Accounts Payable Specialist

Del-Air Heating & Air Con; Orlando (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Del-Air Heating & Air Con is seeking an Accounts Payable Specialist in Orlando, FL. The role focuses on processing invoices, coding, and maintaining vendor records to ensure timely, accurate payments.

The position requires 3–5 years of AP experience, a relevant degree or certification, and proficiency with Sage Intacct, Service Titan, and MS Office. On-site work and a strong attention to detail are essential.

Qualifications

• Bachelor's degree or certification in Accounting, Finance or Business Administration.
• AP experience in the Construction / HVAC Field preferred.
• Minimum 3–5 years of experience in accounts payable or general accounting & procedures.
• Proficient in accounting software and data entry; strong MS Office skills.

Responsibilities

• Assemble, review, and verify invoices and check requests.
• Review payments for correct coding and documentation.
• Sort, code, and match invoices; enter into the system.
• Prepare payment disbursements and maintain vendor files.
• Reconcile accounts payable transactions and monitor payments.

Skills

Organizational skills

Time management

Communication

Teamwork

Education

Bachelor's degree or certification in Accounting/Finance/Business Administration

Tools

Sage Intacct

Service Titan

RAMP

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

OPEX Orlando, FL, US

2 days ago Requisition ID: 2942

Primary Responsibilities: Under limited supervision, the accounts payable specialist performs accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. Also, this position will support the accounts payable team with training, questions, and problem solving.

Specific Duties & Tasks:

• Assemble, review, and verify invoices and check requests
• Review payments to ensure correct coding and authorization as well as sufficient documentation
• Flag and clarify any unusual or questionable invoice items or prices
• Sort, code, and match invoices
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare payment disbursements and maintain vendors files
• Post transaction to journals, ledgers, and other records
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquires
• Provide supporting documentation for audits
• Maintain accurate historical records
• Maintain confidentiality of organizational information
• Prepare and process electronic transfers and payments
• Prepare and preform check runs
• Prepare analysis of accounts and monthly reports
• Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace
• Responsible for special projects as requested by management and other duties/ responsibilities as assigned to meet the ongoing needs of the organization
• Ensure compliance with all Del-Air policies and procedures

Qualifications:

• A bachelor’s degree or certification in a relevant field (Accounting, Finance or Business Administration). Any combination of education, training and experience that demonstrates the ability to perform the duties of the position may be considered.
• AP experience in the Construction / HVAC Field preferred.
• Pursuing additional education in a relevant field: accounting, finance, or business administration, preferred.
• Minimum of 3-5 years of experience in accounts payable or general accounting & procedures.
• Adequate knowledge of accounting software (Sage Intacct, Service Titan, RAMP)
• Adequate knowledge in data entry and management
• Computer literate with expert knowledge in MS Office Suite – Word, Excel, PowerPoint; working knowledge of all office equipment
• Ability to multi-task & support high volume of day-to-day activities
• Ability to thrive in a team environment
• Strong customer service skills (both oral and written)
• Strong organizational, time management and communication skills
• Eligible to legally work in the United States
• Be at least 18 years of age
• Successfully complete a background check and drug screen