Accounts Payable Specialist

Medacta USA, Inc.; Franklin (TN); In loco; USD 65.000 - 80.000; Tempo pieno

Descrizione del lavoro

Medacta USA, Inc. is seeking an experienced Accounts Payable Specialist to support all aspects of the accounts payable function, including vendor invoice processing, approvals, and weekly check runs, while ensuring HIPAA compliance.

Reporting to the Assistant Controller, you will manage voucher entry, PO matching, 1099 support, and vendor information in the ERP system, leveraging strong Excel and data analysis skills in a fast-paced environment.

Competenze

• High School Diploma required.
• Associates or Bachelor's in Finance/Accounting preferred.
• Minimum 5 years in an Accounting Services environment.

Mansioni

• Manage vendor invoices and approvals; maintain vendor information in system.
• Prepare and enter vouchers in the system for payment.
• Prepare and mail accounts payable checks and print reports.
• Support monthly closing procedures for accounts payable.
• Process customer invoices via mail and email as applicable.
• Support 1099 reporting and communications.
• HIPAA compliance reviews and documentation.

Conoscenze

Analytical skills

Data gathering

Communication skills

Time management

Organization

Project management

Process improvement

Formazione

Associates in Finance/Accounting

Bachelor’s in Finance/Accounting

Strumenti

Excel

Word

PowerPoint

Business Central

Descrizione del lavoro

Medacta® is a Swiss-based orthopedic company founded in 1999, renowned for its innovative products and surgical techniques. Notably, they pioneered the Anterior Minimally Invasive Surgery (AMIS®) technique for hip replacements, MyKA™ Kinematic Alignment Platform for knee replacement, and NextAR™ Augmented Reality Surgical Platform for use in shoulder, spine, and knee procedures. Leveraging their extensive orthopedic expertise, Medacta introduced MySolutions technology, which provides surgeons with highly personalized pre-operative planning and implant placement methodologies. Utilizing advanced personalized kinematic models and 3D planning tools, MySolutions enhances surgical precision in hip, knee, shoulder, and spine procedures. Medacta's blend of orthopedic expertise and cutting-edge technology drives continual advancements in the field, enhancing patient care worldwide.

POSITION SUMMARY

Responsible for supporting all aspects of the accounts payable functions including receiving vendor invoices, securing proper approvals, managing weekly check runs, matching customer purchase orders to company invoices, providing audit support, processing customer credit card payments, and HIPAA compliance reviews. The position reports to the Assistant Controller.

QUALIFICATIONS

Educational Requirements: High School Diploma (required), Associates or Bachelor’s Degree – Finance or Accounting related field (preferred).

Experience Requirements: Minimum 5 years’ experience in an Accounting Services environment.

REQUIRED SKILLS AND ABILITIES

• Business Intelligence, Strong Analytical and Data Gathering Skills, Business Acumen, Self-Starter, Written and Oral Communication Skills, Interpersonal Skills, Mathematical Aptitude, Organization, Professionalism, Project Management, Time Management, Process Improvement, Change Management.
• Intermediate level of Microsoft Office Excel skills (i.e. formulas and functions), Word, and PowerPoint.
• Familiarity with Microsoft Business Central operating system a plus.
• Physical Requirements:
  • Sitting: Extended periods at a desk or workstation.
  • Standing and Walking: Occasional movement within the office.
  • Lifting and Carrying: Light to moderate lifting of office materials.

Additional tasks may require reaching, manual dexterity, and visual acuity.

INTERPERSONAL CONTACTS

External: Accounts Payable Vendors, Accounts Receivable Customers, Sales Reps

Internal: Direct Reports, Sales Personnel, Marketing, Product Development, Finance, Administration, Customer Service, Operations, Medical Education, Clinical Research, Human Resources, and Medacta International Personnel worldwide.

PRINCIPAL DUTIES

• Manage approval of vendor invoices, filing of invoices, and maintaining of vendor information in system
• Prepare and enter vouchers in system for payment
• Prepare and mails accounts payable checks according to company procedures
• Print all accounts payable reports
• Assist with monthly closing procedures for accounts payable
• Monitor all paperwork, invoices, correspondence and verbal communication with vendors
• Research and respond to all accounts payable inquiries in a prompt manner
• Process customer invoices via mail and e-mail as applicable
• Support 1099 reporting and communication
• Set up new vendors and maintain existing vendor information
• Provide documentation supporting customer and corporate audit requests
• Review invoices and system records for HIPAA compliance
• Manage POS mailbox, match customer purchase orders to company invoices, enter PO numbers into Business Central
• Report missing purchase orders for distribution to sales
• Process customer credit card and 3rd party platform payments

OCCASIONAL DUTIES

Other duties may be assigned at Medacta USA’s discretion.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Are you authorized to work in the United States? Are you authorized to work in the United States?

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B status)? Will you now or in the future require sponsorship for employment visa status (e.g. H-1B status)?

What is the highest level of education you’ve obtained? What is the highest level of education you’ve obtained?

We invite you to complete the optional self-identification questions below used for compliance with government regulations and record-keeping guidelines. Any self-identification information provided will not be considered in the selection process.

GENDER Male Female Nonbinary I do not wish to self-identify my gender

ETHNICITY American Indian/Alaska Native (Not Hispanic or Latino) Asian (Not Hispanic or Latino) Black/African American (Not Hispanic or Latino) Hispanic/Latino Native Hawaiian/Other Pac Island (Not Hispanic or Latino) White (Not Hispanic or Latino) Two or More Races (Not Hispanic or Latino) Decline to Specify

If you believe you belong to any of the categories of protected veterans listed below, please indicate by selecting the appropriate category(ies). The hiring employer is subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA) and requests this information in order to measure the effectiveness of the outreach and positive recruitment efforts it undertakes pursuant to VEVRAA.

Disabled Veteran Armed Forces Service Medal Veteran Veteran who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized Recently Separated Veteran

Veteran, but not one of the four protected classes above I decline to state my veteran status Not a Veteran

We are required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.
Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

Yes, I Have A Disability, Or Have A History/Record Of Having A Disability No, I Don’t Have A Disability, Or A History/Record Of Having A Disability I Don’t Wish To Answer