Accounts Payable Specialist

AppleOne Employment Services; Lake Buena Vista (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

AppleOne Employment Services is seeking an administrative support professional for a contract position in Florida. You will support DC6 Leadership, manage confidential documents, and coordinate procurement and payments using COUPA/SAP. Expect tasks across vendor relations, budget support, and crisis response.

The role requires strong organizational skills, multitasking ability, and proficiency with MS Office. Occasional weekend/holiday shifts may occur.

Qualifications

• Proficiency with COUPA/SAP including Casual Buyer experience.
• Comfort handling confidential information and sensitive documents.
• Excellent organizational skills with strong attention to detail.
• Able to multitask and prioritize deadlines in a fast-paced environment.
• Proficient with Microsoft Office Suite and general office equipment.

Responsibilities

• Provide administrative support for DC6 Leadership and maintain confidentiality of documents.
• Order supplies and process vendor payments.
• Research, procure, and receive supplies and services.
• Process off-duty pay and coordinate with Law Enforcement weekly.
• Audit salaried managers' time and FMLA data.
• Coordinate device purchases and service needs for iPhones, laptops, and iPads.
• Support service awards distribution and coordination.
• Assist in crisis response within the Emergency Operations Center.

Skills

Organizational skills

Attention to detail

Verbal communication

Multitasking

Deadline prioritization

Calm under pressure

Confidentiality

Tools

COUPA/SAP

Casual Buyer

Microsoft Teams

Smartsheet

SAP

Job description

Contract Duration: September 21, 2026 – November 13, 2026

Responsibilities

• Provide administrative support for DC6 Leadership.
• Maintain confidentiality with documents and office communications.
• Order supplies and process vendor payments using COUPA/SAP.
• Research, procure, and receive supplies and services.
• Process off-duty pay and coordinate with Law Enforcement (LEO) weekly.
• Submit and process checks for security Class D license applications, renewals, and retention fees.
• Input and audit salaried managers' time and FMLA through Everbridge.
• Coordinate repair and purchase of iPhones, laptops, and iPads for leaders.
• Coordinate distribution and scheduling of service awards.
• Manage repair, refresh, and purchase of AED units and fire extinguishers.
• Partner with Accounts Payable on GRIR reports and blocked invoices.
• Coordinate shipping and labeling requirements.
• Support the recognition committee.
• Respond to last-minute requests with thorough follow-through.
• Provide professional assistance during crisis situations in the Emergency Operations Center.
• Handle internal email correspondence with business partners.
• Support financial budget reviews with leadership.

Basic Qualifications

• Proficiency in COUPA/SAP, including Casual Buyer experience.
• Strong organizational skills and attention to detail.
• Effective critical thinking and verbal communication skills.
• Ability to multitask and prioritize deadlines.
• Strong proficiency with computers, phones, and office equipment.
• Ability to remain calm and composed during unexpected situations.
• Proficiency in Microsoft Office Suite.
• Basic knowledge of Microsoft Teams and Smartsheet.
• Reliability in handling confidential information.
• Positive outlook and a can-do attitude.
• Flexibility to work occasional weekends, holidays, and varying shifts when required.

Preferred Qualifications

• Proficiency in COUPA/SAP, including Casual Buyer experience.