Accounts Payable Specialist - Finance

loganhealth; Kalispell (MT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Life insurance

401(k) match

Fitness center discount

Tuition reimbursement

Job summary

Logan Health in Kalispell, MT is seeking an Accounts Payable Specialist to join our Finance Team. You will process invoices, manage the AP mailbox, verify general ledger coding, and support accruals and month-end activities while delivering excellent service to internal stakeholders.

The ideal candidate has an associates degree in accounting or equivalent, at least two years of AP experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Associates degree with emphasis in accounting preferred; other combinations may be considered.
• Proficiency in 10-key data entry and basic accounting principles.
• Minimum of two years' accounting or accounts payable experience.
• Strong organizational skills, detail-oriented, and able to work independently or in a team.
• Excellent verbal and written communication with confidentiality.

Responsibilities

• Process a high volume of invoices accurately and efficiently.
• Print invoices from AP mailbox and distribute for payment approvals.
• Manage/own the AP email box and respond to inquiries.
• Verify GL coding, approvals, and backups on invoices.
• Reconcile vendor statements and resolve discrepancies promptly.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Assist with month-end close, accruals, and 1099 reporting.
• Collaborate with internal departments to resolve payment issues.

Skills

10-key data entry

Accounting principles

Attention to detail

Communication skills

Team collaboration

Education

Associates degree in accounting

Tools

Microsoft Office Suite

Job description

Support Our Finance Team as an Accounts Payable Specialist!

Our Mission : Quality, compassionate care for all.

Our Vision : Reimagine health care through connection, service and innovation.

Our Core Values : Be Kind | Trust and Be Trusted | Work Together | Strive for Excellence.

Logan Health is searching for an Accounts Payable Specialist to be part of our Finance Team in Kalispell, MT!

Are you detail-oriented, driven professional with accounting skills?

In this role, you will play a critical part in our financial operations, collaborating with various departments and contributing to the overall success of our organization.

What you'll be doing:

You’ll support financial operations by efficiently processing incoming invoices and managing the Accounts Payable mailbox. You will be responsible for addressing inquiries, resolving customer payment issues, and collaborating with internal stakeholders to ensure smooth operations. Your commitment to providing excellent customer service will be essential. Additionally, you will have the opportunity to contribute to special projects and assist with accruals, further enhancing your experience in this dynamic environment.

Who you are:

We are looking for an organized, independent, and proactive individual who excels in a fast-paced environment. The ideal candidate will have a strong foundation in accounting principles and possess excellent communication skills to engage with diverse stakeholders. You should be adaptable, self-motivated, and ready to tackle challenges with a positive attitude.

What we offer you:

• Affordable health benefits
• Paid time off and Illness bank hours
• Employer paid life insurance
• 401(k) with generous employer match
• Logan Health Fitness Center membership discount
• Tuition reimbursement program

and more!

Join us and become part of a team dedicated to making a difference in the lives of those we serve!

Qualifications:

• Associates degree with an emphasis in accounting preferred. Other combinations of education and experience may be considered.
• Proficiency in 10-key data entry
• Minimum of two (2) years' accounting or accounts payable work experience required.
• Excellent organizational skills, detail-oriented, a self-starter, possess critical thinking skills and be able to set priorities and function as part of a team as well as independently.
• Commitment to working in a team environment and maintaining confidentiality as needed.
• Excellent verbal and written communication skills including the ability to communicate effectively with various audiences.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Possess and maintain computer skills to include working knowledge of Microsoft Office Suite and ability to learn other software as needed.

Job Specific Duties:

• Process a high volume of invoices accurately and efficiently
• Print out invoices from AP Mailbox and distribute for appropriate payment approvals.
• Manage/own the AP email box.
• Verify appropriate general ledger coding, approvals and backup are present on invoices.
• Assist with resolving unclaimed property & patient reimbursements
• Ensures W-9's are requested and retrieved for all new vendors before payment issued
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and perform weekly check runs, ACH payments, and wire transfers
• Maintain organized records of invoices, payments, and transactions
• Assist with month-end and year-end closing activities related to accounts payable, including accruals, prepaids and 1099 reporting.
• Collaborate with internal departments to resolve payment-related issues. Responding to payment inquiries timely
• Continuously follows up on any uncashed checks such that uncashed checks exceeding 90 days are minimal. Assists with unclaimed property reporting.
• Manage organization credit card reconciliation
• Continuously reviews the AP aging report. Manages outstanding invoices such that payments are made timely.
• Performs account reconciliation and/or analysis as required.
• Sort and deliver mail.
• Order supplies for the Finance/Accounting team.

The above essential functions are representative of major duties of positions in this job classification. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned similar to the above consistent with knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Maintains regular and consistent attendance as scheduled by department leadership.

Shift:

Day Shift - 8 Hours (United States of America)

Schedule:

Full-time, 40 hours per week, 8-hour day shifts, Monday - Friday

Logan Health operates 24 hours per day, seven days per week. Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed.

Notice of Pre-Employment Screening Requirements

If you receive a job offer, ple