Accounts Payable Specialist

DuraServ; West Sacramento (CA); On-site; USD 64,000 - 83,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Life insurance

Disability coverage

Office-based role with no travel

Job summary

DuraServ is seeking an AP Specialist in California with deep SOX knowledge to oversee tax processes, internal controls, and vendor relations across multiple regions.

You will lead SOP development, drive automation, mentor staff, and partner with auditors to support audits and closing. This is a senior, non-entry role in a PE-backed environment that values accuracy and ownership.

Qualifications

• 3+ years of accounts payable or related accounting experience.
• Working knowledge of SOX, 1099 tax reporting, sales tax, and AP internal controls.
• Demonstrated experience with complex reconciliations, vendor account management, and AP workflow analysis.
• Advanced proficiency with Excel for financial analysis and reporting.

Responsibilities

• Oversee tax-related processes and coordinate with auditors to ensure regulatory compliance — SOX, 1099, sales tax.
• Develop and maintain SOPs for the entire AP team to standardize operations.
• Analyze AP data to assist cash flow forecasting and working capital optimization.
• Perform complex reconciliations, monitor spending, and support closing procedures and audits.
• Lead process improvements and automation initiatives within AP; train junior staff and collaborate cross-functionally.

Skills

SOX knowledge

Vendor relationship management

Process improvement

Audits support

Advanced Excel

Education

High School diploma or equivalent

Bachelor's degree preferred

AP Certification (CAPP/APM) preferred

Tools

Microsoft Office 365

General ledger accounting

Job description

WHERE KNOWLEDGE MEETS PURPOSE.

ACCOUNTS PAYABLE ISN'T A BACK-OFFICE FUNCTION.

NOT THE WAY YOU RUN IT.

DuraServ is looking for an AP Specialist who brings SOX knowledge, process improvement instincts, and vendor relationship expertise to a function that directly impacts cash flow, compliance, and organizational efficiency.

This Is a Senior AP Role - Not an Entry-Level Position With a Specialist Title.

DuraServ's accounts payable function touches every vendor relationship, every procurement transaction, and every compliance obligation across nine regions. The AP Specialist in this role doesn't just process invoices — they oversee complex tax processes, lead process improvement and automation initiatives, develop SOPs for the entire team, manage critical vendor relationships, and assist with audits. The knowledge required to do this well is deep, and the consequences of doing it poorly are visible.

You’ll work independently with little direction — analyzing workflows, optimizing working capital, resolving long-standing vendor disputes, mentoring junior staff, and ensuring the AP function operates at the standard a PE‑backed, multi‑region organization demands. This role requires someone who knows their regulatory environment, runs clean reconciliations, and sees process improvement as a professional obligation, not an afterthought.

If your AP knowledge runs deep and your standards run higher — this is the environment that rewards both.

What You’ll Own

The Compliance & Controls

• Oversee complex tax-related processes and coordinate with internal and external auditors to ensure regulatory compliance — SOX regulations, 1099 tax reporting, sales tax, and related obligations are your working environment
• Implement and enforce strong internal controls, identify gaps, and recommend or lead the adoption of new systems and procedures that enhance accuracy and compliance across the department
• Develop and maintain SOPs for the entire AP team — your documentation creates the standard others operate to

The Financial Operations

• Analyze accounts payable data to assist management in cash flow forecasting, budgeting, and strategic planning — and implement strategies to optimize working capital and liquidity
• Perform complex reconciliations of accounts payable ledgers, identify cost-saving opportunities, monitor spending, and support closing procedures and audits
• Receive new vendor requests, verify ACH banking information, set up new vendor accounts, complete credit applications, and provide W-9 and tax-exempt certificates with accuracy and efficiency
• Reconcile monthly vendor account statements, research discrepancies, and provide timely resolution internally and to vendors

The Relationships & Improvement

• Manage critical vendor relationships — negotiating payment terms, pursuing early payment discounts, and resolving significant long-standing disputes while maintaining strong supplier trust
• Respond to vendor inquiries on AP processes, account and payment status, invoice discrepancies, credits, sales tax issues, and banking information with professionalism and accuracy
• Lead the implementation of process improvements and automation technologies within the AP department — you analyze current workflows for bottlenecks and drive the solutions, not just flag the problems
• Assist with training and mentoring junior staff, and collaborate cross-functionally with procurement, finance managers, and external auditors to streamline the procure-to-pay process

