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Accounts Payable Specialist
Bracco
New Jersey
Remote
USD 70,000 - 90,000
Full time
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Job summary
Bracco is seeking an Accounts Payable Specialist to join their North America Shared Service Organization. In this role, you will handle vendor invoice processing, ensure compliance, and contribute to process improvements, while maintaining an accurate control environment. Candidates should have 3-5 years of A/P experience and proficiency in SAP. This position is based in Princeton, NJ and designated as remote with occasional in-office requirements.
Benefits
Qualifications
- Minimum of 3-5 years of work experience in Accounts Payable environment.
- Experience in a high volume, centralized accounts payable environment preferred.
- Ability to prioritize tasks and meet deadlines.
Responsibilities
- Perform the complete invoice processing cycle and resolve discrepancies.
- Ensure timely payment of invoices and maintain compliance with policies.
- Support external audits and assist with 1099 Reporting.
Skills
Education
Job description
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Bracco Diagnostics Inc. is a subsidiary of Bracco Imaging which is part of the overall Bracco Group. The Company specializes in the clinical development, marketing and sales of diagnostic contrast imaging agents. Bracco Diagnostics Inc. primarily markets its products to hospitals throughout the United States. Bracco Diagnostics Inc. is committed to the discovery, development, manufacturing and marketing of imaging agents and solutions aimed at providing a better use and management in terms of diagnostic efficacy, patient safety and cost effectiveness.
SUMMARY
The Accounts Payable Specialist plays a key role within the North America Shared Service Organization, currently supporting six entities. This position is primarily responsible for ensuring accurate and timely processing of all vendor invoices while maintaining a strong internal control environment and ensuring compliance with all statutory regulations. The A/P Specialist also contributes to continuous improvement initiatives aimed at enhancing the efficiency and effectiveness of A/P processes and systems.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Perform the complete invoice processing cycle, including reconciliation and timely resolution of invoice discrepancies and errors
- Ensure accurate and timely payment of invoices and payment requests via EFT, wire transfer, or check
- Prepare A/P Trade Reconciliations and Accrual Reports for all business entities
- Enforce compliance with AP and procurement policies and procedures, including Grant of Authority
- Collaborate with vendors and internal buyers to promptly address and resolve invoicing and payment issues
- Deliver excellent customer service to internal stakeholders and external vendors
- Ensure accurate self-assessment and reporting of Use Taxes
- Assist in the maintenance and accuracy of the vendor master file
- Support external audits by providing timely and accurate documentation and responses
- Proactively resolve day-to-day A/P issues
- Assist with 1099 Reporting
- Support Small Business Administration (SBA) compliance efforts and maintain vendor classification records
CORE COMPETENCIES
The requirements listed below represent the knowledge, skills and abilities required for successful performance in this role.
- Proficiency in SAP; experience with S/4HANA is highly desirable
- Prior experience in a high volume, centralized accounts payable environment within a large organization
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Exceptional attention to detail and accuracy in data entry and financial reporting
- Demonstrated ability to identify, recommend, and help implement process improvements and internal controls
- Customer service-oriented mindset with a proactive and solution-driven approach
- Excellent written, verbal, and interpersonal communication skills
EDUCATION and/or EXPERIENCE REQUIRED
- Minimum of 3-5 years of work experience in Accounts Payable environment, preferably within a high-volume or shared services setting
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position is based in our Princeton office and is designated as remote. However, periodic in-office presence may be required based on manager direction or business needs.
Bracco Diagnostics Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, or any other protected status.
- Seniority levelEntry level
- Employment typeFull-time
- Job functionFinance
- IndustriesPharmaceutical Manufacturing
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Vision insurance
401(k)
Medical insurance
Tuition assistance
Paid maternity leave
Paid paternity leave
Disability insurance
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