Accounts Payable Specialist

Aston Carter; Melbourne (FL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

HSA

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an Accounts Payable Specialist to join our Melbourne, FL office. You will process daily invoices and credit memos, reconciling statements and supporting timely payments in a fast-paced aviation industry environment.

The role requires strong Excel and ERP skills, attention to detail, and the ability to manage high volumes. This onsite position offers potential for a permanent role and professional growth within our finance team.

Qualifications

• High school diploma or equivalent.
• At least 2 years of accounts payable or related experience.
• Strong Excel skills (pivot tables, formulas, data analysis).
• Experience with Corridor and SAP or similar ERP systems.
• Ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal and written/verbal communication.
• Some college coursework preferred; associate/bachelor's a plus.
• CAPP certification is advantageous.

Responsibilities

• Process daily invoices and credit memos in Corridor and non-PO invoices in SAP.
• File electronic invoices and credit memos in SharePoint in an organized manner.
• Enter disputes and items awaiting approval into Excel and keep records up to date.
• Monitor and manage the AP email inbox and respond to vendors/internal stakeholders.
• Reconcile vendor statements and follow up on aged balances and past-due invoices.
• Reconcile monthly corporate credit card statements and ensure proper documentation.
• Document and reconcile travel advances and employee expense reports.
• Support and prioritize weekly check runs for timely payments.
• Perform other AP and finance duties as assigned; contract to hire in Melbourne, FL.

Skills

Excel proficiency

SAP/ERP experience

Attention to detail

Vendor communication

Data analysis

Education

HS diploma

Some college coursework

Associate or bachelor’s degree

CAPP certification

Tools

Corridor

SAP

SharePoint

Excel

Job description

Job Title: Accounts Payable Specialist Job Description
The Accounts Payable Specialist plays a key role in the finance team by accurately processing vendor invoices, reconciling statements, and supporting timely payments. This position suits a reliable, detail-oriented professional who enjoys working with high volumes of data, has strong Excel and ERP skills, and thrives in a fast-paced environment within the aviation industry.

• Process daily invoices and credit memos into Corridor and non-PO invoices into SAP efficiently and accurately.
• File electronic invoices and credit memos in SharePoint in an organized and timely manner.
• Enter disputes and items awaiting approval into Excel spreadsheets and keep records up to date.
• Monitor and manage the accounts payable email inbox, responding promptly and professionally to vendors and internal stakeholders.
• Reconcile vendor statements, identify discrepancies, and follow up on aged balances and past‑due invoices.
• Research and resolve vendor disputes and inquiries, ensuring issues are addressed accurately and promptly.
• Reconcile monthly corporate credit card statements to ensure accuracy and proper documentation.
• Document and reconcile travel advances and employee expense reports in line with company procedures.
• Support and prioritize weekly check runs to ensure timely payment of obligations.
• Perform other accounts payable and finance-related duties as assigned to support the overall function of the department.

• High school diploma or equivalent.
• At least 2 years of accounts payable or closely related accounting experience.
• Strong proficiency in Microsoft Excel, including pivot tables, formulas, and data analysis.
• Proficiency with Microsoft Office applications such as Word and Outlook.
• Experience working with Corridor and SAP or similar ERP systems for invoice processing and reconciliation.
• Proven ability to work independently, manage multiple priorities, and meet deadlines.
• Strong interpersonal and verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.
• Comfort working in a fast-paced, high-volume accounts payable environment.
• Strong attention to detail and accuracy in data entry and financial documentation.

• Some college coursework in accounting or business is preferred.
• An associate or bachelors degree in accounting or business is a plus.
• Certified Accounts Payable Professional (CAPP) certification is an advantage.
• Experience in vendor relations, including handling inquiries and building positive working relationships.
• Experience with reconciliation processes for vendor accounts, credit cards, and expense reports.
• Strong organizational skills and the ability to maintain clear, accurate electronic records.

Work Environment
This is a full-time, onsite role with a typical schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The position is based in a beautiful, modern office conveniently located near Melbourne Airport and set within the dynamic aviation industry, serving high-end clients. The environment is fast-paced and high-volume, with regular use of Excel, SAP, Corridor, SharePoint, and other office productivity tools. The role offers a strong opportunity to grow into a full‑time permanent position for high performers.

Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Melbourne, FL.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Melbourne,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.