Accounts Payable Specialist

The Dominguez Firm, LLP.; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Dental insurance

Life insurance

Job summary

The Dominguez Firm, LLP is seeking an Accounts Payable Specialist to join our Accounting Department in Los Angeles. The role focuses on managing essential accounts payable functions, maintaining accurate records, and supporting firm departments with bookkeeping tasks in a fast-paced legal environment.

The ideal candidate will have at least five years in accounts payable, experience with QuickBooks, and strong Excel/Adobe Acrobat skills, with a preference for candidates from a legal setting.

Qualifications

• Minimum of five years of accounts payable, bookkeeping, or closely related experience.
• Bachelor’s degree or relevant accounting certification preferred.

Responsibilities

• Manage accounts payable processes and provide clerical support to the Accounting Department.
• Review and process invoices for payment and maintain AP files.
• Enter financial data into QuickBooks and reconcile accounts.
• Prepare bank deposits and general ledger postings; assist with reporting.

Skills

Attention to detail

Organizational skills

Problem-solving

Independent worker

Education

Bachelor’s degree or accounting certification

Tools

QuickBooks

Microsoft Excel

Adobe Acrobat

Microsoft Word

Microsoft Outlook

Job description

Job Description

The Dominguez Firm is seeking a detail-oriented and dependable Accounts Payable Specialist to join our Accounting Department. This position will manage essential accounts payable functions while providing bookkeeping and administrative support to departments throughout the Firm. The ideal candidate is highly organized, accurate, comfortable working with financial information, and capable of managing multiple priorities in a fast-paced professional environment.

Key Responsibilities

• Assist with monitoring and responding to inquiries received through the Accounting Department’s general email inbox.
• Obtain, review, and update vendor W-9 information in QuickBooks.
• Assist with setting up recurring payments, when applicable.
• Create new customers in QuickBooks for designated Firm accounts, including main and trust accounts.
• Enter financial transaction data into QuickBooks and other required databases daily.
• Assist with reconciling accounts accurately and promptly.
• Compile reports and summaries regarding accounting activity and communicate relevant information to management.
• Reviewing and processing invoices for payment.
• Organizing and maintaining accounts payable files.
• Responding to vendor inquiries by telephone and email.
• Prepare bank deposits, general ledger postings, and statements.
• Provide accounting and clerical support to the Accounting Department.
• Provide assistance and support to Firm personnel regarding accounting-related matters.
• Receive and process requests for case-cost reports from various Firm employees.
• Research, track, and resolve accounting or documentation discrepancies.
• Deposit incoming workers’ compensation checks, record the transactions in QuickBooks, and update the appropriate workers’ compensation suspense accounts.
• Preparing and processing monthly credit card expense logs.
• Confirming that credit card statements balance at the end of each month.
• Verifying that expenses are allocated to the appropriate client matters or Firm accounts.
• Accurately prepare, type, and maintain accounting documents and records.
• Assist with departmental projects and perform other duties as assigned by management or team leaders.

Qualifications

• Minimum of five years of accounts payable, accounting, bookkeeping, or closely related experience.
• Working knowledge of bookkeeping and basic accounting procedures.
• Experience using QuickBooks.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience using Adobe Acrobat.
• Bachelor’s degree or relevant accounting certification preferred.
• Previous accounting experience in a personal injury law firm or other legal environment is preferred.

Skills And Abilities

• Excellent attention to detail and commitment to accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prioritize assignments and meet deadlines.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential financial information with discretion.
• Ability to work independently and collaboratively.
• Professional demeanor and ability to remain composed under pressure.
• Flexibility when priorities or business needs change.

Physical Requirements

This position may require prolonged periods of sitting and computer use, repetitive motion, bending, stooping, and occasionally lifting items weighing up to 20 pounds. Reasonable accommodations may be provided to qualified individuals with disabilities.

About The Dominguez Firm

The Dominguez Firm is a well-established Los Angeles law firm committed to providing outstanding legal representation and service to our clients. Our team values professionalism, collaboration, accountability, and attention to detail.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience

• Accounts payable: 5 years (Preferred)

Language

• Spanish (Preferred)

Ability To Commute

• Los Angeles, CA 90010 (Required)

Work Location

In person

Company Description

The Dominguez Firm is one of California’s most respected and successful personal injury law firms. With a team of over 120 legal professionals and a record of delivering outstanding results, we are driven by a mission to advocate for injured clients and their families with integrity, compassion, and excellence. Our firm culture is dynamic, inclusive, and built on collaboration, growth, and results.