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A leading company is seeking an Accounts Payable Specialist to manage the auditing and processing of supplier invoices. This role involves ensuring accuracy in payments, resolving discrepancies, and fostering relationships within a collaborative team environment. The ideal candidate will possess strong accounting skills and experience in AP processes, contributing to a high-performing finance team.
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job SummaryThe Accounts Payable Specialist (AP Specialist) is responsible for auditing, processing and validating invoices for all Caltech suppliers. The essential functions of this position include obtaining approvals, auditing and processing a high volume of invoices for appropriateness of payment, matching, accrual of use taxes and e-waste accruals when appropriate, interpretation and application of accounting policies and procedures and problem solving. The AP Specialist's processes are exceptionally thorough, with high attention to detail to ensure accuracy and limit errors. The AP Specialists responds to supplier and departmental inquiries, research/corrects discrepancies, and may reconcile supplier statements to ensure payments are current.
As a member of the Procurement Services Team, the Accounts Payable Specialist assists in establishing and maintaining strong, collaborative relationships with Caltech's faculty, staff and students and identifies additional ways to be of service to ensure positive supplier relations. This position supports the success of a high-performing organization by helping to champion and drive the full procure-to-pay process.
Essential Job DutiesProcurement Services currently offers its employees a remote work option, subject to institutional review.
$24.25 - $30 per hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at employment@caltech.edu.