Accounts Payable Specialist

IQ Fiber; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

IQ Fiber is seeking a diligent Accounts Payable Specialist to support the accounting team with invoicing, vendor correspondence, and daily accounts payable tasks in Jacksonville, FL. The role involves reviewing invoices, matching them to POs, and ensuring correct coding and timely payments, while maintaining strong internal controls.

You will collaborate with warehouse staff and cross-functional teams to resolve discrepancies, assist with 1099 reporting, month-end close, and audits, and provide

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 2 years of experience in accounts payable or a related role.
• Construction or telecommunications industry experience preferred.
• Proficient in Microsoft Office Suite, especially Excel.
• Experience with NetSuite or similar accounting systems.
• Strong written and verbal communication skills.

Responsibilities

• Review invoices, match them with vendor receipts and purchase orders, and resolve discrepancies.
• Process invoices with timeliness, accuracy, and proper coding.
• Compare PO terms, prices and payments; ensure contract compliance.
• Communicate with vendors to resolve discrepancies and questions.
• Maintain accounts payable records per accounting standards and ensure internal controls.
• Assist with month-end close and reconciliations; support audits and PBC requests.
• Provide ad hoc analysis and reporting to support budgeting and forecasts.

Skills

Excel

Financial principles

Attention to detail

Communication

Cross-functional collaboration

Education

Associate degree in related field

Tools

NetSuite

Job description

A Smarter Career Choice

Because the internet is now the heartbeat of our homes and an essential tool for business, it should run without interruption or stress. IQ Fiber was created to offer 100% fiber-optic high-speed internet, transparent pricing, and attentive customer service to deliver a Smarter internet experience. As part of our rapidly growing team, your contributions will directly impact our success. Your work matters here. We’re looking for energetic, collaborative, and customer-focused talent with the ability to proactively move our business forward. In return, you’ll find a place where your voice matters. You’ll find a team that works hard and has fun. And, if you’re like us, you’ll know you made a Smarter career choice.

POSITION SUMMARY

IQ Fiber is seeking a diligent and detail-oriented Accounts Payable Specialist responsible for supporting the accounting team with the invoicing process and providing accounts administration support.

This is a hands-on, individual-contributor role that works closely with vendors and across internal departments to resolve invoicing discrepancies, process payments, and assist the Finance and Accounting team with daily administrative functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review invoices, match them with item receipts and/or purchase orders, and collaborate with vendors and warehouse technicians to resolve discrepancies.


• Process invoices, ensuring timeliness, accuracy, and proper coding.


• Compare purchase orders, prices, and terms of payment, and review contracts against invoices to ensure compliance.


• Communicate with vendors to resolve purchase order, contract, invoice, or payment discrepancies.


• Ensure all company capitalization and purchase order policies, approval workflows, and internal controls are adhered to.


• Collect and maintain vendor tax documentation and assist in annual 1099 reporting.


• Maintain accurate and up-to-date accounts payable records in accordance with accounting standards.


• Monitor accounts payable aging reports and resolve any delays in processing.


• Assist with month-end closing activities related to accounts payable, including reconciliations.


• Assist with internal and external audits and prepare PBC (provided by client) documentation and schedules as requested.


• Perform ad hoc analysis and reporting to support the accounting team's development of budgets and forecasts.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent; associate degree in a related field preferred.


• At least two years of experience in a similar role; construction or telecommunications industry experience preferred.


• Basic understanding of financial principles and accounting standards.


• Proficient in Microsoft Office Suite, particularly Excel.


• Experience with accounting systems, particularly NetSuite.


• Strong communication skills, both written and verbal.


• Strong problem-solving skills and attention to detail.


• Ability to collaborate effectively with cross-functional teams.


• Ability to work independently, prioritize tasks, and manage time effectively.


• Ability to handle confidential information with integrity.

WHAT SUCCESS LOOKS LIKE

• Invoices are processed accurately and on time, with discrepancies identified and resolved quickly in partnership with vendors and warehouse technicians.


• Accounts payable records, aging reports, and vendor documentation are accurate, complete, and up to date.


• Month-end close activities related to accounts payable, including reconciliations, are completed on schedule with minimal follow-up.


• Internal and external audits run smoothly, with PBC documentation and schedules prepared accurately and on time.


• Capitalization, purchase order, and approval workflow policies are consistently followed, with strong internal controls maintained.


• The accounting team has reliable ad hoc analysis and reporting support for budgeting and forecasting needs.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

IQ Fiber is an Affi… All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.