Accounts Payable Specialist

Rentvine; Estero (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Rentvine is seeking a detail-oriented Accounts Payable Specialist to manage day-to-day AP operations and support accurate financial reporting. The role emphasizes strong internal controls, timely payments, and clean records in a fast-growing environment.

The position requires 2–4 years in AP, experience with NetSuite and Ramp, and excellent organizational and communication skills. This is a full-time, on-site role in Estero, FL with standard hours (M–F 9a–5p ET).

Qualifications

• 2–4 years of experience in Accounts Payable or a related accounting role.
• Experience working in NetSuite and using Ramp or a similar platform.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and communication skills with the ability to manage recurring deadlines.
• Experience in a high-growth company environment.

Responsibilities

• Enter and review vendor invoices in Ramp.
• Schedule and process vendor payments through Ramp.
• Maintain and update vendor master data, including payment details and tax documentation.
• Reconcile Accounts Payable aging and research discrepancies.
• Categorize and sync corporate card charges and employee reimbursements from Ramp to NetSuite.
• Assist with annual 1099 processing, including vendor review and coordination with tax providers.
• Assist with month-end close procedures related to Accounts Payable.
• Support prepaid expense tracking and amortization schedules.
• Support fixed asset tracking and documentation.
• Prepare reconciliations and supporting schedules as assigned.
• Ensure transactions are accurately recorded in NetSuite.
• Maintain organized documentation supporting AP transactions and approvals.
• Ensure adherence to internal controls and approval workflows.
• Support audit and tax-related requests as needed.
• Identify opportunities to improve AP workflows and documentation.
• Assist in refining procedures to improve efficiency and scalability.
• Partner cross-functionally to resolve invoice or payment-related questions.

Skills

Accounts Payable

Attention to detail

Organization

Communication skills

Tools

NetSuite

Ramp

Job description

About Rentvine

Rentvine is the fastest-growing property management software company in the industry, ranked #60 on the 2025 Inc. 5000 list. Our powerful, cloud-based platform helps property managers streamline operations, reduce manual work, and deliver a better experience for tenants and owners. Behind that innovation is a team-first culture that puts people at the center. We care deeply about building a company where smart, driven individuals can grow, feel supported, and do the best work of their careers. Our people aren't just part of our success—they're the reason for it.

About Rentvine

Rentvine is the fastest-growing property management software company in the industry, ranked #60 on the 2025 Inc. 5000 list. Our powerful, cloud-based platform helps property managers streamline operations, reduce manual work, and deliver a better experience for tenants and owners. Behind that innovation is a team-first culture that puts people at the center. We care deeply about building a company where smart, driven individuals can grow, feel supported, and do the best work of their careers. Our people aren't just part of our success—they're the reason for it.

Please Note: Rentvine is unable to provide employment sponsorship now or in the future for this position.

About The Role

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to manage our day-to-day Accounts Payable operations and support accurate financial reporting. This role is ideal for someone who thrives in structured, process-driven environments and takes pride in accuracy, timeliness, and strong internal controls. The position plays a critical role in ensuring vendors are paid correctly and on schedule while maintaining clean and reliable accounting records.

What You’ll Do

Accounts Payable Operations

• Enter and review vendor invoices in Ramp
• Schedule and process vendor payments through Ramp
• Maintain and update vendor master data, including payment details and tax documentation
• Reconcile Accounts Payable aging and research discrepancies
• Categorize and sync corporate card charges and employee reimbursements from Ramp to NetSuite
• Assist with annual 1099 processing, including vendor review and coordination with tax providers

Month-End Support

• Assist with month-end close procedures related to Accounts Payable
• Support prepaid expense tracking and amortization schedules
• Support fixed asset tracking and documentation
• Prepare reconciliations and supporting schedules as assigned
• Ensure transactions are accurately recorded in NetSuite

Tracking & Controls

• Maintain organized documentation supporting AP transactions and approvals
• Ensure adherence to internal controls and approval workflows
• Support audit and tax-related requests as needed

Process Improvement

• Identify opportunities to improve AP workflows and documentation
• Assist in refining procedures to improve efficiency and scalability
• Partner cross-functionally to resolve invoice or payment-related questions

Qualifications

• 2–4 years of experience in Accounts Payable or a related accounting role
• Experience working in NetSuite and using Ramp or a similar platform
• Strong attention to detail and commitment to accuracy
• Strong organizational and communication skills with the ability to manage recurring deadlines
• Experience in a high-growth company environment

Work Schedule & Structure

• Full-time role (M-F 9a-5p ET)
• part-time may be considered for candidates completing education
• Must work onsite at offices in Estero, FL