Accounts Payable Specialist

The Village Family Services, Inc.; Los Angeles (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

The Village Family Services, Inc. in Los Angeles, CA is seeking an Accounts Payable Specialist to support the accounts payable function, process invoices, reconcile statements, and maintain AP records.

Ideal candidates have a Bachelor's in accounting or related certificate, experience with MIP Fund Accounting, Excel and Word, and strong attention to detail and communication skills. This on-site role requires teamwork and adherence to timelines.

Qualifications

• Bachelor’s degree in accounting preferred or related certificate.
• Finance support will demonstrate and possess many of the following qualifications: basic experience with accounts payable.
• Knowledge of MIP Fund Accounting system, Outlook and other office equipment.
• Proficient in Excel and Word; ability to calculate figures.
• Typing 60-65 wpm and 10-key by touch.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Willingness to work within changing priorities.

Responsibilities

• Processes invoices for payment; prints and mails accounts payable checks.
• Audits and reconciles credit card statements and invoices.
• Performs data entry and spreadsheet management.
• Performs monthly reconciliations and assists with month-end closing.
• Maintains accounts payable files and records.
• Responds to vendor and employee inquiries; assists with discrepancies.
• Prints and routes accounts payable reports.
• Creates and analyzes reports and schedules for account reconciliation and needs.
• Assists with related special projects as needed.
• Performs other duties as assigned by supervisor.

Skills

Accounts payable

Typing speed

Attention to detail

Organizational skills

Verbal and written communication

Follow instructions

Team oriented

Education

Bachelor's degree in accounting

Certificate in accounting or related field

Tools

MIP Fund Accounting

Outlook

Excel

Word

Job description

POSITION DESCRIPTION:

The Accounts Payable Specialist provides support to the accounts payable department and performs accounts payable functions and/or any finance/accounting related project assigned by supervisor. This position requires a person of intelligence and integrity who is highly motivated and team oriented; enjoys analytical work and processes involving many people and issues; demonstrate commitment to TVFS's goals and mission; can work under deadlines and maintain a cooperative spirit in a demanding work environment; and has strong research and resolution skills.

REQUIREMENTS & QUALIFICATIONS:

• 1. Bachelor's degree in accounting preferred or one-year certificate from college or technical school, six months to one-year related experience, or equivalent combination of education and experience.
• 2. Finance support will demonstrate and possess many of the following qualifications:
  • a. Basic experience and knowledge of accounts payable functions.
  • b. Knowledge of MIP Fund Accounting system, Outlook and other office equipment.
• 3. Proficient in Excel and Word, and ability to calculate figures and amounts.
• 4. Ability to type 60-65 wpm, 10-key by touch.
• 5. Acute attention to detail.
• 6. Strong organizational skills.
• 7. Commitment to excellence and high standards.
• 8. Excellent written and verbal communication skills.
• 9. Ability to understand and follow written and verbal instructions.
• 10. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

All of the responsibilities listed below are considered essential functions of this position. Additionally, this position is expected to ensure that the core operating values and the strategic direction of the agency are adhered to.

DUTIES AND RESPONSIBILITIES:

• 1. Processes invoices for payment; prints and mails accounts payable checks.
• 2. Audit and reconcile credit card statements and invoices.
• 3. Performs data entry and spreadsheet management.
• 4. Perform monthly reconciliations and assist with month-end closing entries.
• 5. Maintains accounts payable files and records.
• 6. Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation.
• 7. Prints and routes accounts payable reports.
• 8. Create, maintain and analyze reports and schedules as needed for purpose of but not limit to: supporting account reconciliation, account balance tracking, and for any accounting and department needs.
• 9. Assists with related special projects as needed.
• 10. Performs other duties as assigned by supervisor.

Confidentiality and Privacy

Adheres to all legal parameters for ensuring and maintaining clients' confidentiality including HIPAA, State and Federal laws.

The Village Family Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.