Accounts Payable Specialist

Vaco Recruiter Services; Louisville (KY); On-site; USD 45,000 - 55,000; Full time

Job summary

A recruitment service in Louisville, Kentucky, is seeking a detail-oriented Accounts Payable Specialist to manage invoices and vendor payments. The ideal candidate will have at least 2 years of accounting experience, strong data entry skills, and proficiency in Microsoft Office. This position requires excellent organizational skills, attention to detail, and the ability to work in a fast-paced environment, ensuring accurate and timely processing of vendor payments.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with ERP or accounting systems preferred.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Accurately enter invoices and vendor information into the accounting system.
• Review and verify invoices for coding and compliance.
• Reconcile vendor statements and resolve discrepancies.

Skills

Detail-oriented

Strong data entry skills

Organizational skills

Communication skills

Problem-solving skills

Tools

Microsoft Office Suite

ERP or accounting systems

Job description

Position Overview

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. The ideal candidate will be responsible for processing invoices, handling vendor payments, and ensuring accurate data entry into our accounting systems. This role requires strong attention to detail, accuracy, and the ability to work in a fast-paced environment while meeting deadlines.

Key Responsibilities

• Accurately enter invoices, vendor information, and payment details into the accounting system.
• Review and verify invoices, ensuring proper coding, approvals, and compliance with company policies.
• Match purchase orders, invoices, and receipts to confirm accuracy prior to processing.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process check runs, ACH payments, and wire transfers.
• Maintain vendor files and ensure records are complete and up to date.
• Assist with month-end closing by ensuring all AP entries are posted accurately and on time.
• Respond to vendor inquiries and provide support regarding payment status.
• Support the finance team with ad-hoc reporting and administrative tasks as needed.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Strong data entry skills with a high degree of accuracy.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with ERP or accounting systems preferred.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.