Accounts Payable Specialist

BGIS; Hudson (FL); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading integrated real estate management company is seeking an Accounts Payable Specialist to ensure financial accuracy and operational efficiency. You will manage inventory reconciliation, handle purchase orders, and support month-end closing tasks. The role requires an Associate degree, 2+ years in accounts payable, and proficiency in financial software. This position offers a competitive salary and benefits in Hudson, Florida.

Benefits

Health, life, and disability coverage

Career development opportunities

401(k) match

Qualifications

• Minimum 2 years accounts payable experience with inventory systems.
• Current valid driver’s license required.
• Ability to travel as needed.

Responsibilities

• Complete warehouse inventory maintenance and reconciliation.
• Receive daily vendor purchase orders.
• Solve matrix organizational problems.

Skills

Strong math skills

Knowledge of accounts payables

Ability to define problems

Analytical skills

Attention to detail

Data entry skills

Verbal communication skills

Organizational skills

Proficiency in Microsoft Office

Education

Associate degree in relevant area

Tools

QuickBooks

Oracle

Job description

Job Description

Join BGIS Integrated Technical Services (ITS) and Elevate Your Career!

Are you a numbers wizard with a knack for precision, ready to keep the gears of a global operation turning flawlessly? BGIS Integrated Technical Services (ITS) is seeking a dedicated Accounts Payable Specialist to join our innovative finance team. As part of the global BGIS family, with over 500 U.S.-based technicians and 7,000+ worldwide, we manage 320 million square feet of client facilities across North America, Europe, the Middle East, Australia, and Asia. Since our 2022 merger with Millian Aire Enterprises, we’ve cultivated a culture of innovation, collaboration, and excellence. Join us to ensure seamless payments, resolve discrepancies, and support our mission of operational efficiency!

Why Choose BGIS ITS?

• Career Growth: Build expertise in accounts payable and inventory reconciliation while advancing in a structured purchasing environment.
• Supportive Culture: Thrive in a collaborative setting that values accuracy, teamwork, and professional development.
• Global Impact: Contribute to a world‑class team delivering reliable financial support worldwide.
• Work-Life Balance: Enjoy a workplace that prioritizes your well‑being and long‑term success.

About the Role

As an Accounts Payable Specialist in our ITS HVAC business unit, you’ll provide essential financial, administrative, and clerical support to ensure timely and accurate payments for goods and services. Reporting to the Controller, you’ll handle inventory reconciliation, purchase order management, and discrepancy resolution while embodying BGIS values in all client and team interactions. This non‑exempt, Pay Grade 6 role offers remote flexibility, blending daily operational tasks with month‑end closings and collaborative problem‑solving to maintain inventory efficiency and financial integrity.

Key Responsibilities

Inventory Management and Reconciliation

• Complete warehouse inventory maintenance and reconciliation on a daily, monthly, and annual basis.
• Research and reconcile daily inventory variances.
• Monitor and maintain inventory location, shortages, and excess.
• Perform cycle counting and physical inventory counts.

Purchase Order and Receiving Processes

• Receive daily vendor purchase orders and internal stock transfers to ensure inventory is available.
• Review and resolve any purchase order discrepancies.
• Assign correct team member to each purchase order and receive labor purchase order once installation, repair, or service is complete.
• Report defects and damages to claim department for inventory replacement.
• Participate in material return process.

Collaboration and Reporting

• Interface with other team members to solve matrix organizational problems.
• Complete month‑end closing tasks.
• Contribute to the completion of other key initiatives as assigned.

What We Offer

Compensation & Benefits

• Competitive Salary: $19.10 - $26.36 Per Hour ($39,742.18 - $54,839.76 base off a 40‑hour week) commensurate with experience.
• Paid Time Off: 48 hours (increases to 168 hours with tenure) Generous accrual starting with tenure‑based increases.
• Paid Holidays: 7 per year (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, and Christmas)
• 401(k) Match: 5% employer match Employer contributions to support your financial goals.

Additional Perks

• Comprehensive Benefits: Health, life, and disability coverage.
• Corporate Perks: Exclusive discounts through trusted partners.
• Career Development: Access to training in accounting systems and professional growth opportunities.
• Relocation Potential: Explore advancement within our global network.
• Supportive Environment: Join a team that values precision, urgency, and work‑life balance.

What You Bring

Required Qualifications

• Associate degree in relevant area of study or equivalent work experience.
• Minimum 2 years accounts payable experience with inventory systems in a structured purchasing environment.
• Current valid driver’s license and ability to provide personal transportation for meetings and job visits away from the office with reimbursement.
• Ability and willingness to travel as needed.

Skills

• Strong math skills and ability to reconcile.
• Knowledge of accounts payables and general accounting principles.
• Ability to define problems, collect data, establish facts, and draw conclusions.
• Ability to read, analyze, and interpret financial reports and legal documents.
• Analytical, problem‑solving, and decision‑making skills to provide creative solutions to real‑time challenges.
• Math competency to calculate, post, and manage accounting figures and financial records.
• High degree of accuracy, attention to detail, and confidentiality.
• Excellent data entry skills.
• Demonstrate verbal, listening, and written communication skills by responding to common inquiries or complaints from clients along with collaborating with other team members.
• Presentation skills to provide information to top management.
• Effective organizational, stress, and time management skills; ability to manage multiple projects at one time in an efficient manner.
• Demonstrate a sense of urgency and ability to meet deadlines in a fast‑paced environment.
• Ability to work independently or as a team member with a diverse group of people.
• Proficiency in Microsoft Office (Word, Excel, Outlook), accounting systems (QuickBooks, Oracle), and the Internet.

Physical Demands & Work Environment

• Ability to perform desk‑based tasks constantly, including data entry and report analysis (more than 66% of the time).
• Occasional travel and site visits for inventory counts or meetings (up to 33% of the time).
• Cognitive demands include maintaining focus on detailed financial work, clear communication, and quick problem resolution in a collaborative environment.
• Ability to perform essential duties with reasonable accommodations for qualified individuals with disabilities.
• Standard office setting with flexibility for remote work.

Why BGIS ITS?

At BGIS ITS, we combine the legacy of Millian Aire Enterprises with BGIS’s global expertise to foster a finance‑focused culture. Our commitment to accuracy, efficiency, and continuous improvement empowers you to excel in financial operations while advancing your career. With robust tools and a supportive team, you’ll have the resources to deliver precise support and drive business success.

Ready to Join Us?

If you’re a meticulous professional ready to ensure financial excellence and make an impact, apply now to become an Accounts Payable Specialist with BGIS! Visit our careers page at https://www.bgis.com/us/careers/ or contact our HR team for more details. Let’s build a stronger financial foundation together!

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who the source of our strength has always been. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.

Company Description

BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services and capital planning. Its range of solutions, supported by efficient systems, processes and people, enables it to create and optimize places that work for its clients. The team is dedicated to inspiring better business performance and helping clients focus on their core businesses. With over 20 years of experience, we employ over 5,000 skilled professionals and manage in excess of 56 million square meters of property and infrastructure, and delivers services that drive sustainable cost reductions for its clients. BGIS’ s clients benefit from the combined strength, expertise and leadership.

When you join our team, whether as a seasoned professional or a recent graduate, you’re joining an industry‑leading company that makes a difference in our communities, drives innovation through best practices and technology, and takes pride in being one of Canada’s Green 30 companies since 2010. We have been recognized by GI Jobs Magazine for Military Friendly 2017 and 2018, along with being the recipient of the 2018 Hire Vets Gold Medallion via the U.S Department of Labor.

Visit us online at https://www.bgis.com/us/careers.htm for more information.