurement and accounting to ensure timely payments and accurate GL coding.

The ideal candidate has 5+ years in AP, strong Excel skills, and a track record of process improvements and internal controls, supporting month-end close and audits.

Qualifications

• AA degree in Accounting, Finance, or related field preferred.
• Minimum 5+ years of accounts payable experience, preferably in construction/environmental industry.
• Proficiency in QuickBooks, Sage, and SAP with strong Excel skills.

Responsibilities

• Oversee the entire accounts payable process, including invoice processing, approvals, and disbursement.
• Mentor and guide accounts payable staff to ensure accuracy and policy compliance.
• Maintain positive vendor relationships and resolve discrepancies promptly.
• Prepare AP reports, aging, accruals, and month-end reconciliations.
• Assist with internal controls and audit support.

Skills

Analytical skills

Communication

Organizational skills

Leadership

Ethics

Education

AA degree in Accounting

Tools

QuickBooks

Sage

SAP

Excel

Job description

Job Title: Accounts Payable Specialist II

Job Summary

The Accounts Payable Specialist II will be responsible for overseeing the entire accounts payable process, ensuring accurate and timely processing of invoices, maintaining vendor relationships. This role requires a strong understanding of accounting principles, excellent organizational skills, and the ability to work in a fast-paced environment. This role can be hybrid or remote, depending on location.

Duties/Responsibilities

• Manage the Accounts Payable Process: Oversee the entire accounts payable function including invoice processing, payment approvals, and disbursement.
• Team Leadership: mentor, and provide guidance to accounts payable specialists, ensuring high performance and adherence to company policies.
• Vendor Relations: Maintain positive relationships with vendors, addressing and resolving any issues or discrepancies in a timely manner.
• Invoice Coding: Ensure proper coding of invoices to the general ledger accounts, maintaining accuracy in financial reporting.
• Batch Approval: Review and approve accounts payable batches, leveraging knowledge of the general ledger to ensure proper allocation and compliance.
• Handle AP Overhead Invoices: Manage all AP overhead invoices from approval to entry to payment, ensuring accuracy and timeliness.
• Credit Card Transactions: Manage credit card imports, entry from employees, and batch processing.
• Record Maintenance: Maintain filing of all AP records.
• Process Improvement: Identify opportunities for process enhancements and implement best practices to improve efficiency and accuracy.
• Financial Reporting: Prepare and review accounts payable reports, including aging reports, accruals, and reconciliations.
• Compliance: Ensure compliance with company policies, procedures, and relevant regulations, including tax compliance and internal controls.
• Month-End Close: Assist with month-end closing activities, including account reconciliations and journal entries related to accounts payable.
• Audit Support: Prepare documentation and provide support during audits, both internal and external as requested.
• Cross-Functional Collaboration: Work closely with other departments, including procurement and accounting, to ensure seamless operations.
• Other duties as assigned.

Required Skills/Abilities

• Analytical Skills: Excellent problem-solving and analytical skills with attention to detail.
• Communication: Strong verbal and written communication skills, with the ability to interact effectively with vendors and internal stakeholders.
• Organizational Skills: Highly organized with the ability to manage multiple priorities and meet deadlines.
• Leadership: Demonstrated leadership abilities with a focus on team development and performance management.
• Ethics: High level of integrity and ethical standards in handling financial information.

Education and Experience

• AA degree in Accounting, Finance, or a related field preferred.
• A minimum of 5+ years of experience in an accounts payable role, preferably within the construction/environmental industry.
• Proficiency in accounting software (e.g., QuickBooks, Sage, SAP) and Microsoft Office Suite, particularly Excel.
• Knowledge: Strong understanding of accounting principles, general ledger, accounts payable processes, and relevant regulations.

Working Conditions

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Some lifting of files, opening cabinets.
• Bending or standing as necessary.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Work Environment

Position is sedentary with prolonged periods of standing, bending, sitting, kneeling

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.

Benefits

Review the Benefits associated with this position: https://www.sealaska.com/benefits/

Who is Sealaska?

Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. Gregg Drilling, LLC is a subsidiary of Sealaska.

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As a subsidiary of a Native-owned company, Gregg Drilling, LLC is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.

Equal Opportunity Employment

Gregg Drilling, LLC is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*

*“Indian Tribe” means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.