Accounts Payable Specialist

US Water Services Corporation; Ocala (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Short/Long-term disability

Paid time off

Holiday pay

401(k) with company match

Job summary

U.S. Water Services Corporation in Florida seeks an Accounts Payable/Administrative professional to accurately process vendor invoices and expense transactions. You will ensure approvals, coding, and timely entry, while reconciling Visa statements and maintaining vehicle records.

Join a regional team focused on timely month-end closings, strong vendor communication, and meticulous record-keeping in a full-time on-site role with a comprehensive benefits package.

Qualifications

• High school diploma or equivalent; post-secondary accounting coursework preferred.
• 1–3 years of experience in accounts payable or general accounting.
• Strong attention to detail and organizational skills.
• Proficiency with accounting software and Microsoft Excel.
• Ability to communicate clearly and professionally with internal staff and vendors.
• Strong time management skills and ability to meet deadlines.
• Standard business hours with occasional flexibility for month-end or reporting deadlines.

Responsibilities

• Review, code, verify, and enter vendor invoices into the accounting system.
• Confirm invoices are properly approved by department managers prior to posting or payment.
• Match purchase orders, packing slips, and invoices where applicable.
• Reconcile monthly Visa credit card statements and ensure all receipts and expense details are properly documented with accurate job numbers.
• Track and maintain company vehicle assignments and related documentation.
• Communicate with vendors and internal departments to resolve discrepancies or missing information.
• Maintain organized and up-to-date accounts payable files and records.
• Assist with month-end closing tasks as needed
• Support the Regional Manager with other administrative tasks as assigned.

Skills

Attention to detail

Excel proficiency

Communication skills

Time management

Education

High school diploma or equivalent

Accounting coursework preferred

Tools

Accounting software

Job description

• per hour Pay is commensurate with experience.
• Hourly
• Full Time
• U.S. Water offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long term disability, paid time off, holiday pay and 401k with Company match

U.S. Water Services Corporation is a well-established and diverse water and wastewater utility organization specializing in utility maintenance, operations, engineering and construction services. U.S. Water is a fast paced and rapidly expanding company headquartered in New Port Richey, Florida with a staff of over 950 employees in twenty states.

Job Title: Accounts Payable/Administrative

Department: Regiona l

Reports To: Regional Manager

Position Summary

This position is responsible for accurately processing and maintaining vendor invoices and expense transactions. This role ensures all payables are properly approved, coded, and entered into the accounting system in a timely manner. Additional responsibilities include reconciling company Visa credit cards and maintaining records related to company vehicle assignments.

Key Responsibilities

• Review, code, verify, and enter vendor invoices into the accounting system.
• Confirm invoices are properly approved by department managers prior to posting or payment.
• Match purchase orders, packing slips, and invoices where applicable.
• Reconcile monthly Visa credit card statements and ensure all receipts and expense details are properly documented with accurate job numbers.
• Track and maintain company vehicle assignments and related documentation.
• Communicate with vendors and internal departments to resolve discrepancies or missing information.
• Maintain organized and up-to-date accounts payable files and records.
• Assist with month-end closing tasks as needed
• Support the Regional Manager with other administrative tasks as assigned.

Qualifications

• High school diploma or equivalent; post-secondary accounting coursework preferred.
• 1–3 years of experience in accounts payable or general accounting.
• Strong attention to detail and organizational skills.
• Proficiency with accounting software and Microsoft Excel.
• Ability to communicate clearly and professionally with internal staff and vendors.
• Strong time management skills and ability to meet deadlines.
• Standard business hours with occasional flexibility for month-end or reporting deadlines.

Compensation and Benefits

Pay is commensurate with experience and market-reflective. US Water/USW Utility Group offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long-term disability, paid time off, holiday pay and 401(k) with company match.

US Water/USW Utility Group offers competitive wages and benefits and is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected