Accounts Payable Specialist I

State of Maine; Augusta (ME); Hybrid; USD 25,000 - 35,000; Full time

Benefits offered by this job

Health Insurance

Paid holidays

Vacation leave

Retirement plan

Gym membership reimbursement

Deferred compensation

Job summary

The Department of Administrative and Financial Services (DAFS) is recruiting an Accounting Assistant Technician in Augusta for a full-time role with partial telework pending management approval. The position offers pay between $17.80 and $25.62 per hour and requires solid accounting fundamentals.

You will review invoices, reconcile documents, and leverage Excel to organize data for efficient invoice preparation, while complying with GAAP and GASB standards.

Qualifications

• Strong accounting principles understanding and record-keeping.
• Knowledge of GAAP/GASB and accounting data analysis.
• Proficiency in Excel for data organization and pivoting.

Responsibilities

• Review invoices for accuracy and reconcile documents for payment.
• Use Excel to organize data and pivot for invoice preparation.
• Adhere to policies, procedures, and applicable laws.
• Ensure accurate payment processing through accounting systems.
• Collaborate with team to improve processes and meet goals.

Skills

Critical thinking

Accounting controls

GAAP/GASB knowledge

Excel proficiency

Job description

Department of Administrative and Financial Services (DAFS) Accounting Assistant Technician Opening Date: September 1, 2026 Closing Date: September 15, 2026 Job Class Code: 0310 Grade: 14 (Admin) Salary: $17.80 - $25.62 per hour Position Number: 02022-7536 Location: Augusta

This is a full-time position located in Augusta and allows for partial telework with management approval. Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities

The DHHS Financial Service Center is seeking an Accounting Assistant Technician to join the Accounts Payable Team. This position's primary responsibilities include:

• Provide a quality review of invoices and reconcile documents to ensure they are paid accurately.
• Leverage Excel to organize and pivot data for streamlined invoice preparation.
• Adhere to applicable procedures, policies, federal requirements and state statutes.
• Ensure accurate payment processing through the accounting systems by conducting quality assurance and approving invoices.
• Collaborate with team members to improve processes, resolve issues and achieve department goals.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout major programs that provide critical services to Maine's most needy population, and you will have the satisfaction of knowing you have helped DHHS executive managers and program managers deliver vital services to the people of Maine.

Minimum Qualifications

Education, training, and/or experience in accounting or another closely related field demonstrating competency in reviewing and maintaining records and applying basic accounting principles. The backgrounds of well-qualified candidates will demonstrate the following competencies:

• Possess good critical thinking skills, be flexible and adaptable to a fast-paced environment
• Basic understanding of Accounting Practices and Controls
• Prior experience and/ or education which demonstrates knowledge of GAAP/ GASB, analyzing accounting data, and accounting reconciliations
• Preference will be given to candidates with proficient Excel experience

Agency Information

The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure control for the entire Department of Health and Human Services (DHHS). The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (formerly Medicaid). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

Benefits of Working for the State of Maine

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costsfor you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan - The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including non-birthing and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Equal Opportunity Employer

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Contact

For questions, please contact Shari Corriveau at [e-mail]

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.