Accounts Payable Specialist

USA GPC Genuine Parts Company; Town of Plainfield (NY); Hybrid; USD 42,000 - 68,000; Full time

Job summary

Genuine Parts Company (GPC) North America Global Business Services seeks an Accounts Payable Specialist to support daily accounting operations, focusing on accounts payable, reconciliations, vendor payments, and billing discrepancies. This role maintains accurate financial records and supporting documentation for audit and management reporting.

Primarily office-based with standard hours; eligible to work remotely from home on Fridays, subject to business needs and policy.

Qualifications

• Education/Experience: High School Diploma with 1–2 years related experience and/or training.
• Language Ability: read, analyze and interpret common accounting procedures; excellent phone and verbal communication.
• Reasoning Ability: solve practical problems; interpret written or schedule form instructions.
• Computer Skills: strong data entry skills and working knowledge of Microsoft Excel.

Responsibilities

• Compile, update and distribute financial reports for assigned locations; includes vendor statement reconciliation summaries.
• Organize, file and maintain accounting files.
• Verify accuracy of billing data and resolve document discrepancies (e.g., out of balance quantities, unreconciled variances).
• Obtain invoice approvals following internal processes.
• Respond to inquiries and provide customer service to suppliers and location personnel.
• Review, reconcile and research supplier statements for assigned locations; secure missing statements.
• Data entry into various systems for inventory and freight.
• Housekeeping of work area and date entry for processing invoices.
• Date entry into Excel for processing Direct Directs, Credits and NUC.
• Create sales orders and purchase orders for associate stores.
• Match jobber invoices with vendor invoices; scan and email files to Regions.
• Code, enter and scan AP invoices for all regions (Directs, TW, ME, MI, CA).
• Organize and verify Traction Pcard transactions and reconcile to BOA statement.
• Retrieve Traction Accounting emails and distribute accordingly.
• Process check requests for NAPA stores and Credit Union payments.
• Sort and distribute mail.
• Other duties as assigned.

Skills

Data entry

Excel

Communication

Time management

Analytical skills

Customer focus

Accountability

Education

High School Diploma

Tools

Microsoft Excel

Job description

Job Summary

North America Global Business Services-- seeking an Accounts Payable Specialist to support daily accounting operations, with emphasis on accounts payable, reconciliations, vendor payments, and billing discrepancies. This role maintains accurate financial records and supporting documentation for audit, tax, and management reporting.

Responsibilities

• Compile, update and distribute required financial reports as applicable to assigned locations; including recurring spreadsheets, vendor statement reconciliation summary.
• Organize, file and maintain accounting files.
• Verify accuracy of billing data and revise/resolve any document discrepancies (i.e.: out of balance quantity errors, un-reconciled variances, product received but not paid, etc.).
• Obtain invoice approval utilizing internal document flows, according to documented processes.
• Respond to inquiries, communicate with and provide above average customer service to suppliers, and location personnel.
• Review, reconcile, and research supplier statements for assigned locations, as well as actively seek and secure missing statements.
• Perform data entry into various systems for assigned locations (inventory and freight).
• Responsible for housekeeping of work area.
• Date entry for processing invoices.
• Date entry into excel for processing Direct Directs, Credits and NUC.
• Create sales order and purchase orders for associate stores.
• Confirm, receive and invoice jobber invoices and match with vendor’s invoice.
• Scan and email files to Regions.
• Code, enter and scan AP invoices for all regions (Directs, TW, ME, MI, and CA).
• Organize and verify all Traction Pcard transactions and reconcile to BOA statement.
• Retrieve Traction Accounting emails and distribute accordingly.
• Process check requests for NAPA stores and Credit Union payments.
• Sort and distribute mail.
• Other duties as assigned.

Qualifications

• Education/Experience: High School Diploma with one to two years related experience and/or training; or equivalent combination of education and experience.
• Language Ability: Ability to read, analyze and interpret common accounting procedures. Must have excellent phone and verbal communication skills to assist vendors and customers.
• Reasoning Ability: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
• Computer Skills: To perform this job successfully, individual must have strong data entry skills and working knowledge of Microsoft Excel software.
• Customer Focus – Ability to maintain effective and positive relationships and be committed to customer satisfaction.
• Accountability – Ability to accept responsibility and account for his/her actions.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Communication – Ability to effectively communicate both verbally and in writing.
• Time Management – Ability to utilize the available time to organize and complete work within given deadlines.

Physical Demands / Working Environment

Primarily office-based role in a professional, collaborative environment. Standard business hours, with occasional additional hours during month end close, audits or other critical deadlines. Requires regular use of a computer and standard office equipment. Eligible to work remotely from home on Fridays, subject to business needs and company policy.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.

Since 1928, GPC has set the standards for performance and value for our customers and our stakeholders. Today, we’re proud to say we’re the largest global auto parts network and a leading industrial parts distributor, one that offers rewarding careers that combine small company feel with a global scale. Our strengths are in the relationships we build and the value we deliver by merging local expertise with a global force.