Who You Are

• Compliance-fluent — SOX regulations, 1099 reporting, sales tax obligations, and internal controls are not abstract concepts; they’re daily operating parameters you work within and enforce
• A skilled reconciler — complex AP ledger reconciliations, vendor statement reviews, and discrepancy resolution are things you do precisely and completely
• Process-improvement minded — you analyze workflows, identify inefficiencies, and lead the implementation of automation and procedure improvements without waiting for someone to assign them
• An independent operator — you manage your own priorities, resolve complex issues without escalating prematurely, and produce results with minimal direction
• A relationship manager — you handle critical vendor relationships with the professionalism that preserves trust while negotiating terms that protect the company’s cash position
• A communicator and collaborator — you work effectively with procurement, finance, auditors, and junior staff; your written and verbal communication is clear and professional
• Technically proficient — advanced Microsoft Office 365 proficiency required; general ledger accounting and financial analysis experience is a meaningful differentiator

Required

What We’re Looking For

• 3+ years of accounts payable or related accounting and finance experience
• Working knowledge of SOX regulations, 1099 tax reporting, sales tax requirements, and AP internal controls
• Demonstrated experience with complex reconciliations, vendor account management, and AP workflow analysis
• Advanced proficiency with Microsoft Office 365, particularly Excel for financial analysis and reporting

Preferred

• High School diploma or equivalent required; associate or bachelor’s degree preferred
• Certified Accounts Payable Professional (CAPP) or Accounts Payable Manager (APM) certification — a meaningful differentiator for this role
• Experience with general ledger accounting, account reconciliation, and financial analysis
• Background in SOP development, AP automation implementation, or process improvement initiatives

What’s In It For You

• Competitive compensation commensurate with experience
• Full benefits package: medical, dental, vision, and 401K with company match
• Company-provided life insurance, short-term and long-term disability
• A role with real scope — compliance, automation, vendor management, SOP ownership, and cross-functional collaboration all in one position
• Stable, office-based environment at DuraServ Corporate with no travel requirement
• A team that values accuracy, process discipline, and the kind of financial expertise that takes years to develop
• A growing national organization where strong financial operations knowledge is recognized and rewarded

A Note to the Right Candidate. If you've been in an AP role where the expectation was to process invoices and answer vendor calls — where your compliance knowledge went unused and your process improvement ideas went unheard — this is a different environment.

DuraServ’s AP Specialist is expected to bring knowledge that shapes how the function operates — not just execute what’s already in place. The SOPs, the controls, the vendor relationships, and the automation initiatives are yours to own.

Where knowledge meets purpose. That’s the standard here — and it’s the reason this role exists.

Please note: This is NOT a remote or hybrid role.

About DuraServ

DuraServ is a national leader in commercial dock and door solutions, operating across the U.S. and Canada since 2001. Our field technicians are not an afterthought — they are the standard by which DuraServ is measured in every market we serve.

COMPENSATION

This compensation information is a good faith estimate of the salary or hourly wage range that DuraServ reasonably expects to pay upon hire, and is provided in accordance with applicable state and local pay transparency laws. Similar positions located outside of a covered jurisdiction may not necessarily receive the same compensation. The anticipated compensation starting range for this role is $63,800.00 to $83,000.00 and reflects the range DuraServ expects to pay at the time of hire, based on factors including geographic market, skills, experience, qualifications, and internal equity.

Salary/Hourly: Salary

In addition to base compensation, this role is eligible for the following:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays

Equal Opportunity Employment

DuraServ and its subsidiaries are Equal Opportunity/Affirmative Action employers. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment.

For candidates applying to a job in California, please refer to the California Consumer Privacy Act (CCPA). To learn about the CCPA click here.

Accommodation

DuraServ and its subsidiaries are committed to providing reasonable accommodation to people with disabilities throughout the job application and interview process, to the point of undue hardship. If you require an accommodation during the application or interview process, please email [e-mail] .

DuraServ — Building Careers That Move Commerce Forward

About DuraServ

DuraServ is a national leader in commercial dock and door solutions, operating across the U.S. and Canada since 2001. Our Corporate Shared Team Services function is the financial backbone of nine regions — and we hire people whose expertise makes the function stronger than they found it.

DuraServ is an Equal Opportunity Employer.