Accounts Payable Specialist/Administrative Assist to CSBO

ECHO Joint Agreement; South Holland (IL); On-site; USD 50,000 - 60,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Specialist to ensure the accurate processing of invoices and payments. This role involves managing vendor relationships, improving processes, and providing administrative support to senior management. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle confidential information. Join a dynamic team where your contributions will enhance financial operations and support strategic initiatives in a fast-paced environment. If you thrive in a collaborative atmosphere and are ready to make an impact, this position is perfect for you.

Benefits

Insurance

Sick Days

Personal Days

Vacation Days

Qualifications

• Bachelor's degree or 4 years experience in accounts payable required.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Process vendor invoices and ensure accuracy in documentation.
• Prepare and process payments, maintaining accurate records.
• Manage vendor accounts and resolve payment-related discrepancies.

Skills

Interpersonal Skills

Verbal/Written Communication

Organizational Skills

Attention to Detail

Time Management

Education

Bachelor's Degree

4+ years experience in Accounts Payable

Tools

Microsoft Word

Microsoft Excel

I-Visions

Job description

Accounts Payable Specialist/Administrative Assist to CSBO

Position Type:
Secretarial/Clerical/Accounts Payable

Date Posted:
1/6/2025

Location:
ECHO Educational Enrichment Center

Date Available:
ASAP

Closing Date:
Until Filled

Job Description

Title: Accounts Payable Specialist/Admin. Assist to CSBO
Reports to: Director of Finance and Operations/CSBO

Overview: The Accounts Payable Specialist/Admin. Assist to CSBO will play a crucial role in ensuring the accurate and timely processing of accounts payable transactions. Reporting to the Finance Manager, the specialist will be responsible for managing vendor invoices, reconciling accounts, and supporting financial reporting activities, providing comprehensive administrative support to the CSBO, with a focus on assisting the CSBO in managing daily activities and special projects. This role will require strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Qualifications:

• Bachelor's degree or minimum of four years' experience with accounts payable in an educational setting or related financial role.
• Demonstrate excellent interpersonal and verbal/written communication skills.
• Demonstrate good organizational skills and attention to detail.
• Knowledgeable of general office manners, routines, and procedures.
• Knowledge of existing technologies that support the efficient and effective operations of an organization.
• Knowledgeable of Word, Excel, and other applicable software programs (I-Visions preferred).
• Ability to prioritize tasks and manage deadlines in a fast-paced environment.

Responsibilities:

• Invoice Processing: Receive and review vendor invoices, ensuring accuracy and completeness of documentation. Code and enter invoices into the accounting system, verifying appropriate approvals and account coding. Coordinate with internal departments to resolve any discrepancies or issues related to invoices.
• Payment Processing: Prepare and process payments to vendors, including checks, electronic transfers, and procurement card payments. Reconcile payment transactions with vendor statements and maintain accurate records of payments made. Ensure adherence to payment terms and negotiate favorable payment terms with vendors when necessary.
• Vendor Management: Maintain vendor accounts, including updating contact information, terms of payment, and payment details. Respond to vendor inquiries regarding payment status and resolve any payment-related discrepancies promptly. Establish and maintain positive relationships with vendors to facilitate smooth transactions and resolve issues effectively.
• Process Improvement: Identify opportunities to streamline accounts payable processes and improve efficiency through automation or other initiatives. Participate in system enhancements or upgrades related to accounts payable functionality, providing input and testing as needed.
• Calendar Management: Manage the CSBO's calendar, scheduling meetings, appointments, and conference calls.
• Correspondence and Communication: Draft and edit correspondence, memos, and presentations for the Director of Finance, ensuring accuracy and professionalism.
• Document Management: Maintain electronic and physical filing systems for finance department documents, ensuring easy retrieval and confidentiality. Assist in the preparation and distribution of financial reports, presentations, and other materials as requested.
• Special Projects Support: Assist the Director of Finance in coordinating special projects and initiatives, including research, data analysis, and presentation preparation.

Performs other duties as assigned.

FLSA Status: Non-exempt
Position is eligible for Insurance, sick, personal, and vacation days. Salary range of $50,000 to $60,000.