Accounts Payable Specialist

Maschmeyer Concrete Company; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Disability insurance

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Maschmeyer Concrete is seeking an Accounts Payable Specialist to efficiently process vendor invoices and payments. The role emphasizes accuracy, communication, and strong analytical thinking to support the treasury function.

The candidate should have a Bachelor’s degree in Accounting (preferred) and 3+ years in payables, with proficiency in Microsoft Dynamics GP and MS Office. This is an in-person, full-time role located in West Palm Beach, FL, offering robust benefits and a culture of internal

Qualifications

• Bachelor's degree in Accounting preferred.
• 3+ years of experience in a payables position.
• Proficient with Microsoft Dynamics GP and MS Office.

Responsibilities

• Manage full cycle accounts payable including coding, posting and payments to vendors.
• Review and analyze indexing prepared by operations team after approval.
• Maintain cash forecasts and manage weekly check runs.
• Reconcile monthly vendor statements and resolve discrepancies.
• Onboard new vendors and process credit applications.
• Communicate with vendors and internal teams regarding invoices and approvals.
• Prepare state and government filings such as Form 1099.

Skills

Verbal & written communication

Organizational skills

General financial accounting

GAAP understanding

Microsoft Office / accounting software

Education

Bachelor's degree in Accounting

3+ years in accounts payable

Tools

Microsoft Dynamics GP

Job description

The Accounts Payable Specialist will assist in the timely and accurate processing of accounts payable transactions in accordance with Maschmeyer’s approval policies. Must be proficient working with a computer, must pay attention to detail and have good communication skills. We prefer the candidate to possess strong analytical abilities to connect dots and deduce logical outcomes, excellent oral and written communication, and interpersonal skills. This role requires the ability to document financial transactions and support the company's treasury. Knowledge of Microsoft Dynamics GP is preferred. Maschmeyer is looking for a dedicated and motivated individual. Our mission and core values favor promoting from within to advance and reward hard-working individuals. We offer competitive compensation and excellent benefit packages for our team members.

Duties/Responsibilities

• Manage the full cycle of the accounts payable process including coding, posting, and payments to vendors.
• Review, and analyze indexing prepared by operations team members after approval.
• Help maintain cash forecasts and manage weekly check runs accordingly.
• Review vendor invoices and route them for approval to the appropriate people
• Reconcile monthly statements and related transactions to vendor accounts.
• Research and resolve any outstanding balances on vendor accounts.
• Onboard new vendors within our accounting system and also prepare and submit credit applications upon the vendors request.
• Communicate with vendors by telephone, mail or email, resolving a variety of routine inquiries concerning account status, and communicating resolution of discrepancies to appropriate persons.
• Communicate with internal customers for invoice approvals, PO price and quantity discrepancies, goods receipts, proof of delivery BOL’s, service entry receipts, etc.
• Timely preparation of State and government filings including but not limited to Form 1099.
• Complete special projects and other duties as assigned and required.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to allow the company to conform to generally accepted accounting.
• Proficient with Microsoft Office Suite or similar software, and accounting software.

Education and Experience

Bachelors degree in Accounting preferred. 3 or more years’ experience in a payables position.

Job Type

Full-time

Benefits

• 401(k) 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting

Office

Schedule

Monday to Friday

Supplemental Pay

Bonus opportunities

Ability to commute/relocate

West Palm Beach, FL 33403: Reliably commute or planning to relocate before starting work (Required)

Work Location

In person

About Maschmeyer Concrete

Maschmeyer Concrete American-Owned and Operated since 1948, Maschmeyer Concrete has become one of the leading privately-held, family-owned ready-mix concrete and building materials suppliers. Maschmeyer takes pride in its people by building strong Customer and Team relationships through the relentless pursuit of our Mission and Core Values. If you are looking for a family environment where a superior work atmosphere is a way of life, then you have found the right team! Maschmeyer Concrete is an Equal Opportunity Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, marital status, or any other status protected by applicable federal, state, or local law. Maschmeyer Concrete participates in E‑Verify to confirm the employment eligibility of newly hired Team Members. Applicants who require a reasonable accommodation to complete the application process may contact Team Member Services at [e-mail]. Celebrating over 30 years in Florida, Maschmeyer Concrete has become one of the leading privately-held, family-owned ready-mix concrete and building materials suppliers in the state of Florida. Maschmeyer takes pride in its people by building strong Customer and Team relationships through the relentless pursuit of our Mission and Core Values. If you are looking for a family environment where a superior work atmosphere is a way of life, then you have found the right team!