Accounts Payable Coordinator

Talentify; Elizabeth (NJ); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

PTO / Time Off

Life Insurance

Job summary

Talentify, a long-established family-run business in the flavor and fragrance sector, is seeking an Accounts Payable Coordinator in Elizabeth, NJ to manage full-cycle AP, verify invoices, and ensure proper GL coding and approvals in a high-volume environment.

You will process invoices and payments, reconcile vendor statements, monitor discounts, and resolve discrepancies with suppliers, while maintaining confidentiality and compliance.

Qualifications

• Full-cycle AP experience with invoice processing and vendor reconciliation.
• Experience processing payments and matching invoices to POs.

Responsibilities

• Process and verify vendor invoices for accuracy and approvals.
• Enter invoices into AP system and ensure authorization.
• Process and record vendor payments per schedules and controls.
• Reconcile transactions and verify reports against balances.
• Investigate discrepancies and maintain supporting docs.
• Maintain vendor records and confidentiality.

Skills

Full-cycle AP processing

Invoice processing

Vendor reconciliation

Payment processing

High-volume handling (200+ invoices/wk

ERP system proficiency

NetSuite / SAP familiarity

Detail-oriented

Time management

Confidentiality

Tools

NetSuite

SAP

ERP systems

Job description

Job Title: Accounts Payable CoordinatorJob Description

The Accounts Payable Coordinator supports full-cycle accounts payable operations by accurately processing invoices, reconciling vendor accounts, and assisting with payment activities. Reporting to the Accounts Payable Supervisor, this role requires strong attention to detail, excellent organizational skills, and the ability to meet deadlines while ensuring accurate, compliant, and efficient financial operations in a dynamic, high-volume environment.

Responsibilities

• Receive, review, and verify vendor invoices for accuracy, proper approvals, and correct general ledger and cost center coding.
• Enter invoices into the accounts payable system and ensure all authorization requirements are met in accordance with company policies.
• Process and record vendor payments in line with established payment schedules and internal controls.
• Reconcile processed transactions by verifying system entries and comparing reports to account balances to ensure accuracy and completeness.
• Analyze invoices and expense reports to confirm that expenses are charged to the appropriate accounts and cost centers.
• Monitor discount opportunities and ensure timely payment of vendor invoices to optimize cash flow and vendor relationships.
• Verify vendor information, including federal identification numbers and payment details, to maintain accurate and compliant vendor records.
• Research, troubleshoot, and resolve purchase order, contract, invoice, or payment discrepancies while maintaining thorough supporting documentation.
• Issue stop-payments or process purchase order amendments as required to correct or prevent payment issues.
• Reconcile vendor accounts by reviewing monthly statements and related transactions, following up on outstanding items as needed.
• Maintain strict confidentiality of financial data and company information at all times.
• Communicate significant issues, discrepancies, or risks to the Accounts Payable Supervisor in a timely and clear manner.
• Participate in training and development opportunities to maintain and enhance job knowledge and professional skills.
• Support the broader accounting department and organizational objectives by assisting with related tasks and projects as needed.
• Perform other accounts payable and accounting duties as assigned to support the smooth operation of the finance function.

Essential Skills

• Demonstrated experience in full-cycle accounts payable, including invoice processing, vendor reconciliation, and payment processing.
• Hands-on experience with accounts payable processes in a non-services industry environment.
• Proficiency in invoice processing and purchase order matching, including two-way and three-way match procedures.
• Experience working with high-volume accounts payable workloads, such as processing 200 or more invoices per week.
• Ability to work effectively in multiple systems, including enterprise resource planning (ERP) and accounting platforms.
• Experience using accounts payable modules in systems such as NetSuite or SAP, or similar ERP software.
• Strong ability to research, investigate, and troubleshoot discrepancies related to invoices, purchase orders, and payments.
• High level of attention to detail and accuracy in data entry and financial recordkeeping.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to maintain confidentiality and handle sensitive financial information with integrity.

Additional Skills & Qualifications

• Familiarity with accounts payable best practices, internal controls, and compliance requirements.
• Comfort working in a structured, policy-driven environment with established payment schedules and approval workflows.
• Strong communication skills to collaborate with vendors, internal stakeholders, and the accounting team.
• Willingness to participate in ongoing training and development to enhance technical and professional skills.
• Adaptability to support various accounting and finance initiatives as organizational needs evolve.

Work Environment

The role is based within a long-established, family-owned business that has operated for over seven decades across three generations. The company has a strong heritage in creating value from byproducts and aromatic raw materials and has grown into a leading supplier within the flavor and fragrance industry. The work environment emphasizes sustainability, ethics, and compliance, with a focus on providing high-quality ingredients and reliable service to clients and customers. Team members work with modern accounting and ERP systems, including platforms such as NetSuite or SAP, and may regularly navigate multiple systems to manage accounts payable activities. The organization invests in training and development to support professional growth, offering opportunities to build a meaningful and impactful career. The culture values trust, reliability, innovation, and informed decision-making, fostering a collaborative and supportive environment where employees contribute to shared success.

Job Type & Location

This is a Contract position based out of Elizabeth, NJ.

Pay and Benefits

The pay range for this position is $26.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Elizabeth,NJ.

Application Deadline

This position is anticipated to close on Sep 7, 2026.

About Aston Carter

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.