Accounts Payable Specialist

ambgroup; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

At the Blank Family of Businesses is seeking an Accounts Payable Specialist to join our finance team. The role focuses on processing vendor payments, maintaining AP records, and ensuring accurate coding and approvals across multiple entities.

The position also supports monthly closings, budgeting, and ad-hoc reporting, requiring 1–2 years in high-volume AP, strong Excel skills, and a detail-oriented, confidential approach.

Qualifications

• 1-2 years of high-volume AP accounting experience.
• Proficient in Excel and the Microsoft Office Suite.
• Experience with GL systems and Windows-based accounting software.
• Strong analytical skills and attention to detail.
• Ability to work in a small team with modest supervision.
• Confidentiality and effective time management are essential.
• Excellent oral and written communication skills.

Responsibilities

• Process vendor payments for eight entities and issue checks.
• Maintain AP files, W-9s, and ACH records.
• Review invoice entry for proper coding and approvals.
• Reconcile credit card transactions and assist with monthly closings.
• Prepare reconciliations for AP and handle year-end 1099s.
• Support monthly financial reporting and budgeting efforts.
• Collaborate with internal teams to streamline processes.
• Respond to inquiries regarding unpaid/paid invoices.

Skills

Accounts Payable

Excel

Analytical skills

Time management

Attention to detail

Communication

Confidentiality

Tools

Windows-based accounting system

GL systems

Job description

At the Blank Family of Businesses, our Core Values drive our culture, guide our decisions, and make our organization a great place to work.

GIVE BACK TO OTHERS

Recognize that the well-being of business cannot be separated from the well-being of society. Join in our ongoing efforts to give back through time, talents, labor and financial commitment.

LEAD BY EXAMPLE

Demonstrate an entrepreneurial spirit that supports our culture and vision. Take full advantage of our empowerment philosophy by offering suggestions, making decisions and taking responsibility for actions. Stand up for your convictions and vocalize your opinions.

INNOVATE CONTINUOUSLY

Constantly seek new ways to improve results and move above and beyond what seems possible. Demonstrate non-stop reinvention. Do not let unnecessary bureaucracy kill innovation. Implement high quality, new processes, products, services, or solutions that meet or exceed the needs and expectations of our customers.

PUT PEOPLE FIRST

Demonstrate understanding that people are the center, the heartbeat of any successful enterprise. Build rapport and trust by demonstrating sensitivity and respect for others. Empower and listen to associates because they are our number-one source for information and ideas. Invest time and resources in developing associates' skills and assisting them in managing their careers.

LISTEN AND RESPOND

Listen to internal and external customers (fans, grantees, players, associates, vendors, partners) to understand what they need. View customer needs as golden opportunities that, when creatively addressed, will enhance our competitive edge and the environment in which we all work and professionally grow. Dedicate the needed resources, time and energy to creating lasting value for all customers.

INCLUDE EVERYONE

Our individual differences make our organization more valuable. Value diverse ideas, experiences, skills, work styles and backgrounds. Harness individual differences to create a competitive advantage and better support our partners. Encourage others to accept and capitalize on diversity.

Position Summary

This is a full-time position which reports to the AMB West Director of Finance. This position will allocate 70% of its time to Accounts Payable and 30% to accounting. This role is responsible for accounts payable, traditional accounting assignments such as bank and balance sheet reconciliations, fixed assets, property taxes, and journal entries for multiple entities. In addition, this position will assist with financial reporting including the preparation of monthly financial statements, annual budgets, audit workpapers, and tax workpapers.

Role and Responsibilities

Accounts Payable:

• Process vendor payments for 8 entities and process check payments.
• Maintain AP files, W9 files, and ACH files.
• Review the invoice entry process to ensure proper coding, remittance information, departmental approval, and due date.
• Compile and review credit card transactions in preparation for file upload.
• Research and identify corrective actions for problem invoices, including process changes, if necessary.
• Build strong cross functional partnerships to resolve processing issues with all internal departments.
• Partner in the development, implementation, and maintenance of systems, procedures, and policies to ensure adherence to company guidelines and streamline workflow.
• Prepare all reconciliations associated with AP and serve as primary contact for payable requests.
• Deposit checks and cash weekly for multiple entities.
• Track outstanding checks over 90 days, void and re-issue as needed.
• Process annual 1099's for multiple companies.
• Respond to employee and vendor inquiries regarding unpaid/paid invoices.

Accounting:

• General Ledger - Coordination, preparation, documentation of daily transactions.
• Assist with monthly closing entries; intercompany processing and balancing.
• Bank account reconciliations.
• Track and reconcile capital expenditures.
• Assist with preparation of monthly financial reports and annual budgets.
• Collaborate on other projects or duties as needed.
• Ad-hoc internal reporting and analysis.

Qualifications and Education Requirements

• 1-2 years experience in high-volume accounts payable accounting .
• Proficiency in Excel and Microsoft Office Suite.
• Windows-based accounting system knowledge and demonstrated aptitude for GL systems and interfaces.
• Strong analytical skills.
• Thrives in a small team environment with moderate supervision.
• Self-starter with a high level of attention to detail.
• High regard for confidentiality.
• Positive attitude and excellent oral and communication skills.
• Excellent time management and organizational skills.
• Flexibility to work extended hours.

Preferred Skills

• Strong accounting software experience and financial statement preparation and analysis.