Accounts Payable Specialist (CORP) - 1st Shift

Turbocam Inc.; Barrington (NH); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Dental and life insurance

Paid time off

Parental leave

401(k) with company match

Tuition reimbursement

Job summary

TURBOCAM is seeking an Accounts Payable Specialist to accurately process supplier invoices and payments, reconcile statements, and maintain supplier accounts. You will independently resolve discrepancies, follow internal controls, and look for process improvements across AP activities.

Responsibilities include matching invoices to POs, handling payment methods, and assisting with month-end close, while communicating professionally with suppliers and internal teams.

Qualifications

• Experience with ERP and electronic document management systems preferred.
• Strong understanding of purchase orders, invoice processing, payment terms, supplier statements, and AP processes.
• Ability to research discrepancies and resolve routine accounting problems independently.
• Proficiency with Microsoft Excel, Outlook, and other business applications.

Responsibilities

• Process supplier invoices through ERP, ensuring accuracy of numbers, dates, POs, terms, amounts.
• Monitor AP emails and respond to supplier inquiries on invoices, payments, and discrepancies.
• Match invoices to POs and receipts; investigate discrepancies and missing receipts.
• Reconcile supplier statements and research discrepancies, unapplied payments, and past-due items.
• Prepare weekly supplier payment reports for Accounting Manager review.
• Assist with month-end AP activities and maintain organized electronic records.

Skills

Attention to detail

Communication skills

Prioritization

Analytical thinking

Education

Associate degree preferred in Accounting/Finance

High school diploma or equivalent

Tools

Epicor/Kinetic

DocStar

Microsoft Excel

Outlook

Job description

Join a team of professionals where you will be responsible for the accurate and timely processing of supplier invoices and payments and for maintaining accurate supplier accounts. This position independently researches and resolves invoice and payment discrepancies, reconciles supplier statements, follows up on missing invoices and documentation, and communicates with suppliers and internal departments.

The Accounts Payable Specialist is expected to take ownership of assigned responsibilities, proactively identify and resolve issues, maintain accurate documentation, and ensure transactions are processed in accordance with company policies and established internal controls. The right individual will look for opportunities to improve Accounts Payable processes, controls, accuracy, and efficiency.

Come Build with Us:

• Monitor Accounts Payable email accounts and respond to supplier inquiries regarding invoices, payments, remittances, past-due balances, and account discrepancies.
• Review, validate, and process supplier invoices through the company's document management and ERP systems, ensuring invoice numbers, dates, purchase orders, payment terms, amounts, and other information are accurate.
• Review invoice information transferred through automated invoice-processing/indexing systems and correct errors before transactions are finalized.
• Match invoices to purchase orders and receipts and investigate discrepancies, including missing receipts, pricing differences, quantity differences, duplicate invoices, and incorrect payment terms.
• Identify invoices requiring special handling or follow-up and work with Purchasing, Receiving, Accounting, and other departments to resolve outstanding issues.
• Reconcile supplier statements of account on a regular basis and independently research discrepancies, missing invoices, unapplied payments, credits, and past-due items.
• Proactively request missing invoices and credit memos from suppliers and follow through until outstanding items are resolved.
• Prepare weekly supplier payment reports for review and approval by the Accounting Manager.
• Process approved supplier payments, including checks, ACH payments, and wire transfers, in accordance with established controls and authorization requirements.
• Send payment remittance information to suppliers promptly following payment processing.
• Maintain accurate supplier records, including payment information and supporting documentation, while following established controls for supplier banking changes and fraud prevention.
• Review supplier payment terms and invoice due dates to help ensure payments are made timely while supporting effective cash management.
• Assist with month-end Accounts Payable activities, including researching open transactions, unmatched receipts, outstanding invoices, and other AP-related reconciling items.
• Maintain complete and organized electronic documentation within the company's document management system.
• Review work for accuracy and completeness before processing or submitting invoices for posting by Accounting Manager.
• Perform daily or periodic accounting responsibilities such as deposits, payment documentation, reconciliations, and other assigned Finance Department activities.
• Assist the Accounting Manager and accounting staff with special projects, audits, research, and other accounting responsibilities as needed.
• Perform other duties as necessary.

Bring Your Expertise:

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business, or related field preferred.
• 2-4 years of Accounts Payable or related accounting experience preferred.
• Experience working with ERP and electronic document management systems preferred.
• Strong understanding of purchase orders, invoice processing, payment terms, supplier statements, and AP payment processes.
• Proficiency with Microsoft Excel, Outlook, and other standard business applications.
• Strong attention to detail and organizational skills.
• Ability to research discrepancies and solve routine accounting problems independently.
• Ability to prioritize multiple responsibilities and meet established deadlines.
• Strong written and verbal communication skills to communicate promptly and professionally with suppliers and internal departments.
• Ability to handle confidential financial and supplier information appropriately.
• Experience with Epicor/Kinetic, DocStar, automated invoice-processing/indexing systems, ACH and wire payments, supplier statement reconciliation, and high-volume Accounts Payable environments is preferred.

Our Culture In Action:

Here at TURBOCAM, we have a Commitment to Excellence in everything that we do - whether that's the delivery of flow path components and innovative manufacturing solutions, our relationships with customers around the globe, or the investment in those that make TURBOCAM such an exceptional place to work.

• Enjoy comprehensive benefits with company-paid dental and life insurance (with optional add-ons for yourself and dependents), short- and long-term disability, subsidized medical (or medical opt-out bonus if covered elsewhere), and voluntary vision coverage.
• Take time for yourself with Paid Time Off accruing from day one, holidays, paid parental leave, and annual volunteer time.
• Eligibility for quarterly bonuses of up to 12.5% of gross earnings when targets are met.
• Grow your future with a 401(k), opportunities for profit-sharing, and skills advancement through our Educational Center, training programs, and tuition reimbursement.
• Stay active and healthy with on-site fitness centers, basketball/squash courts, walking trails, wellness classes, and chiropractic care.
• Experience a thriving culture with events, social gatherings, and quarterly catered luncheons.

Advancing Our Mission

The creation of our Mission has led us to honoring God and supporting Christian service to people, creating wealth for our employees, and committing to integrity in our business and personal relationships. We take ownership of our Mission by supporting charitable organizations, whether that’s through donations, fundraising events, or other initiatives. We’re more than just a company; we’re a community!

Learn more about TURBOCAM and our Mission at www.turbocam.com.

All offers of employment are contingent on the satisfactory results of a pre-employment drug screening and background check, both arranged and paid for by TURBOCAM.

EOE/Veterans/Disabled