Accounts Payable Specialist

Integrity Capital Management; Kansas City (MO); On-site; USD 34,000 - 41,000; Part time

Job summary

Integrity Capital Management Solutions, LLC is seeking an Accounts Payable Specialist on a part-time contractor basis in Kansas City, MO. Primary duties include AP processing, coding, and vendor management across properties, with potential for expanded hours and full-time growth.

The role also provides limited AR support during the transition and will become more AP-focused as the team expands. On-site at our Kansas City office; compensation is $25–$30 per hour as a 1099 contractor.

Qualifications

• 3+ years of accounts payable experience preferred.
• High-volume invoice processing across multiple entities or cost centers.
• Strong knowledge of basic accounting principles including accrual concepts and month-end close.

Responsibilities

• Receive, review, and code vendor invoices in AppFolio with proper property/GL/work-order assignment.
• Verify invoice accuracy against work orders, contracts, and approvals; resolve discrepancies.
• Process weekly check runs and electronic payments; coordinate timing with cash and owner instructions.
• Maintain vendor records in AppFolio and QuickBooks, including W-9s, 1099 tracking, and remittance data.
• Reconcile vendor statements and resolve aged payables; communicate payment status professionally.
• Assist with month-end AP close, accruals, and AP aging review; support 1099 filing.

Skills

AP processing

GL coding

Vendor relations

Excel

AppFolio

Zoho

QuickBooks

Tools

AppFolio

Zoho

QuickBooks

Job description

Integrity Capital Management Solutions, LLC | Contract

Accounts Payable Specialist

Kansas City, United States | Posted on 10/06/2026

Integrity Capital Management (ICM) is a property management company serving owners andinvestors in the Kansas City metro area. We manage a growing portfolio of residential and smallcommercial properties, and we pride ourselves on transparent accounting, responsive service, and disciplined operations. Our finance and operations team relies on a modern technologystack — AppFolio Property Manager, Zoho, and QuickBooks — to keep books accurate, ownerstatements timely, and vendors paid on schedule.

Position Summary

We are hiring a part-time Accounts Payable Specialist on a contractor basis, with a clear path toexpanded hours and potentially a full-time role as the company continues to grow. The primaryfocus is accounts payable: receiving, coding, and processing vendor bills across our managedproperties and corporate entity, ensuring timely payment, maintaining clean vendor records, andproducing reliable AP reporting.

Until we add additional accounting staff and can fully separate duties, this role will also providesupport on accounts receivable — primarily tenant ledger review, payment posting research,and assisting with owner draws and reconciliations. As the team expands, the role will sharpenits focus on AP and assume more ownership over the function.

Schedule, Compensation & Work Arrangement

• Hours: 20–29 hours per week to start, with flexibility to grow toward full-time as the roleand team expand.
  
• Schedule: Weekday business hours, mutually agreed; consistent weekly schedulepreferred.
  
• Location: On-site at ICM's Kansas City office. This is not a remote position.
  
• Compensation: $25–$30 per hour, commensurate with experience.
  
• Engagement: 1099 independent contractor to start, with the possibility of conversion toW-2 employment as hours and scope grow.
  

Core Responsibilities — Accounts Payable

• Receive, review, and code incoming vendor invoices in AppFolio, ensuring properproperty, GL account, and work-order assignment.
  
• Verify invoice accuracy against work orders, contracts, and approval workflows; resolvediscrepancies with property managers and vendors.
  
• Process weekly check runs and electronic payments through AppFolio, coordinatingtiming with available property cash and owner instructions.
  
• Maintain accurate vendor records in AppFolio and QuickBooks, including W-9 collection,1099 tracking, insurance certificates, and remittance information.
  
• Reconcile vendor statements, research and resolve aged or disputed payables, andcommunicate professionally with vendors regarding payment status.
  
• Prepare and post recurring bills (utilities, HOA dues, service contracts) and ensurecorrect property allocation.
  
• Assist with month-end AP close, including accruals, AP aging review, and supportingschedules.
  
• Support annual 1099 preparation and filing.
  

Cross-Functional Support — Accounts Receivable (Transitional)

Until segregation of duties can be fully established with additional staff, this role will also supportAR functions on a limited basis.

• Assist with tenant payment posting, NSF research, and ledger corrections in AppFolio.
  
• Support owner draw preparation, owner statement review, and trust accountreconciliation oversight.
  
• Help research and resolve discrepancies between AppFolio tenant ledgers and bankdeposits.
  

Assist with collections follow-up documentation as needed.As the accounting team grows, AR responsibilities will be transitioned to a dedicated teammember to establish proper separation between payables and receivables.

ICM operates on the following core platforms. Hands-on experience with AppFolio is stronglypreferred; experience with Zoho and QuickBooks is a plus.

• AppFolio Property Manager: Primary system for property accounting, AP, AR, ownerstatements, and vendor management.
  
• QuickBooks: Used for corporate-entity accounting outside the property portfolio.
  
• Zoho: Used across the business for workflow, communication, and documentmanagement.
  
• Microsoft Excel / Google Sheets: For reconciliations, ad-hoc analysis, and reporting.
  

What Success Looks Like in the First 90 Days

• Vendor invoices are processed on at minimum three times a week with accurateproperty and GL coding.
  
• Vendor records — including W-9s, COIs, and remittance details — are current and well-organized in AppFolio.
  
• Aged payables are reviewed weekly, with clear notes on status and next steps.
  
• AR support is reliable and accurate during the transition period, with clean handoffs asnew staff come on board.
  
• The role operates with strong working relationships across property management,ownership, and vendor partners.
  

Integrity Capital Management is an equal opportunity employer. We evaluate candidates based onqualifications, experience, and fit, without regard to race, color, religion, sex, sexual orientation, genderidentity, national origin, disability, veteran status, or any other protected characteristic.

Requirements

Required

• 3+ years of accounts payable experience preferred, ideally including high-volumeinvoice processing across multiple entities or cost centers.
  
• Strong working knowledge of basic accounting principles, including accrual concepts, GLcoding, and month-end close support.
  
• Comfort working with property-level or job-level cost coding (each property functions asits own set of books).
  
• Excellent attention to detail, organization, and follow-through; ability to manage arecurring workload with minimal supervision.
  
• Professional written and verbal communication skills for vendor and internalcorrespondence.
  
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas, pivot tables).
  
• Reliable on-site attendance at our Kansas City office.
  

Strongly Preferred

• Direct experience with AppFolio Property Manager (vendor bills, GL coding by property,owner draws, trust accounting concepts).
  
• Property management, real estate, or multi-entity bookkeeping background.
  
• Experience with QuickBooks (Online or Desktop) and familiarity with Zoho.
  
• Familiarity with bank reconciliations and basic AR workflows.
  

This is a contractor position with potential to full-time employment. Currently no benefits are offered in this role.