Accounts Payable Specialist

Rentvine, LLC.; Estero (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A growing property management software company is seeking an Accounts Payable Specialist to manage day-to-day AP operations, ensuring accurate financial reporting and timely vendor payments. This full-time role, based in Estero, FL, requires 2-4 years of AP experience, strong attention to detail, and proficiency in platforms like NetSuite and Ramp. Come join a team-focused culture where you can thrive and make a meaningful impact.

Qualifications

• 2–4 years of experience in Accounts Payable or a related accounting role.
• Experience working in NetSuite and using Ramp or a similar platform.
• Strong attention to detail and commitment to accuracy.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and communication skills with the ability to manage recurring deadlines.
• Experience in a high-growth company environment.

Responsibilities

• Manage day-to-day Accounts Payable operations.
• Ensure vendors are paid correctly and on schedule.
• Assist with month-end close procedures related to Accounts Payable.
• Process Improvement: identify opportunities to improve AP workflows and documentation; refine procedures for efficiency and scalability; collaborate cross-functionally to resolve invoice or payment questions.

Skills

Attention to detail

Organizational skills

Communication skills

Deadline management

Tools

NetSuite

Ramp

Job description

Job Title: Accounts Payable Specialist
Location:Estero, FL

About Rentvine

Rentvine is the fastest-growing property management software company in the industry, ranked #60 on the 2025 Inc. 5000 list. Our powerful, cloud-based platform helps property managers streamline operations, reduce manual work, and deliver a better experience for tenants and owners. Behind that innovation is a team-first culture that puts people at the center. We care deeply about building a company where smart, driven individuals can grow, feel supported, and do the best work of their careers. Our people aren't just part of our success—they're the reason for it.

About the role

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to manage our day-to-day Accounts Payable operations and support accurate financial reporting.

This role is ideal for someone who thrives in structured, process-driven environments and takes pride in accuracy, timeliness, and strong internal controls. The position plays a critical role in ensuring vendors are paid correctly and on schedule while maintaining clean and reliable accounting records.

What you'll do

Accounts Payable Operations

• Enter and review vendor invoices in Ramp
• Schedule and process vendor payments through Ramp
• Maintain and update vendor master data, including payment details and tax documentation
• Reconcile Accounts Payable aging and research discrepancies
• Categorize and sync corporate card charges and employee reimbursements from Ramp to NetSuite
• Assist with annual 1099 processing, including vendor review and coordination with tax providers

Month-End Support

• Assist with month-end close procedures related to Accounts Payable
• Support prepaid expense tracking and amortization schedules
• Support fixed asset tracking and documentation
• Prepare reconciliations and supporting schedules as assigned
• Ensure transactions are accurately recorded in NetSuite

Tracking & Controls

• Maintain organized documentation supporting AP transactions and approvals
• Ensure adherence to internal controls and approval workflows
• Support audit and tax-related requests as needed

Process Improvement

• Identify opportunities to improve AP workflows and documentation
• Assist in refining procedures to improve efficiency and scalability
• Partner cross-functionally to resolve invoice or payment-related questions

Qualifications

• 2–4 years of experience in Accounts Payable or a related accounting role
• Experience working in NetSuiteand using Rampor a similar platform
• Strong attention to detail and commitment to accuracy
• Strong organizational and communication skills with the ability to manage recurring deadlines
• Experience in a high-growth company environment

Work Schedule & Structure

• Full-time role (part-time may be considered for the right candidate)
• Must work onsite at offices in Estero, FL