Accounts Payable Specialist

Talentify; Weymouth (MA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is seeking an Accounts Payable Specialist for a 2+ month contract in Weymouth, MA. The role handles full-cycle AP, collaborates with the outgoing staff, and supports a friendly, team-oriented finance group on-site.

You will process invoices, code in Spectrum or similar ERP, reconcile statements, coordinate payments, and assist with month-end tasks. This hands-on assignment offers potential extension or conversion based on performance.

Qualifications

• Experience processing invoices and payments in accounts payable.
• Proficient with ERP systems used for accounting.
• Attention to detail and high accuracy in data entry and reconciliations.

Responsibilities

• Manage full-cycle accounts payable processing from invoices to payments.
• Enter and code invoices in the ERP with accuracy and obtain approvals.
• Reconcile vendor statements and resolve discrepancies promptly.
• Communicate with vendors to address questions and maintain relationships.
• Process payments (checks, ACH, and other electronic methods).
• Support month-end AP activities and reporting.

Skills

Accounts payable

ERP system

Data entry accuracy

Excel

Vendor relations

Organization

Team collaboration

Payroll exposure

Tools

Spectrum ERP

Job description

Job Title: Accounts Payable Specialist (Contract)

Job Description

This full-time Accounts Payable Specialist contract role supports the accounting team during a transition period at a construction-focused organization in Weymouth, MA. The position runs for approximately 2+ months at 40 hours per week, with the potential to convert to a permanent role based on performance and business needs. You will handle full-cycle accounts payable, work closely with an outgoing team member for a smooth handover, and contribute to a friendly, collaborative office environment.

Responsibilities

• Manage full-cycle accounts payable processing from invoice receipt through payment.
• Enter, code, and obtain approvals for invoices in the ERP system with high accuracy.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Communicate with vendors to address questions, resolve issues, and maintain strong relationships.
• Prepare and process payments, including check runs, ACH, and other electronic payments.
• Provide support for month-end accounts payable activities and reporting.
• Assist with general accounting tasks as needed to support the broader finance team.
• Provide occasional support or gain exposure to payroll activities when requested.
• Collaborate closely with team members to ensure a smooth transition of responsibilities during the overlap period with the outgoing employee.
• Proactively identify process issues or bottlenecks and suggest improvements where appropriate.
• Maintain organized, up-to-date documentation for all accounts payable activities.

Essential Skills

• Proven accounts payable experience with responsibility for invoice processing and payments.
• Hands-on experience working in an ERP system for accounting or finance functions.
• Strong attention to detail with a high degree of accuracy in data entry and reconciliations.
• Effective organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to learn new systems and processes quickly and take ownership after training.
• Comfort communicating with vendors and internal stakeholders to resolve issues.
• Proficiency with Microsoft Excel for basic data entry and review.
• Personable and approachable communication style, with comfort interacting across the office.
• Team-oriented mindset with a willingness to collaborate and support others.
• Comfort working full-time, 40 hours per week, on a 1–2 month contract assignment with potential for extension or conversion.

Additional Skills & Qualifications

• Experience with Spectrum ERP or similar construction-focused ERP systems.
• Background in construction, electrical contracting, or project-based accounting environments.
• Exposure to payroll processes and a willingness to assist with payroll-related tasks when needed.
• Strong Excel skills, including working with spreadsheets for tracking and reconciliation.
• Demonstrated ability to step in and help outside normal responsibilities when the team needs support.
• Preference for working in a collaborative, relationship-focused office environment rather than in isolation.

Work Environment

This role is based on-site in Weymouth, MA, in a supportive and highly collaborative office environment. You will work a standard full-time schedule of approximately 40 hours per week during the 2+ month contract period. The culture is relaxed, friendly, and team-oriented, with coworkers who value approachability, open communication, and mutual support. You will interact regularly with colleagues across the office, participate in a hands-on transition with the outgoing accounts payable team member, and use an ERP system (ideally Spectrum or a comparable platform) along with tools such as Microsoft Excel. The environment emphasizes teamwork, relationship-building, and a willingness to jump in and help wherever needed.

Job Type & Location

This is a Contract position based out of Weymouth, MA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Weymouth,MA.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.