Accounts Payable Specialist

Drexel Building Supply, Inc.; Wisconsin; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

ESOP Shares

Profit Sharing

401k

Healthcare (Medical, Dental, Vision)

Job summary

Drexel Building Supply, Inc. in Campbellsport, WI is seeking an Accounts Payable Specialist to act as the transactional engine and vendor relations anchor of our accounting team.

You will handle high-volume vendor invoices, perform three-way matching, and manage weekly payment runs to ensure accuracy and on-time cash flow. You will reconcile vendor statements, maintain accurate records, and collaborate with buyers and store operations to resolve discrepancies.

Qualifications

• 2+ years of dedicated Accounts Payable or high-volume transactional accounting experience.
• Solid understanding of standard Accounts Payable workflows, three-way matching, chart of accounts coding, and ERP/accounting systems.
• Exceptional organizational skills, high attention to detail, strong problem-solving ability, and clear, professional communication skills.

Responsibilities

• Invoice Entry & 3-Way Matching: Review, verify, and code incoming vendor invoices against purchase orders and receiving slips with rigorous accuracy.
• Disbursement Management: Prepare and process weekly check runs and electronic payments in compliance with internal controls.
• Manage our company credit card program and expense coding.
• Statement Reconciliation: Reconcile monthly vendor statements against open AP balances, addressing missing invoices or credit memos.
• Discrepancy Resolution: Collaborate with purchasing agents, category managers, and store operations to resolve pricing and quantity variances.
• Compliance & Records: Maintain vendor files, collect current W-9 forms, track certificates of insurance, and assist with year-end 1099 filings.

Skills

Accounts Payable

High-volume processing

Attention to detail

Communication skills

Tools

ERP systems

Vendor management software

Job description

Description

The Drexel Way:

We don’t just sell lumber; we Supply. Happiness. Drexel is Team Member-owned and community-driven. With six retail hubs and three manufacturing plants across Wisconsin, we’ve been a Top Workplace every year since 2011. Why? Because we hire for heart and train for skill. When you join Team Blue, you aren't just a team member - you’re an owner.

The Mission:

As an Accounts Payable Specialist, your primary objective is to serve as the transactional engine and vendor relations anchor of our Campbellsport Accounting team. You are responsible for processing high-volume vendor invoices, performing thorough three-way matching, managing weekly payment runs, and reconciling vendor statements with precision. As a key operational specialist reporting to the Controller at our Campbellsport, WI office, you ensure that our commitment to suppliers and partners is executed flawlessly, capturing early-payment discounts and protecting company assets.

Defining the Role:

• Invoice Entry & 3-Way Matching: Review, verify, and code incoming vendor invoices against purchase orders and receiving slips with rigorous accuracy.
• Disbursement Management: Prepare and process weekly check runs and electronic payments in compliance with company internal controls.
• Manage our company credit card program and expense coding.
• Statement Reconciliation: Reconcile monthly vendor statements against open AP balances, promptly addressing missing invoices or credit memos.
• Discrepancy Resolution: Collaborate with purchasing agents, category managers, and store operations to quickly resolve pricing and quantity variances.
• Compliance & Records: Maintain accurate vendor files, collect current W-9 forms, track certificates of insurance, and assist with year-end 1099 filings.

The Essentials:

• Relevant Experience: 2+ years of dedicated Accounts Payable or high-volume transactional accounting experience.
• AP Technical Mastery: Solid understanding of standard Accounts Payable workflows, three-way matching principles, chart of accounts coding, and ERP/accounting systems.
• Key Traits: Exceptional organizational skills, high attention to detail, strong problem-solving ability, and clear, professional communication skills.

What Success Looks Like:

Performance is measured by your direct impact on our disbursement accuracy, discount capture, and vendor trust:

• Discount Capture Rate: Consistently achieving prompt-pay discounts across all eligible supplier invoices.
• Payment Accuracy: Zero duplicate payments and clean, verified three-way match records.
• Vendor Statement Health: Timely monthly reconciliation of all active vendor accounts with zero unaddressed aging disputes.
• Workload Driver: The primary workload metric is the accurate, timely processing and disbursement of high-volume vendor invoices and weekly check runs.

The Drexel Advantage:

The Wealth-Builder (Ownership)

• ESOP Shares: We don’t just work here; we own the place. You’ll earn a real stake in the company’s success.
• Profit Sharing: When Drexel wins, our team wins.
• 401k: A solid foundation for your long-term retirement goals.

Health & Well-Being

• Comprehensive Coverage: Medical, Dental, and Vision insurance to keep you and your family "weather-proof."
• Fitness Reimbursements: Annual funds dedicated to your physical health and family activities.
• Employee Assistance Program (EAP): Confidential support when life gets complex.

Life & Legacy

• Immediate Paid Time Off: Start with Holiday and Vacation pay from day one.
• Scholarship Program: We’re invested in the next generation—educational support for the children of our team members.
• Annual Charity Match: We’ll double your impact on the causes you care about most.

The "Drexel" Lifestyle

• Birthday PTO: A paid day off to celebrate you.
• Product Discounts: Special pricing on the high-quality materials we sell.
• Plus More: A constant stream of "fun little perks" that make the yard a great place to be.

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